Document Control | Project Administrator

4 weeks ago

Port Allen, United States Flexicrew Technical Services (FTS) Full time
Job DescriptionJob Description

 

Document Control | Project Administrator

The schedule is M-T 7-5 and F 7-11.

Overview:

Port Allen, LA: Flexicrew Technical Services (FTS) is seeking a dynamic Document Control | Project Administrator. The Document Control/Project Administrator performs a variety of administrative activities to provide support to an assigned organizational unit or project team. The Project Administrator coordinates and performs project and office related administrative tasks.

 

Responsibilities:

· Process incoming documents according to established company document control procedures with minimal errors;

· Preparation of internal and external transmittals;

· Application of company document numbers to project and corporate documents;

· Proper identification and classification of documents according to company and client requirements;

· Expediting of documents through internal and external review cycles as applicable;

· Utilization of company database for managing documents;

· Assist company and client project teams and company employees in the search and retrieval of documents upon request;

· Upload transmitted documents to project SharePoint sites as applicable;

· Work closely with project administrative staff to ensure the flow of documents is smooth and seamless and that documents are prepared and transmitted according to company standards;

· Notify group manager of project issues that arise;

· Develop project procedures and processes as required;

· Assist all project team members with any administrative requests such as formatting of documents, locating documents, copying documents, project controls reports, distribution of drawings, etc.;

· Coordinates issuances from all disciplines and liaisons between Document Control and Engineering, coordinating unusual issuances and random auditing of issuances;

· Responsible for ensuring proper documentation (drawings, reports, etc.) are available for all project personnel in appropriate quantities;

· Responsible for acquiring hardcopies for distribution to internal and external clients;

· Attend meetings as needed (client project meetings, project team meetings, interdepartmental meetings, etc.), taking meeting notes and producing minutes of meeting;

· Check‐in and Check‐outs for project documents;

· Comply with all Company Core Safety Rules, policies and procedures

· Report any unsafe conditions wherever they exist to the safety department, their supervisor, or the management of the organization immediately

· Report all incidents/accidents/injuries involving the health and wellbeing of any employee to management immediately

 

Qualifications:

· Highschool diploma/GED

· Minimum of 3 years relevant experience in document control/quality assurance

· Extensive knowledge in Microsoft Office Suite

· Knowledge of Adobe Acrobat and SharePoint

· Vendor data project background and knowledge including familiarity with vendor documents

· Strong organizational skills and attention to detail

· Ability to follow systems, procedures, and work flow processes and contribute to their improvement

· Ability to handle many different responsibilities and follow through to completion

· Ability to work in fast paced environment

· Flexibility to work within many systems and settings

· Ability to work with staff at all levels

 

Physical requirements:

 

· Extended periods of sitting: The role involves working at a desk or computer workstation for extended periods, requiring the ability to sit for long durations.

· Manual dexterity: Tasks such as typing, filing, and handling paperwork may require good manual dexterity and coordination.

· Visual acuity: The ability to read small print, view documents on a computer screen, and discern details in documents is essential.

· Ability to lift and carry: Occasionally, the position may require lifting and carrying boxes of documents or office supplies, typically weighing up to 25 pounds.

· Mobility: While most of the work is conducted at a desk, some mobility within the office environment may be necessary, such as moving between workstations, file cabinets, and meeting rooms.

· Hearing: The ability to hear and communicate effectively in person, over the phone, and via electronic communication channels is important for collaboration and coordination with team members.

· Repetitive motions: Repetitive motions such as typing, data entry, and filing may be required, necessitating good physical stamina and the ability to avoid repetitive strain injuries.

· Ability to operate office equipment: Proficiency in operating standard office equipment such as computers, printers, scanners, and photocopiers may be necessary.

Company DescriptionFlexicrew Technical Services (FTS) was founded in 2015 to meet the growing demand for technical and professional talent. We are a WBENC Certified executive and technical search firm providing custom-tailored staffing solutions and talent acquisition to the Gulf South Region and nationwide.Company DescriptionFlexicrew Technical Services (FTS) was founded in 2015 to meet the growing demand for technical and professional talent. We are a WBENC Certified executive and technical search firm providing custom-tailored staffing solutions and talent acquisition to the Gulf South Region and nationwide.

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