Administrative Coordinator
2 weeks ago
**Job Overview**:
We are seeking a highly organized and detail-oriented **Administrative Coordinator** to join our team. As an Administrative Coordinator, you will play a crucial role in supporting the day-to-day operations of our organization. This position requires a strong ability to multitask, excellent communication skills, and a proactive approach to problem-solving.
**Responsibilities**:
- Manage and maintain the company's filing system including scanning customer files and filing to the company database system
- Answer and direct phone calls, many times coordinating service for customers
- Organize and schedule meetings and appointments of outside office personnel and sales agents
- Querying sales systems and compiling Agent Commission reports using MS Excel
- Provide general administrative support to various office personnel including retrieval of data from the company database system or the acquisition of data from potential customers
- Manage office supplies and inventory including keeping various items tidy (we run a VERY tidy office)
- Prepare and distribute correspondence and memos to customers at direction of the President
- Assist in preparing and set up of credit card terminals and Point of Sale Systems (training provided)
- Coordinate and communicate with outside vendors and contractors at direction of the President
- Assist in the preparation of various reports and maintenance of CRM database
- Ensure compliance with company policies and procedures as directed by the President
- Handle customer inquiries and provide exceptional customer support
- Perform data entry tasks and maintain accurate records
- Assist with office management duties, such as ordering supplies and maintaining office equipment
- Coordinate projects and ensure timely completion of deliverables
- Collaborate with cross-functional teams to facilitate effective communication and information sharing
- Conduct research and compile data for various reports and presentations
- Perform other administrative tasks as assigned
**Requirements**:
Proven experience in an administrative or coordinator role
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent written and verbal communication skills
- Proficient in using Google Suite (Docs, Sheets, Slides) or similar office productivity tools
- Ability to handle confidential information with discretion
- Exceptional attention to detail and accuracy
- Strong problem-solving skills and ability to work independently
- Previous experience in customer service is preferred
- Knowledge of event planning principles is a plus
Pay: $19.00 - $22.00 per hour
Schedule:
- 8 hour shift
**Experience**:
- Customer service: 1 year (preferred)
Ability to Commute:
- Houston, TX 77027 (required)
Ability to Relocate:
- Houston, TX 77027: Relocate before starting work (required)
Work Location: In person
-
Administrative Coordinator- Student Center
4 weeks ago
Houston, United States University of Houston Full timeCoordinates the administrative operations of a department, including, but not limited to, human resources, payroll, telecommunications, building maintenance, and property inventory. - Coordinates personnel administration including employee sign-up, faculty folders, payroll and implementation of related policies and procedures. - Coordinates department...
-
Sales Administrator/Coordinator
4 weeks ago
Houston, United States Firetrol Protection Systems Full timeJob DescriptionJob DescriptionWe are seeking a highly organized and detail-oriented Sales Administrator/Coordinator to join our growing team. As a Sales Admin/Coordinator, you will play a crucial role in ensuring the smooth operation of our sales processes by following up on outstanding deficiencies and quotes sent by our sales team. This position will also...
-
Sales Administrator/Coordinator
4 weeks ago
Houston, Texas, United States Firetrol Protection Systems Full timeWe are seeking a highly organized and detail-oriented Sales Administrator/Coordinator to join our growing team. As a Sales Admin/Coordinator, you will play a crucial role in ensuring the smooth operation of our sales processes by following up on outstanding deficiencies and quotes sent by our sales team. This position will also be responsible for organizing...
-
Sales & Marketing Administrative Coordinator
7 days ago
Houston, United States The Post Oak Hotel Full timeOverview: The Post Oak Hotel is seeking a **Sales and Marketing Coordinator **to join the only double Forbes Five-Star Hotel in Texas. We hire passionate and professional colleagues who genuinely delight our guests through curated and authentic experiences. The Sales and Marketing Coordinator will be responsible for performing clerical, administrative and...
-
Sales & Marketing Administrative Coordinator
3 days ago
Houston, United States The Post Oak Hotel Full timeOverview: The Post Oak Hotel is seeking a Sales and Marketing Coordinator to join the only double Forbes Five-Star Hotel in Texas. We hire passionate and professional colleagues who genuinely delight our guests through curated and authentic experiences. The Sales and Marketing Coordinator will be responsible for performing clerical, administrative and other...
-
Sales & Marketing Administrative Coordinator
3 days ago
Houston, United States The Post Oak Hotel Full timeOverview: The Post Oak Hotel is seeking a Sales and Marketing Coordinator to join the only double Forbes Five-Star Hotel in Texas. We hire passionate and professional colleagues who genuinely delight our guests through curated and authentic experiences. The Sales and Marketing Coordinator will be responsible for performing clerical, administrative and other...
-
Administrative Manager
4 weeks ago
Houston, Texas, United States DECA Technologies INC Full timeAdministrative managers oversee a company's clerical and support work. They supervise day-to-day support activities lead administrative teams and work with management and support staff to improve efficiency.Administrative managers oversee all support and clerical work within a company. They supervise day-to-day support activities coordinate clerical tasks...
