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Business Office Manager

4 months ago

Dacula, United States The Tina Sui Realty Team Full time
Job DescriptionJob Description

General Description

As our Marketing Assistant, you'd be a pivotal player in both our creative marketing endeavors and our essential administrative operations. You would be responsible for the end-to-end task management of property listings, and transactions and ensuring a seamless experience for TJS Team's clients. In addition, you would be tasked with creating, implementing, and overseeing the branding and content that will showcase the TJS Team and its listings in the best light. In this role, you are the right hand to the team leader, Tina Sui While supporting the team with Real Estate deals, and executing marketing and client experiences, you are asked to also provide day-to-day support that would include managing office supplies, running errands, and an array of tasks that arise throughout the work week.


This role is the one for you if you have the following attributes:


  • Highly organized and know how to operate with smooth efficiency even amidst rapidly changing priorities
  • Detail-oriented and catch the smallest errors
  • Have a servant's heart; you love to support clients and your team
  • Communicate extremely well, both verbally and through your writing
  • Skilled in project management with experience managing multiple complex projects simultaneously
  • Confident, resourceful, and highly motivated self-starter who can work independently; you don’t require someone looking over your shoulder all-day


Who We Are

We are a local Real Estate team in Dacula GA with Real Broker. Team lead, Tina Sui, is a top realtor in GA (top 150) and our Team TJS Team is top 5 in NAMAR with a reputation of over-delivering on service. TJS team averages over 100 transactions a year. We are looking for a reliable and proactive Executive Assistant to support our growth

Compensation:

$45,000

Responsibilities:

Listings & Transactions

  • Coordinate and manage the entire lifecycle of property listings and buyers, from the initial appointment through the listing process, transaction coordination, and post-closing activities
  • Create and maintain tracking schedules and timelines to ensure execution of contractual closing obligations, meeting critical deadlines
  • On the ground support of listings, including signs, lockboxes, staging, and property checks. Coordination of photographers, measurers, contractors, and repairs
  • Coordinate with various service providers (appraisers, inspectors, surveyors) to ensure their timely involvement and delivery of reports

Marketing

  • Develop and deploy successful marketing campaigns from implementation ideation to execution to analysis
  • Coordinate the preparation of all listing & open house flyers, graphics, signage, and all other marketing materials needed to successfully list a home
  • Produce all marketing materials including blogs, online marketing, social media posts, etc. to continuously build our brand
  • Create, manage, and oversee social media plans, postings, and communication. Content channels to include YouTube, Facebook, Instagram, and LinkedIn
  • Assist Team Lead with executing marketing plans to follow up with sphere of influence and past clients throughout the year
  • Help maintain and improve the team website, Google My Business, and other platforms used to have an online presence

Administration

  • Fulfill office management tasks to include organizing the office space, ordering supplies, putting together the team meeting agenda, etc.
  • Schedule appointments, make travel and/or meeting arrangements, and maintaining a business calendar for Tina
  • Provide misc. administrative support to Tina and team members
  • Keep the digital filing system, files, and Tina’s email efficient and organized
  • Manage the project management system and see through that SOPs are being implemented
  • Client care at its best. Organize client-centric events throughout the year.
  • Plan Team events like monthly lunches, team photo shoots, etc.
Qualifications:
  • Real Estate experience is preferred but not required
  • Social media and marketing skills
  • Ability to work independently with minimal supervision
  • Able to effectively communicate with clients and other team members in a timely manner
  • High school diploma or G.E.D. required
  • 2-3 years experience providing administrative support in a personal assistant role, or similar is preferred
  • Strong organizational skills and ability to multitask
  • Proficient in basic computer software and can quickly learn to use new programs
About Company

We are a fast growing real estate one stop shop. We help our client buy, sell and invest in the ATL and surrounding area.