Business Office Manager

1 month ago

Saint Louis, United States Geneoscopy, Inc. Full time
Job DescriptionJob Description

Business Office Manager

This position must be onsite at the Geneoscopy office in St. Louis, Missouri.

Geneoscopy is seeking a highly organized and proactive Business Office Manager to manage the office, collaborate on Human Resources functions, and support the leadership team. The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage multiple priorities efficiently. This role is crucial in ensuring the smooth operation of the office and contributing to the organization's overall success.

RESPONSIBILITIES

  • Office Management:
    • Answer the office telephone and provide any necessary information to callers, take messages, or transfer calls to the appropriate individuals within the company.
    • Greet office visitors and handle their inquiries or direct them to the appropriate persons according to their needs.
    • Ensure the office environment is organized, clean, and well-maintained. This may involve liaising with building management, ordering cleaning services, and overseeing office repairs and maintenance.
    • Maintain the Company shared calendars to ensure appropriate bookings, lack of overlap, etc.
    • Provide administrative support to ensure efficient operation of the office. This includes managing office supplies, maintaining office equipment, handling correspondence, and coordinating office activities and operations.
    • Collaborate with the IT, Human Resources, Accounting, and other departments to resolve administrative issues.
    • Answer and direct phone calls, manage correspondence (e.g., emails, letters, packages), and handle inquiries from employees and external parties.
    • Assist in the planning and coordination of company events, group lunches, meetings, conferences, and team-building activities.
    • Provide support to various projects as needed.
  • Human Resources:
    • Assist with new hire onboarding and orientation
      • Initiate new employee onboarding within HRIS upon hire.
      • Schedule training and meet-and-greet meetings with new hires and appropriate parties.
      • Create shipping labels and schedule delivery of necessary equipment and materials.
      • Coordinate hotel accommodations for new hire training/onsite visits as appropriate.
    • Schedule conference rooms, lunches, etc. for in-person interviews and meetings.
    • Coordinate expense reimbursement with interviewees when appropriate.
    • Coordinate with the IT and Software teams to track the current equipment inventory and forecast supplies.
    • Handle confidential information with discretion and maintain the highest level of professionalism.
  • Leadership Support:
    • Schedule appointments and meetings for C-Suite as needed.
    • Arrange reservations, dinners, and events when necessary.
    • Coordinate and book travel accommodations.
    • Manage executive calendars when requested.
    • Prepare and edit correspondence, reports, presentations, and other documents as needed.
  • Finance:
    • Review employee expense reports and prepare them for payment.
    • Collect receipts from employees with corporate credit cards for expenses incurred.
    • Download monthly invoices from various vendor websites.
    • Contact third-party vendors to resolve billing issues as necessary.
  • Other duties as assigned.

EDUCATION REQUIREMENTS

  • No degree is required (Associate's Degree preferred).

QUALIFICATIONS

  • Minimum of 5 years of experience in an executive administrative support/office management role.
  • Exemplify a proven track record of managing complex calendars and coordinating high-level communication.
  • Possess a familiarity with office management procedures and basic accounting principles.
  • Exemplify the ability to multitask and thrive in an agile, fast-paced, deadline-driven environment while remaining flexible, proactive, resourceful, and efficient.
  • Possess proficient verbal and written communication skills, while willing to share and receive information and ideas from all levels of the organization to achieve the desired results.
  • Possess high ethics and conduct business in the most professional manner.
  • Seek inclusiveness and collaboration but step up to responsibility, make tough decisions, and be accountable for those decisions.
  • Act as a results-oriented team player with strong interpersonal and communication skills, capable of working collaboratively with colleagues.

SCHEDULE
This is a salaried position, requiring at least 40 hours per week. There may be projects that require activities beyond the standard hours.


COMPENSATION & BENEFITS

  • Base salary range: annually determined based on the candidate's experience, knowledge, and abilities.
  • Bonus: discretionary annual bonus based on a percentage of the employee's base salary
  • Benefits: health, vision, dental, life insurance, 401k (with employer match), and paid time off.

ADDITIONAL INFORMATION

Geneoscopy's Core Values
Ability to embody Geneoscopy's beliefs, philosophies, and principles:

  • Integrity - we do the right thing through our words, actions, and behaviors
  • Courage - step up, speak up, stand out
  • Agility - think and act fast, embracing change
  • Passion - for our customers, our people, our work, and for excellence
  • Collaboration - our differences are assets


Physical Demands

  • Employees may be required to lift routine office supplies and use standard office equipment.
  • Must possess the ability to sit and/or stand for long periods.
  • Must possess the ability to perform repetitive motion.


