Administrative Coordinator

2 weeks ago

Houston, United States Oxford Builders Inc. Full time
Job DescriptionJob Description

Job Title: Administrative Coordinator - Construction

Oxford Builders Inc is a leading construction company dedicated to delivering high-quality projects with integrity and excellence. With a commitment to innovation and customer satisfaction, we have established ourselves as a trusted partner in the construction industry. As we continue to grow, we are seeking a detail-oriented and organized Administrative Coordinator to join our team.

Position Overview: We are looking for an Administrative Coordinator to provide administrative support to our construction team and ensure the smooth operation of our office. The ideal candidate will have strong organizational skills, excellent communication abilities, and a passion for supporting construction projects from inception to completion.

Responsibilities:

  • Assist in the preparation and organization of construction project documentation, including COI, Contracts, Change Orders, etc.
  • Coordinate meetings, appointments, and site visits for project managers and construction teams.
  • Manage and maintain project-related files, records, and correspondence.
  • Assist in the processing of invoices, expense reports, timecards.
  • Liaise with General Contractors, vendors, and suppliers to ensure timely delivery of materials.
  • Monitor project timelines and deadlines, alerting project managers to any potential delays or issues.
  • Prepare and distribute project status reports and updates to internal stakeholders.
  • Assist with general office duties, such as answering phones, greeting visitors, and managing office supplies.

Requirements:

  • Previous experience in an administrative role within the construction industry is preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and construction management software.  Quickbooks (required)
  • Strong organizational skills with the ability to multitask and prioritize tasks effectively.
  • Excellent communication and interpersonal skills, with the ability to interact professionally with all levels of staff, clients, and vendors.
  • Detail-oriented and thorough, with a commitment to accuracy and quality.
  • Ability to work independently with minimal supervision and as part of a team
  • High school diploma or equivalent; additional certification or training in construction management or administration is a plus.
  • Bilingual - Spanish required

Benefits:

  • Salary: $17-20 per hour, commensurate with experience.
  • Work Schedule: Monday through Friday, 7am to 4pm.
  • Company-paid Health Insurance included
  • Opportunities for career growth and advancement within the company.
  • Supportive and collaborative work environment.
  • Exciting projects and opportunities to make a meaningful impact in the construction industry.

How to Apply: If you are interested in joining our team as an Administrative Coordinator and contributing to our success in the construction industry, please submit your resume and cover letter outlining your qualifications and relevant experience. We look forward to reviewing your application

jobs@oxfordbuilders.com

Oxford Builders Inc is an equal opportunity employer and is committed to diversity and inclusion in the workplace. We encourage applications from individuals of all backgrounds and experiences.

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