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Office Coordinator

1 month ago

Sterling, United States ROCS Grad Staffing Full time
Job DescriptionJob DescriptionJob Summary:We are seeking a Full-Time Office Coordinator (OC) with a "can-do" attitude to assist our organization in supporting virtual events, systems integration, and external events. The OC performs a variety of tasks relating to day-to-day office operations and supports all departments of the company, starting with the front door. This position is for anyone willing to learn and consistently take the initiative to go “above and beyond”. The OC encompasses all phases of administration, office support, and operations. This position presents a strong possibility of professional growth, opportunity, and upward mobility for a motivated candidate.Purpose of Office Coordinator:The first point-of-contact at our office is reception. It is essential to maintain a professional and friendly demeanor, accurately direct phone calls, and greet clients and visitors positively. OC will undertake a variety of day-to-day office operations and clerical tasks. Candidate will be an integral part in ensuring that office operations run smoothly and are successful in supporting all departments and activities. OC will be comfortable interacting with people and able to carry out administrative duties with accuracy and often times, with autonomy. The goal is to ensure that office operations are efficient and add maximum value to the organization.Responsibilities for Office Coordinator:
  • Provide front desk reception duties including handling of phone calls, manage internal and external customers in a timely and professional manner
  • Maintain safe, clean, and organized reception area by complying with procedures, rules, and regulations
  • Greet and receive visitors in a warm professional manner
  • Direct visitors and incoming inquiries to the appropriate in-house contact, department or meeting room
  • Collect and distribute incoming mail and courier items; process outbound mail and courier items
  • Maintain employee and department directories; distribute changes and updates within the company
  • Maintain telecommunication system by following manufacturer’s instructions for house phone and console operation
  • Assist with coordinator of in-house company functions/events, any ad-hoc duties, projects and activities as required
  • Schedule staff meetings in various conference rooms; set up conference calls when needed
  • Assist in vendor relationship management including correspondence with service vendors
  • Work closely with corporate facilitator to oversee property management services, including maintenance of building and office, and ordering proper janitorial supplies
  • Assure conference rooms and meeting spaces are clean, ready to use, and stocked with appropriate supplies
  • Keep the executive office(s) organized and stocked to promote a comfortable working environment
  • Inventory, monitor and organize break room supplies; place orders when required
  • Keep three (3) break room areas clean, organized, and stocked to promote a comfortable working environment
  • Keep three (3) office supply areas clean, organized, and stocked to promote an efficient working environment • Inventory, monitor and organize office supplies; place orders when needed
  • Communicate with staff for ordering office supplies and planning of meeting rooms occupancy
  • Support all teams with various administrative tasks; perform data entry projects as needed or requested
Qualifications for Office Coordinator:
  • Professionalism and poise
  • Proficient in Microsoft Office Suite
  • Good working knowledge of multi-line VOIP telephone system
  • Good working knowledge of office equipment, copiers, printers, etc.
  • Dependable time management and organizational skills
  • Strong communication skills (listening, verbal, written and presentation)
  • Demonstrate experience developing internal and external relationships
  • Competency to work a variety of tasks as required by Administration and Office Management demands
  • Resourceful self-starting capability – equipped to work both independently and as part of a team
  • The Company, in its discretion, may find appropriate and acceptable alternatives to the above qualifications
We Offer:
  • 401(k)
  • Dental Insurance
  • Disability insurance
  • Flexible schedule
  • Health insurance
  • Life insurance
  • Paid time off
  • Parental leave
  • Room for growth

Full-TimeIn-Office$40k + Benefits