Work Environment

  • May have exposure to fumes and bio-hazardous material in the laboratory environment.
  • May be required to handle blood-borne pathogens and general laboratory reagents.

By completing this online employment application, you certify that the information on this application is true and complete to the best of your knowledge. You understand that any misrepresentation or omission of fact in response to any inquiry made in this application may result in the rejection of the application or if hired, dismissal whenever it is discovered. You authorize and release all parties from any liability or damage that may result from seeking, furnishing, or using such information. You understand and agree that, if hired, your employment is for no definite period and may, regardless of the date of payment of compensation, be terminated by Geneoscopy at any time, for any or no reason, with or without notice. You understand that no representation to the contrary is valid unless in writing, setting a definite term of employment, and signed by the company's CEO. You further understand and agree that any job offer is contingent upon your passing, to the company's satisfaction, a criminal background check, reference checks, and other possible screenings. You understand that this application is active for 90 days only, and if you do not hear from the company but still wish to be considered for employment after 90 days, you will need to fill out a new application.

  • Office Manager

    4 weeks ago

    Saint Louis, United States West County License Office Full time

    Oversee day-to-day operations for the office Focus on Customer Relationship Management, State Contract Compliance, and adherence to State and Company Policies Ensure the employees have the highest level of training Ensure that all employees provide the highest level of service Manage, develop, and train employees to efficiently meet the needs of the business...

  • Business Office Manager

    2 months ago

    East Saint Louis, United States BRIA Full time

    Job DescriptionJob DescriptionDescription:At BRIA, we are community-driven with a focus on work-life balance. Our rehabilitation centers offer a compassionate care environment, empowering you.Business Office Manager (BOM) Benefits:Medical/Dental/Vision/Life coverage401KNext day pay availableEmployee rewards programPTO package and paid holidaysGrowth from...

  • Business Development Officer

    1 week ago

    Saint Louis, United States SB Value Partners Full time $50,000 - $100,000

    Job DescriptionJob Description Job Summary: Step into a high-energy, results-oriented role as a Business Development Officer. You will play a dynamic role in expanding our client base and fueling firm growth by visiting qualified prospects in market. This role blends field sales activities with a strategic focus on client engagement and development,...

  • Business Development Officer

    3 months ago

    Saint Louis, United States St. Louis Economic Development Partnership Full time

    Job DescriptionJob DescriptionBusiness Development OfficerTHE ORGANIZATIONOur mission is to lead in the development and growth of long-term diversified business and employment opportunities by creating innovative solutions that generate increased wealth and enhanced quality of life for the citizens, businesses and institutions of the St. Louis region.The St....

  • Business Loan Officer

    2 weeks ago

    East Saint Louis, Illinois, United States Gpac Full time

    Position Title: Business Loan OfficerOrganization: GPAC (Growing People and Companies)A reputable organization dedicated to community service is in search of a skilled Business Loan Officer to enhance their team. This role is ideal for professionals who prioritize community engagement and thrive in a collaborative work environment.Key Responsibilities of...

  • Business Office Manager

    2 months ago

    Saint Petersburg, United States KASPER MODERN Full time

    Job DescriptionJob DescriptionNationally Award Winning Local Custom Home Builder Seeks Business / Office Manager to Lead Office & Financial Management Operations.Experienced Business / Office Manager will manage Construction Bookkeeping, Client Draws, Subcontractor, Vendor & Account Payments, Payroll, and Company Loans utilizing software like Sage 300...

  • Business Office Manager

    2 weeks ago

    Saint Cloud, United States Avante at St. Cloud, Inc. Full time

    Job DescriptionAvante Skilled Nursing & Rehabilitation Center is seeking a Business Office Manager responsible for maintaining account receivable records, preparing adjustments and other reports relating to the facility's activities in accordance with current federal, state and local standards, acceptable accounting and cost reimbursement principles...

  • Business Office Manager

    7 days ago

    Saint Cloud, United States Avante at St. Cloud, Inc. Full time

    Job DescriptionAvante Skilled Nursing & Rehabilitation Center is seeking a Business Office Manager responsible for maintaining account receivable records, preparing adjustments and other reports relating to the facility's activities in accordance with current federal, state and local standards, acceptable accounting and cost reimbursement principles relating...

  • Junior Business Management Associate

    2 weeks ago

    Saint-Bauzille-de-Putois, Occitanie, United States 5MP Business Group Full time

    We are seeking a Full-Time Junior Business Management Associate to join our dynamic team at 5MP Business Group. Founded nearly a decade ago by a visionary entrepreneur, our company has thrived on the principle that hard work and a positive mindset can lead to extraordinary achievements. This foundational belief has propelled us to become a nationally...

