Project Coordinator

1 month ago


Raleigh, United States Technical Source Full time
Job DescriptionJob Description

Technical Source is currently in search of a highly organized and detail-oriented Project Coordinator for our client located in the Raleigh-Durham, NC area. This role is crucial in ensuring the smooth operation and successful completion of construction, design and engineering projects, particularly in Life Science/Pharmaceutical Industry manufacturing. The ideal candidate will possess strong administrative skills, proficiency in document management, and the ability to coordinate effectively with various stakeholders.

Responsibilities of the Project Coordinator include:

Document Management

  • Manage and maintain all project documents, including contracts, reports, and correspondence.
  • Ensure all documents are accurate, complete, and comply with relevant regulations.
  • Develop and implement document control procedures to ensure efficient and effective document management.
  • Maintain document databases and ensure they are up-to-date and accessible to authorized personnel.
  • Train employees on document control procedures and best practices.

Coordination and Communication

  • Coordinate with internal groups to ensure timely and accurate document delivery.
  • Collaborate with the internal team to guarantee prompt and accurate document delivery.
  • Strong communication skills and interpersonal skills.

Administrative Functions

  • Oversee and perform administrative functions concerned with a project.
  • Ensure the smooth operation of a work site by performing a variety of administrative tasks.
  • Use software to roster staff, manage travel and leave requirements, and create reports about the site's performance.
  • Schedule meetings and take minutes.
  • Track project expenses.
  • Prepare requested documents for team members.
  • Conduct research for team members.
  • Create progress reports.

Project Support

  • Assist project team with administrative tasks. project management duties.
  • Call contractors, make appointments, order supplies, do site visits, and prepare reports.
  • Handle the project budget and use time management skills to help the team stay on track.
  • Oversee the project's daily functions to ensure deadlines and compliance requirements are met, reporting to the Project Manager.

Qualifications of the Project Administrator include

  • 7+ years' experience developing and implementing document control procedures ensuring efficient and effective document management on capital projects.
  • Proficiency in Microsoft Office and document management software.
  • Proven ability to work collaboratively with diverse teams with excellent organizational skills and attention to detail.
  • Strong time management and problem-solving skills.
  • Experience in the pharmaceutical manufacturing or engineering sectors is a plus.




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