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Shipping Assistant

2 months ago

Arlington, United States PDQ STAFFING Full time
Job DescriptionJob DescriptionA Shipping Administrative Assistant plays a crucial role in logistics and supply chain management,
ensuring the smooth operation of shipping and receiving processes. Here is a detailed overview of the
responsibilities, skills, and qualifications typically associated with this role:
SHIFT:
  • Mon-Fri 7am-4pm OT

Responsibilities:
  • Prepare and process shipping orders accurately and promptly.
  • Verify orders and ensure all necessary documentation is complete.
  • Coordinate with shipping carriers and freight forwarders to arrange pickups and deliveries.
  • Schedule and track shipments to ensure timely delivery.
  • Prepare shipping documents, including bills of lading, invoices, packing lists, and customs paperwork.
  • Maintain accurate records of shipments, including dates, costs, and delivery statuses.
  • Communicate with suppliers, customers, and internal departments regarding shipping status and any issues that arise.
  • Resolve shipping discrepancies and handle customer inquiries related to shipments.
  • Assist in managing inventory levels and conducting periodic stock checks.
  • Update inventory records to reflect shipped and received goods.
  • Ensure compliance with all relevant regulations and company policies related to shipping.
  • Provide administrative support to the logistics and shipping team, including filing, data entry, and other clerical tasks.
  • Assist in preparing reports and analyses related to shipping performance and costs.

Skills:
  • Attention to Detail: Accurate processing of orders and documentation.
  • Organizational Skills: Efficiently manage multiple tasks and prioritize effectively.
  • Communication Skills: Clear and professional communication with various stakeholders.
  • Problem Solving: Ability to identify and resolve shipping issues promptly.
  • Technical Proficiency: Familiarity with shipping software, inventory management systems, and MS Office Suite.
  • Knowledge of Regulations: Understanding of shipping regulations, customs requirements, and industry standards.

Qualifications:
  • Education: High school diploma or equivalent; additional training or certification in logistics or supply chain management is a plus.
  • Experience: Previous experience in a shipping, administrative, and Inventory is necessary