Executive Administrative Assistant

4 weeks ago


Norwich, United States Staffworks Full time
Job DescriptionJob DescriptionAdministrative Assistant Job Description

Administrative Assistant Job Responsibilities:

  • Provides administrative support to ensure efficient office operations.
  • Maintains physical and digital filing systems.
  • Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
  • Responds to emails and other digital queries and correspondence.
  • Manages calendars for senior staff, including making travel arrangements.
  • Drafts and edits letters, reports, and other documents.
  • Inputs and updates information in databases and spreadsheets.
  • Prepares meeting agendas and takes meeting minutes.
  • Coordinates logistics for meetings, including room setup and catering.
  • Uses word processing and presentation software to create and edit documents.
  • Operates and maintains office equipment, including printers, copiers, and fax machines.
  • Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.
  • Researches as requested and compiles and summarizes information for reports or presentations.
  • Works closely with other administrative staff and supports other colleagues as needed.
  • Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
  • Ensures that deadlines are met and adapts to changing priorities.
  • Presents a positive and professional image for the organization.

Administrative Assistant Skillls

  • Familiarity with standard office platforms, such as Microsoft Office and QuickBooks
  • Data management and entry skills, including the ability to maintain and improve filing systems
  • Accurate record keeping
  • Written communication skills
  • Time management, multitasking, and flexibility
  • Organizational skills
  • Accuracy and attention to detail
  • Supply management and inventory control
  • Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette, and the ability to diffuse tense situations
  • Ability to work well under pressure and navigate multiple deadlines
  • Proactive approach to problem-solving and process improvement
  • Ability to work well independently and in collaboration with others
  • Event planning and coordination

Education, Experience, and Licensing Requirements:

  • High school diploma or equivalent, associate’s degree a plus
  • Certified Administrative Professional(CAP) or Microsoft Office Specialist(MOS) certification a plus
  • Past administrative experience or tenure in an office setting a plus





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