Administrative Coordinator

2 weeks ago


Houston, United States Merchant Businesses Full time

**Job Overview**:
We are seeking a highly organized and detail-oriented **Administrative Coordinator** to join our team. As an Administrative Coordinator, you will play a crucial role in supporting the day-to-day operations of our organization. This position requires a strong ability to multitask, excellent communication skills, and a proactive approach to problem-solving.

**Responsibilities**:

- Manage and maintain the company's filing system including scanning customer files and filing to the company database system
- Answer and direct phone calls, many times coordinating service for customers
- Organize and schedule meetings and appointments of outside office personnel and sales agents
- Querying sales systems and compiling Agent Commission reports using MS Excel
- Provide general administrative support to various office personnel including retrieval of data from the company database system or the acquisition of data from potential customers
- Manage office supplies and inventory including keeping various items tidy (we run a VERY tidy office)
- Prepare and distribute correspondence and memos to customers at direction of the President
- Assist in preparing and set up of credit card terminals and Point of Sale Systems (training provided)
- Coordinate and communicate with outside vendors and contractors at direction of the President
- Assist in the preparation of various reports and maintenance of CRM database
- Ensure compliance with company policies and procedures as directed by the President
- Handle customer inquiries and provide exceptional customer support
- Perform data entry tasks and maintain accurate records
- Assist with office management duties, such as ordering supplies and maintaining office equipment
- Coordinate projects and ensure timely completion of deliverables
- Collaborate with cross-functional teams to facilitate effective communication and information sharing
- Conduct research and compile data for various reports and presentations
- Perform other administrative tasks as assigned

**Requirements**:
Proven experience in an administrative or coordinator role
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent written and verbal communication skills
- Proficient in using Google Suite (Docs, Sheets, Slides) or similar office productivity tools
- Ability to handle confidential information with discretion
- Exceptional attention to detail and accuracy
- Strong problem-solving skills and ability to work independently
- Previous experience in customer service is preferred
- Knowledge of event planning principles is a plus

Pay: $19.00 - $22.00 per hour

Schedule:

- 8 hour shift

**Experience**:

- Customer service: 1 year (preferred)

Ability to Commute:

- Houston, TX 77027 (required)

Ability to Relocate:

- Houston, TX 77027: Relocate before starting work (required)

Work Location: In person



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