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Executive Assistant

3 months ago

Raleigh, United States Kane Realty Corporation Full time
Job DescriptionJob Description

Who We Are

Kane Realty Corporation (Kane Realty) is a full-service real estate development and management company focused on office, retail, multi-family, and mixed-use properties of the highest quality. Based in Raleigh, NC since 1978, Kane Realty is dedicated to the goal of creating irresistible places where people will naturally want to gather. Through meticulous attention to detail in every aspect of the property, from design and construction management to leasing and property management, Kane Realty's mission is to build places that improve the quality of life of businesses, their employees, residents, and visitors.

The Role

The Executive Assistant provides administrative and operational support to the Chairman & Founder, Chief Executive Officer, President, and members of the Executive & Sr Leadership Team. The individual will coordinate a broad variety of administrative tasks to include all aspects of meeting & event logistics with a strong emphasis on hospitality. This person will report to the CEO.

Primary Duties and Responsibilities

  • Administrative Support: Assist with executives' schedules, appointments, and travel arrangements. Assist in preparing and editing correspondence, communications, presentations, and other documents. File and retrieve documents and reference materials. Provide general administrative and clerical support including mailing, scanning, faxing, and copying.
  • Meeting and Event Coordination: Organize and coordinate internal and external meetings, including scheduling, sending reminders, and organizing catering when necessary. Ensure conference rooms are properly maintained, equipped with necessary technology, and prepared ahead of meetings. Provide support during the event.
  • Conference Room Maintenance: Regularly inspect conference rooms to ensure they are clean, organized, and ready for use. Partner with IT and Office Manager to address any technical issues with conference room equipment set up.
  • Executive Kitchen Management: Oversee the stocking and maintenance of the executive kitchen. This includes ordering supplies, ensuring appliances are in good working order, and maintaining cleanliness.
  • Hospitality, Reception and Visitor Management: Welcome and interact with incoming visitors and clients in a warm & professional manner.
  • Document and Record Keeping: Maintain electronic and hard copy filing systems. Handle confidential documents ensuring they remain secure.
  • Communication: Interact with team members and various departments to ensure smooth and efficient flow of information. Handle incoming emails, calls, and other communications in a professional and efficient manner.
  • Special Projects: As needed, the EA will assist with special projects.

The Ideal Candidate:

  • Embraces Kane Realty Mission and Values
  • A detail-oriented self-starter with prior relevant experience in a professional environment
  • Exhibits sound judgment with the ability to prioritize and make decisions.
  • Handles confidential personal, financial, legal, personnel and company information while exercising professionalism and discretion.
  • Energetic and eager to tackle new projects and ideas.
  • A team player who develops and maintains positive & productive working relationships with all levels of management, the team, and clients/vendors.
  • Resourceful, flexible, can-do attitude & thrives in a fast-paced environment.
  • Available as necessary before and after normal working hours and occasionally on the weekend.

Education, Skillset and Background

  • High school diploma required; college degree or administrative certification preferred.
  • Proven experience as an Executive Assistant or in other secretarial positions.
  • Full comprehension of office management systems and procedures.
  • Excellent knowledge of MS Office, GMAIL, Google, conference room technology, and office equipment.
  • Exemplary planning and time management skills.
  • Ability to multitask and prioritize daily workload.
  • Strong verbal and written communications skills.