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Office Administrator

3 months ago

Bound Brook, United States Gregory Ralph Architect Full time
Job DescriptionJob DescriptionSalary:

Job Title: Office Administrator


Gregory Ralph, Architect | GRA Design Studio is seeking an Office Administrator to join our dynamic team. We provide architectural and design services for commercial and residential projects, focusing on custom design.


Responsibilities:

  • Coordinate travel arrangements, ensuring compliance with company policies and budget constraints.
  • Answer incoming calls, provide assistance, and direct inquiries to the appropriate individuals or departments.
  • Welcome and greet clients and guests upon their arrival at the office.
  • Scan and digitize documents, maintaining an organized filing system and facilitating easy access to information.
  • Manage incoming and outgoing mail, including sorting, distribution, and processing.
  • Monitor and replenish office and kitchen supplies, coordinating with vendors for timely delivery.
  • Maintain cleanliness and organization of office and kitchen areas, ensuring a comfortable and productive work environment.
  • Oversee the upkeep of licensures and certifications, ensuring compliance with regulatory requirements and facilitating renewals as needed.
  • Schedule and coordinate events, meetings, and appointments, including booking venues and arranging catering services.
  • Reach out to vendors for office needs, obtaining quotes, negotiating pricing, and placing orders for equipment, furniture, and other essentials.

Qualifications:

  • Proven experience in office administration or a similar role.
  • Strong organizational and multitasking skills.
  • Excellent communication skills, both written and verbal.
  • Proficiency in office equipment and basic computer software.
  • Attention to detail and ability to work independently in a fast-paced environment.
  • High school diploma or equivalent; additional qualifications in office administration are a plus.