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Office Manager

1 month ago

Saint Louis, United States Percepta House Full time
Job DescriptionJob DescriptionPosition Title: Office ManagerLocation: Saint Louis, MOEmployment Type: Full-time
Position Summary:

We are seeking a highly organized and proactive Office Manager to oversee our office operations and administrative functions. The ideal candidate will ensure a smooth-running office, maintain a pleasant work environment, and support the efficiency and productivity of our team.

Key Responsibilities:

  • Office Administration:

    • Manage and oversee all office operations and procedures.
    • Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
    • Ensure office cleanliness and maintenance, liaising with cleaning services and maintenance contractors.

  • Administrative Support:

    • Provide administrative support to senior management and other staff as needed.
    • Coordinate and schedule meetings, appointments, and travel arrangements.
    • Prepare and edit correspondence, reports, and presentations.

  • Human Resources:

    • Assist with recruitment processes, including job postings, resume screening, and scheduling interviews.
    • Onboard new employees and provide orientation and training.
    • Maintain and update employee records and handle HR-related inquiries.

  • Financial Management:

    • Monitor and manage office budgets, expenses, and accounts payable/receivable.
    • Process invoices, track expenses, and prepare financial reports.
    • Liaise with external vendors and suppliers, negotiating contracts and managing relationships.

  • Communication and Coordination:

    • Serve as the main point of contact for internal and external communications.
    • Coordinate and plan company events, meetings, and employee engagement activities.
    • Ensure smooth communication between departments and assist with interdepartmental projects.

  • Inventory and Supplies:

    • Monitor and manage office supplies inventory and place orders as needed.
    • Ensure office equipment is properly maintained and serviced.
Qualifications:
  • Excellent organizational and time management skills.
  • Strong communication and interpersonal abilities.
  • Proficiency in Microsoft Office Suite and office management software.
  • Ability to handle sensitive information with confidentiality.
  • Problem-solving skills and attention to detail.


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