Executive Administrator and Project Coordinator

7 days ago

Harwich, United States Outer Cape Health Services Full time

**Executive Administrator and Project Coordinator**

**Our Culture: Why work with us?**

Joining Outer Cape Health Services isn't just about taking on a new role; it's about embracing a mission that goes beyond the day-to-day. Here, you become part of a dedicated team committed to safeguarding and nurturing invaluable community health resources. Our ethos is built on creating a vibrant and inclusive workplace where every team member is valued and recognized for their unique contributions.

**Who We Are**:
**Our mission is to provide a full range of primary health care and supportive social services that promote the health and well-being of all who live in or visit the ten outermost towns of Cape Cod.**

OCHS now cares for more than 18,000 patients annually, and no one is denied access to services due to an inability to pay. Founded in 1987 through the merger of Health Associates of Provincetown (established in 1972) and the AIM Medical Center in Wellfleet (established in 1966), Outer Cape Health has a long history of successful growth and expansion in pursuit of this mission. As a Patient-Centered Medical Home, OCHS holds itself to the highest standards. Ensuring patients have access to care when they need it and request it, and validating that staff are working at the top of their licensures, are foundations of this model.

**Our Core Competencies**:
At Outer Cape Health Services, our core competencies are the foundation upon which our organization is built, guiding us in our mission to deliver exceptional health services to our communities. Our focus on fostering teamwork ensures that we operate as a cohesive unit, valuing each member's contribution and working synergistically towards common goals. Integrity and honesty stand at the heart of everything we do, creating a culture of trust and respect among our team and the communities we serve. Embracing technology, we continually seek innovative solutions to enhance our services and operations. Finally, being patient-centered, we prioritize the needs and well-being of those we serve, striving to exceed expectations and make a meaningful difference in their lives.

**A day in the life of this role**:
Reporting to the CEO, the Executive Administrator and Project Coordinator (EAPC) is responsible for administrative support to the CEO and other executive team members as assigned by the CEO. The EAPC will also help to ensure successful execution of special projects as directed by the CEO and the executive team members that she/he/they support.

**Summary of duties**:

- Provides administrative support for the CEO and assigned executive team members including, but not limited to the following: calendar management (scheduling meetings and appointments), coordinating meeting and travel arrangements, writing and editing documents, and managing projects on an as needed basis
- Works with the CEO to manage and support the Board of Directors (BOD) as well as supporting the management of the annual workplan, strategic plan and other Board projects
- Coordinate Leadership, All Staff and Clinician meetings
- Prepares meeting materials, attends and records minutes for multiple meetings including Board of Directors (monthly), Board Finance, Governance, and Executive Committee (monthly), Leadership (weekly), All Staff (Quarterly), and Clinicians (at least monthly)
- Coordinates site visits by federal, state and other regulatory agencies; and coordinates federal, state, local legislator's and/or funder's visits to OCHS sites
- Collaborates with staff in the development and execution of all activities and events related to National Health Center Week and other OCHS-wide events
- Manages confidential files, records, and documents including all Board materials
- Assists the development team as needed with fundraising events or other development activities
- Assists with data entry of donor gifts and generating donor acknowledgment letters using DonorPerfect software/database
- Distributes, collects and organizes peer reviews for clinician staff
- Supports HR team and staff managers to ensure timely completion of required annual trainings

**Work environment**:

- Work in Harwich and travel to other sites as needed

**What we need from you**:

- Bachelor's Degree preferred High School Degree required
- 5+ years of experience in an administrative capacity, executive-level staff support preferred
- 2+ years working with BODs/Trustees
- Familiarity with DonorPerfect software a plus
- Demonstrated ability to appropriately handle and manage confidential and highly sensitive information and communication
- Ability to adhere to strict confidentiality standards.
- Demonstrated ability to make independent decisions, establish priorities, and "manage up" in a busy work environment

**_
AAP/EEO Statement _**_Outer Cape Health Services is committed to a firm policy in favor of equal employment opportunity and will abide by all applicable state and federal regulations by not discriminating a

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