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Accounts Payable Manager
3 months ago
Accounts Payable Manager – Core Machinery
Core Machinery is a leading dealer in heavy equipment, specializing in the sales and servicing of mining equipment. Headquartered in Phoenix, AZ, our branches extend through southern California and Arizona. Since 1955, we have been committed to career development, growth, and fostering a culture of stability, honesty, and integrity.
At Core Machinery, we emphasize teamwork, a progressive business approach, and the development of our employees to support the company's future. We invite you to explore more about us on our website and discover why Core Machinery is a great place to work.
Our vision is to be the premier distributor of equipment, providing top-tier products and services to enhance customer satisfaction. We value diversity and are an equal opportunity employer.
Detailed Job Description:
As the Accounts Payable Manager, you will oversee the Accounts Payable department, ensuring that processes run smoothly and that all team members are aligned with departmental goals. You will be responsible for supervising the daily workflow, maintaining clear communication across all levels, managing bi-weekly check runs, and overseeing the Accounts Payable system. Additionally, you will manage the purchase card program, expenses, and other assigned duties.
Key Responsibilities Include, but Are Not Limited to:
- Supervision:
- Oversee daily workflow, providing feedback and direction to improve processes, accuracy, and productivity.
- Communication:
- Engage daily with internal and external stakeholders at all levels of management.
- Vendor Maintenance:
- Oversee the verification and validation of vendor information using sources like BBB and D&B reports.
- Maintain and manage vendor files to ensure accuracy.
- Data Management:
- Process, sort, and manage incoming invoices daily.
- Handle check requests, advances, payroll, legal payments, and tax checks.
- Assist Accounts Payable clerks with high-volume data entry, file management, and invoice sorting.
- Enter and verify invoices in the system, ensuring accuracy and proper matching.
- Upload OEM daily invoices and post wire transfers.
- Process Improvement:
- Research and resolve unmatchable invoices and invalid invoices, ensuring they are processed correctly.
- Collaborate with other departments for accounting-related research and process enhancements.
- System and Program Management:
- Manage the check processing and vendor statement processing.
- Oversee the Accounts Payable system and monitor the purchase card program.
- Handle petty cash management and internal/external audits.
Core Machinery is committed to maintaining a high level of accuracy and efficiency in our financial processes. We seek a candidate who is detail-oriented, experienced in managing an Accounts Payable team, and dedicated to continuous improvement.
