Executive Assistant

2 days ago

raleigh, United States rockITdata Full time


rockITdata, a veteran, minority, and woman-owned small business certified by the NWBOC, is a full-service consulting provider that specializes in providing management and IT services. We help companies build efficiencies, decrease cost, and drive better outcomes. We achieve these goals by leveraging industry leading cloud based artificial intelligence and machine learning technologies.


We bring four distinct offerings to Commercial; Federal; and State, Local, and Education clients.

  • Consulting Services: Our strategy, management, and IT advisors bring deep industry and domain expertise to help clients empower their workforce and build improvement capable organizations.
  • Application Development and Sustainment: our technologists define, design, prototype, and continuously improve digital solutions to meet clients’ needs and enhance customer experience.
  • Mission Support: We provide high-quality staffing solutions to help our clients meet their mission, reduce operating costs, and improve operations.
  • Contact Center Solutions: Fueled by cloud based artificial intelligence and machine learning, we implement next generation contact center solutions, purpose built for each client. Our contact center solutions range from current state assessments, roadmap development, technology implementation and sustainment, and full outsourced operations.


Responsibilities

  • Coordinate internal and external meetings and compile all necessary presentation materials and agendas for all attendees
  • Strategically manage business travel plans for the leadership team, including reservations, logistics, and communications
  • Communicate on the CEO’s behalf both internally and externally as needed
  • Handle incoming general rockITdata phone communications and referring correspondence to appropriate team member
  • Manage and distribute incoming and outgoing mail out of the Raleigh mailing address
  • Maintain and update rockITdata’s government profiles (SAM/SBA)
  • Assist in the coordination of new employee onboarding including initiating and reviewing the background check process for new hires, data entry into HRIS and third-party vendor systems, personnel file management, and scheduling orientations and other new hire meetings
  • Assist in content creation for marketing efforts
  • Facilitate and track applications for company and employee awards
  • Aid in the creation and execution of employee engagement initiatives
  • Assume the administrator role for Deltek Costpoint and Paylocity for troubleshooting issues
  • Assemble and ship packages for employee birthdays, new hire gifts, and other events as needed
  • Other personal assistant duties on behalf of the CEO, as assigned

Required Qualifications

  • High School or GED degree required
  • Strong organization, multi-tasking, and time management skills
  • Outstanding communication and problem-solving skills
  • Excellent attention to detail
  • Flexibility
  • Ability to assemble and maintain highly confidential and sensitive information
  • Tech-savvy with proficiency using Microsoft Suite (Outlook, Word, Excel, PowerPoint) and has ability to learn new tools and systems
  • Works with minimal supervision, has strong initiative, good judgement and follows-up with a focus on details

Preferred Qualifications

  • 3+ years previous administrative experience; previously supporting executives preferred
  • Experience working in a dynamic and fast-paced start-up environment
  • Prior experience in support of HR and/or Marketing preferred

Benefits we offer:

  • Medical
  • Dental
  • Vision
  • Short- and Long-Term Disability
  • Life Insurance
  • Unlimited Paid Time Off
  • Remote Flexibility


  • Executive Assistant

    2 days ago

    Raleigh, North Carolina, United States Raleigh Radiology Full time

    {"Job Title": "Executive Assistant", "Job Description": "Job SummaryRaleigh Radiology, LLC is seeking a highly organized and proactive Executive Assistant to support the COO and Board of Directors. The ideal candidate will be a detail-oriented professional with exceptional communication skills and the ability to manage multiple tasks efficiently.Key...

  • Executive Assistant

    2 days ago

    raleigh, United States Precision Medicine Group Full time

    The Executive Assistant is responsible for providing high-level administrative support to the C-Suite and some staff support. Responsibilities may include maintaining the executive calendars, coordinating meetings/schedules, travel, expenses, meeting minutes, developing presentations, supporting internal engagement and connectivity initiatives, and...

  • Executive Assistant

    4 weeks ago

    Raleigh, United States Precision Medicine Group Full time

    The Executive Assistant is responsible for providing high-level administrative support to the C-Suite and some staff support. Responsibilities may include maintaining the executive calendars, coordinating meetings/schedules, travel, expenses, meeting minutes, developing presentations, supporting internal engagement and connectivity initiatives, and...

  • Executive Assistant

    3 days ago

    Raleigh, North Carolina, United States Precision Medicine Group Full time

    Executive AssistantThe Executive Assistant plays a critical role in supporting the C-Suite and staff at Precision Medicine Group. This position requires a high degree of discretion, problem-solving skills, and in-depth knowledge of the leaders' functions, programs, and priorities.Key responsibilities include:Managing complex travel arrangements, including...

  • Executive Assistant

    2 weeks ago

    Raleigh, United States Manpower Full time

    Our client is seeking an Executive Assistant to join their team. As an Executive Assistant, you will be supporting company executives. The ideal candidate will have strong organizational and communication skills, and the ability to manage multiple tasks efficiently, which will align successfully in the organization. Job Title: Executive...

  • Executive Assistant

    2 months ago

    Raleigh, United States CAREER FOUNDATIONS, INC. Full time

    Job DescriptionJob DescriptionWe are seeking an Executive Assistant to join our Raleigh-based client! You will provide high-level administrative support for an Executive member along with assisting the administrative staff. experience, including month-end/year-end closing tasks.  This individual should be extremely hands on and flexible to perform all...