  • Junior Business Management Associate

    1 week ago

    Saint-Bauzille-de-Putois, Occitanie, United States 5MP Business Group Full time

    We are seeking a Full-Time Junior Business Management Associate to join our dynamic team at 5MP Business Group. Founded nearly a decade ago by a visionary entrepreneur, our organization has thrived on the principle that hard work and a positive mindset can lead to extraordinary achievements. This proven business model has facilitated our growth into a...

  • Business Office Manager

    3 months ago

    St. Louis, United States life care center of America Full time

    100% Travel Position Summary The Business Office Manager directs the overall administrative, billing, accounting, and payroll functions of the Business Office in accordance with all applicable laws, regulations, and Life Care standards. Education, Experience, and Licensure Requirements Minimum of an associate’s degree or equivalent experience...

  • Office Manager

    1 week ago

    Saint Louis, United States Apex Structural Engineering Full time

    Job DescriptionJob DescriptionSalary: Office ManagerLocation: St. Louis, MOAbout Us:At Apex Structural Engineering, we pride ourselves on fostering a collaborative and innovative work environment. We are committed to advancing the field of structural engineering while ensuring our team has access to top-notch amenities and a supportive, family-friendly...

  • Junior Business Operations Manager

    2 weeks ago

    Saint-Bauzille-de-Putois, Occitanie, United States 5MP Business Group Full time

    We are seeking a Full-Time Entry-Level Management Associate to join our team at 5MP Business Group. Our organization has been thriving for nearly a decade, founded by a visionary who believed in the power of hard work and a positive mindset to achieve extraordinary success. This straightforward yet impactful business philosophy has consistently yielded...

  • Business Resilience Manager

    1 month ago

    Saint Louis, United States Edward Jones Full time

    Innovate here. And see your ideas come to life.It's an exciting time to work in tech at Edward Jones. We are making massive investments in emerging technologies to improve how we work with our clients and with each other. Relationships are the focus of our business model. And working in Technology here means using your skills to build, deliver and maintain...

  • Business Resilience Manager

    1 month ago

    Saint Louis, United States Edward Jones Full time

    .hide-on-hq-category{display:none !important;}Innovate here. And see your ideas come to life.It's an exciting time to work in tech at Edward Jones. We are making massive investments in emerging technologies to improve how we work with our clients and with each other. Relationships are the focus of our business model. And working in Technology here means...

  • Office Manager

    3 months ago

    Saint Louis, United States Tulk LLC Full time

    Job DescriptionJob DescriptionOffice Manager / Staff Officer Level 4TULK is a leading boutique consulting firm providing technology and management consulting services to the US Federal Government. Our expert team assists Defense and National Security clients in acquiring, designing, managing, and developing advanced technology systems and business practices...

  • Office Manager

    1 week ago

    Saint Louis, United States Percepta House Full time $18 - $27

    Job DescriptionJob DescriptionJob Title: Office ManagerLocation: Saint Louis, MOJob Type: Full-TimeJob Summary: The Office Manager will be responsible for overseeing the daily operations of the office, ensuring that administrative tasks are completed efficiently, and supporting staff to maintain a productive work environment. This role requires strong...

  • Insurance Business Manager

    5 days ago

    Saint Paul, Minnesota, United States Farmers Insurance of Minnesota - District Office Full time

    Job OverviewWe are seeking a highly skilled and experienced Agency Sales Manager to lead our Farmers Insurance of Minnesota - District Office team. As a pivotal role in our organization, you will be responsible for fostering a culture of excellence, growth, and customer service.The successful candidate will have a strategic mindset and leadership abilities...

  • Business Office Manager

    2 weeks ago

    Saint Cloud, FL, United States Avante at St. Cloud, Inc. Full time

    Job DescriptionAvante Skilled Nursing & Rehabilitation Center is seeking a Business Office Manager responsible for maintaining account receivable records, preparing adjustments and other reports relating to the facility's activities in accordance with current federal, state and local standards, acceptable accounting and cost reimbursement principles relating...

  • Business Marketing Associate

    1 month ago

    Saint Petersburg, United States CW Business Development Full time

    Job DescriptionJob DescriptionNCO is looking for an entry-level Business Marketing Associate to join our growing marketing and promotions team. This team helps us run campaigns for our brand partners. We strive to launch our clients in style by creating exposure and acquiring new customers. The Business Marketing Associate role offers plenty of room for...