-
Administrative Assistant
3 weeks ago
Houston, United States Le CYR Consulting Full timeJob DescriptionJob DescriptionThe Administrative Assistant will staff the City's vendor helpdesk, answering calls, emails, etc. regarding vendor registration, vendor account inquiries and other administrative functions. Performs other duties as requested.Will report to :JEDEDIAH GREENFIELD, 611 WALKER ST 5TH FLOOR HOUSTON, TX 77002Monday- Friday...
-
Sales & Marketing Administrative Coordinator
1 week ago
Houston, Texas, United States The Post Oak Hotel Full timeOverview: The Post Oak Hotel is seeking a Sales and Marketing Coordinator to join the only double Forbes Five-Star Hotel in Texas. We hire passionate and professional colleagues who genuinely delight our guests through curated and authentic experiences. The Sales and Marketing Coordinator will be responsible for performing clerical, administrative and...
-
Executive Administrative Assistant
2 weeks ago
Houston, United States University of Houston Full timeCoordinates, directs and manages the office of a top university executive limited to a Vice Chancellor/ Vice President, Asst Vice Chancellor/ Vice President, Vice President, Assoc Vice President or Dean. Coordinates and manages the daily schedule of Administrative Assistant, Executive, Administrative, Vice President, Business Services, Assistant, Education
-
HR Administrator
3 weeks ago
Houston, United States Bluetideenv Full timeJob Summary The HR Administrator is a key member of the Human Resources team, responsible for overseeing several critical HR functions. The role involves the coordination and administration of tasks related to recruiting, health and safety, compensation and benefits, training, employee engagement, payroll, and employee records management. This role serves as...
-
IRB Compliance Administrator
7 days ago
Houston, United States Rice University Full timeThe IRB Compliance Administrator coordinates the administration of research oversight activities related to human research protections. The IRB Compliance Administrator supports the research community through timely and accurate processing of researc Compliance, Administrator, Project Management, Research, Education, Business Services, Support
-
Executive Administrator
1 week ago
Houston, United States Rice University Full timeExecutive AdministratorHouston, TX, United States Position Summary The Executive Administrator provides advanced, diversified administrative and project support to the Managing Directors in the Investment Team at Rice Management Company (RMC). The Executive Administrator plays a critical role in ensuring the efficient operation of the investment team by...
-
Executive Administrator
2 weeks ago
Houston, Texas, United States Rice University Full timeExecutive AdministratorHouston, TX, United StatesPosition SummaryThe Executive Administrator provides advanced, diversified administrative and project support to the Managing Directors in the Investment Team at Rice Management Company (RMC). The Executive Administrator plays a critical role in ensuring the efficient operation of the investment team by...
-
Administrative Assistant
3 weeks ago
Houston, United States Macorva Full timeCompany Description Macorva is an AI-powered platform that is revolutionizing performance management, feedback, and customer satisfaction. Our solutions use advanced analytics and artificial intelligence to transform insights into actionable plans and resources, helping organizations make the most of their experience data. With our Radiant AI technology,...
-
Department Business Administrator
7 days ago
Houston, United States University of Houston Full timeManages the administrative, financial and human resources operations of a moderately complex university department. Oversees overall office administration for the department, including the coordination and supervision of support staff. In conjunction Business, Administrator, Department, Accounting, Education, Financial
-
Department Business Administrator
2 weeks ago
Houston, United States University of Houston Full timeINTERNAL APPLICANTS ONLY Manages the administrative, financial and human resources operations of a moderately complex university department. Oversees overall office administration for the department, including the coordination and supervision of supp Business, Administrator, Department, Accounting, Financial
-
Hse Administrator
4 weeks ago
Houston, United States JP SERVICES Full timeJP Services is a leading company in Pipeline Services, dedicated to excellence in safety and operational efficiency. We are committed to maintaining a strong safety culture and ensuring compliance with industry regulations. As an HSE Administrator at JP Services, you will play a crucial role in promoting a safety-conscious environment throughout the...
-
Project Controls Administrator
4 weeks ago
Houston, United States HTS Engineering - Heat Transfer Solutions Full time'''Overview''' We are seeking a highly organized and detail-oriented Project Administrator to join our team. As a Project Administrator, you will play a crucial role in supporting project management activities and ensuring the successful execution of projects. This is an excellent opportunity for someone who thrives in a fast-paced environment and has a...
-
Office Coordinator
2 weeks ago
Houston, United States Anywhere Real State Inc. Full timeRequisition ID 16271BR Job Description Sotheby's International Reality is searching for an experienced Office Coordinator. The Office Coordinator is responsible for providing a high-touch level of hospitality and representing the brand and services Sotheby's International Realty can provide, by anticipating and responding to the needs of clients, vendors,...