  • Executive Assistant

    1 month ago

    Raleigh, United States Undisclosed Full time

    Job DescriptionJob DescriptionSummary: We are seeking a highly organized and proactive Executive Assistant to supportthe CEO and Board of Directors of our large medical practice. The ideal candidate will be adetail-oriented professional with exceptional communication skills and the ability to managemultiple tasks efficiently. This role requires a high level...

  • Executive Assistant

    3 weeks ago

    Raleigh, United States North Carolina Railroad Company Full time

    About North Carolina Railroad CompanyThe North Carolina Railroad Company (NCRR) owns and manages the 317-mile rail corridor that stretches from Charlotte to the port terminal in Morehead City. Our rail corridor is a vital route for freight and passengers, connecting to markets all over North America. We manage and protect our corridor while investing in...

  • Executive Assistant

    3 weeks ago

    Raleigh, United States North Carolina Railroad Company Full time

    About North Carolina Railroad CompanyThe North Carolina Railroad Company (NCRR) owns and manages the 317-mile rail corridor that stretches from Charlotte to the port terminal in Morehead City. Our rail corridor is a vital route for freight and passengers, connecting to markets all over North America. We manage and protect our corridor while investing in...

  • Executive Assistant

    2 weeks ago

    Raleigh, North Carolina, United States Summit Hospitality Incorporated Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Executive Assistant to join our team at Summit Hospitality Group, LTD. As an Executive Assistant, you will provide administrative support to our Senior Manager of Design and Purchasing, ensuring the smooth execution of projects and daily operations.Key ResponsibilitiesProvide administrative...

  • Executive Assistant

    8 hours ago

    Raleigh, North Carolina, United States Ndustrial Full time

    About the RoleWe are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to our CEO and senior leadership team. As a key member of our team, you will be responsible for managing calendars, planning meetings, coordinating travel, and handling confidential information with discretion.ResponsibilitiesManage and...

  • Executive Administrative Assistant

    3 weeks ago

    Raleigh, United States River City Virtual Assistants Part time

    Job DescriptionJob DescriptionRiver City Virtual Assistants is seeking a highly organized and proactive executive administrative assistant to support high-level executives. The executive assistant will work closely with the executives to ensure their schedules are managed efficiently, communication is streamlined, and administrative tasks are handled...

  • Executive Administrative Assistant

    3 weeks ago

    Raleigh, United States River City Virtual Assistants Part time

    Job DescriptionJob DescriptionRiver City Virtual Assistants is seeking a highly organized and proactive executive administrative assistant to support high-level executives. The executive assistant will work closely with the executives to ensure their schedules are managed efficiently, communication is streamlined, and administrative tasks are handled...

  • Executive Assistant

    2 weeks ago

    Raleigh, United States Hertner, Block & Bowser, Inc. Full time

    The Executive Assistant is responsible for providing executive support to the General Counsel and typically manages different and conflicting objectives, projects, and/or activities at once. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment. The position...

  • Executive Personal Assistant

    3 weeks ago

    Raleigh, United States Nagaraj Ventures, LLC Full time

    Job Title: Personal Assistant/Executive Assistant/BookkeeperLocation: Raleigh, NCCompany: Nagaraj FamilyAbout Us:We are a dynamic and busy family seeking a highly organized and financially adept Personal Assistant/Executive Assistant/Bookkeeper. The ideal candidate will be instrumental in ensuring our daily operations run smoothly and all family and...

  • Executive Assistant

    5 days ago

    Raleigh, North Carolina, United States First Citizens Bank Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to support our Chief Compliance Officer. The ideal candidate will possess excellent administrative and organizational skills, with the ability to work in a fast-paced environment and prioritize multiple tasks effectively.Key ResponsibilitiesProvide administrative support to the...

  • Executive Assistant

    2 weeks ago

    Raleigh, United States rockITdata Full time

    rockITdata, a veteran, minority, and woman-owned small business certified by the NWBOC, is a full-service consulting provider that specializes in providing management and IT services. We help companies build efficiencies, decrease cost, and drive better outcomes. We achieve these goals by leveraging industry leading cloud based artificial intelligence and...

  • Executive Assistant

    2 weeks ago

    Raleigh, United States rockITdata Full time

    rockITdata, a veteran, minority, and woman-owned small business certified by the NWBOC, is a full-service consulting provider that specializes in providing management and IT services. We help companies build efficiencies, decrease cost, and drive better outcomes. We achieve these goals by leveraging industry leading cloud based artificial intelligence and...

  • Executive Assistant to CEO

    2 weeks ago

    Raleigh, United States GRAIL Inc Full time

    Join a highly organized and exceptionally agile Executive Administration team driven by our mission: to detect cancer early, when it can be cured. We work behind the scenes making crucial contributions to the mission via those we support.As an Executive Assistant, you will provide critical support to the Chief Executive Officer making a significant impact on...

  • Executive Assistant/Legal Assistant

    2 days ago

    raleigh, United States Hertner, Block & Bowser, Inc. Full time

    The Executive Assistant is responsible for providing executive support to the General Counsel and typically manages different and conflicting objectives, projects, and/or activities at once. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment. The position...