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Executive Personal Assistant

2 months ago

Raleigh, United States Nagaraj Ventures, LLC Full time

Job Title: Personal Assistant/Executive Assistant/Bookkeeper

Location: Raleigh, NC

Company: Nagaraj Family

About Us:

We are a dynamic and busy family seeking a highly organized and financially adept Personal Assistant/Executive Assistant/Bookkeeper. The ideal candidate will be instrumental in ensuring our daily operations run smoothly and all family and executive tasks are managed efficiently.

Key Responsibilities:

  • Schedule Management: Coordinate and manage daily, weekly, and monthly schedules for the family and executive activities, including scheduling appointments, meetings, and social engagements.
  • Family Logistics: Ensure children are at their required locations daily and communicate involvement with the family via daily texts. Provide assistance with child transportation when necessary.
  • Home and Vehicle Management: Oversee maintenance, taxes, and registration for all family vehicles, including taking cars for inspection, renewing titles, and ensuring taxes are paid.
  • Office and Bill Organization: Maintain an organized home office, including sorting and organizing bills to ensure they are gathered and presented properly for timely payments.
  • Property Oversight: Assist with the coordination of lawn care and general maintenance at various properties. Help ensure all properties are well-maintained and ready for family use. Support with light tenant management duties to ensure positive experiences when applicable.
  • Financial Oversight: Handle bookkeeping tasks, ensuring financial accuracy and responsibility.
  • Communication: Serve as the point of contact for scheduling and organizing family activities and events, with the ability to write and reply to emails professionally.
  • Errands and Groceries: Manage grocery shopping and other errands as needed.
  • Reminder and Preparation: Remind and prepare family members for upcoming commitments.
  • Calendar Management: Keep the family calendar up to date with all personal and professional appointments for each family member, ensuring it’s properly synced and accessible.

Qualifications:

  • Proven experience as a personal assistant, executive assistant, or bookkeeper.
  • Exceptional organizational skills and attention to detail, with the ability to organize documents, bills, and schedules effectively.
  • Strong financial management and bookkeeping skills.
  • Excellent written and verbal communication abilities, with outstanding intrapersonal skills.
  • High level of discretion and confidentiality.
  • Ability to multitask and manage time effectively.
  • Flexibility in working hours, with the ability to accommodate driving up to 3-4 hours a day when necessary.
  • Clean driving record.
  • Own vehicle with the ability to use it occasionally.
  • Ability to work independently and collaboratively.
  • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
  • Problem-solving mindset with a resourceful can-do attitude.
  • Proficiency in office software (e.g., MS Office, Google Suite) and familiarity with scheduling and bookkeeping tools.
  • Ability to represent the family professionally in all interactions.

Benefits:

  • Competitive salary, flexible hours, and benefits.
  • Mileage reimbursement or company car provided.
  • Opportunity to work in a dynamic and supportive environment.
  • Potential for growth and additional responsibilities.

How to Apply:

  • Interested candidates are encouraged to message me directly via LinkedIn or within the platform. Alternatively, they can contact me via email at sharat@nagaraj.com. Please include "Personal Assistant Application" in the subject line.