Office Management Specialist

4 weeks ago

Sterling, United States Cherokee Nation Businesses Full time
Job Description

Office Management Specialist SME

***This position requires an active TS/SCI security clearance with Full Scope Polygraph. ***

The Office Management Specialist will provide in office management, operational, and administrative support.

Compensation & Benefits:

Pay commensurate with experience.

Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice.

Office Management Specialist Responsibilities Include:
  • Develop processes and procedures to conduct and coordinate all office management issues including travel, general services, procurement, space management, records management, scheduling, visitor access, and some communication and correspondence issues
  • Observes work in progress to identify and resolve problems related to process, capacity, effectiveness, efficiency, and any other areas the incumbent deems necessary.
  • Conducts analyses to determine appropriate methods for managing operational and administrative requirements for improved organizational management.
  • Provides recommendations and maintains responsibility for implementing related policies and guidelines once approved.
  • Oversees operational readiness of the organization, including all necessary procurements, repairs, and upgrades of equipment, and proposing new methods for increasing effectiveness and productivity.
  • Manages all travel related activity.
  • Arranges travel itineraries and reservations for office staff on the E2 Solutions travel system, submits travel authorizations, secures travel tickets, and prepares and submits reimbursement vouchers.
  • Coordinates and obtains passport and visa letters.
  • Ensures staff have active/updated E2 Solutions accounts and provides clear guidance on travel policies by drafting or updating the Travel SOP and via email instructions specific to questions or cases as they arise.
  • The incumbent prepares time and attendance reports covering all Full-Time Equivalent (FTE) staff in the office; reminds staff of submission deadlines, proper completion of documentation in support of time and attendance, and monitors compliance with time and attendance procedures.
  • Manages records for the office including ensuring compliance to the Department's records management policies and maintenance of the SharePoint site as it relates to the organization and storage of office electronic files.
  • Maintains orderly physical files in the office and processes destruction of documents as needed.
  • Manages office workspaces, including:
  • Manages the reservation and use of S/GWI workspaces via a hoteling application.
  • Maintains all equipment in working order and submits requisitions to maintain and/or replace equipment and supplies.
  • Maintains an office SOP reference document, updating relevant SOPs with subject matter experts and with clearance from the Front Office, as appropriate.
  • Prepares internal and external communications, including memos, letters, emails, etc. as needed.
  • As needed, backs up the Front Office Staff Assistant in paper tasking/tracking and backs up the Administrative Officer in some personnel actions, such as onboarding/offboarding staff.
  • Performs other job-related duties as assigned
Office Management Specialist Experience, Education, Skills, Abilities requested:
  • HS diploma or GED, Bachelor's degree preferred
  • Twenty-five (25) years of relevant experience
  • Requires TOP SECRET Security Clearance with FS polygraph
  • Experience in office and organizational management and/or administration.
  • Strong attention to detail, organization, and timeliness.
  • Experience in travel management, including booking and processing financial authorizations and vouchers.
  • Experience in procurement of supplies and equipment.
  • English language (written and spoken) communication skills.
  • Ability to manage multiple tasks and coordinate activities.
  • Ability to solve problems and encourage consistent, solid performance.
  • Ability to successfully pass a drug screen and background investigation prior to hire.
  • Must pass pre-employment qualifications of Cherokee Federal

Company Information:

Cherokee Preting (Preting) provides support, services, and solutions to federal and commercial customers. The company takes a personalized approach to solving our clients' toughest challenges, helping you make the most of your skills. Preting is part of Cherokee Federal - a team of tribally owned federal contracting companies. For more information, visit cherokee-federal.com.

#CherokeeFederal #LI-AG1 #IntelCareers

Similar Searchable Job Titles:

Administrative Specialist

Operations Coordinator

Office Administrator

Executive Assistant

Facilities Coordinator

Keywords:

Office management

Operational support

Administrative support

Travel management

Procurement

Legal Disclaimer: Cherokee Federal is an equal opportunity employer. Please visit cherokee-federal.com/careers for information regarding our Affirmative Action and Equal Opportunity Employer Statement, Accommodation request, and Presidential EO 14042 Notice.

About Us

Join the team that values your skills and expertise. Preting was founded by a unique mix of national security professionals who have extensive experience protecting vital interests. We combine the ingenuity of the special operations enterprise with the flexibility and innovation of the intelligence community and the systematic procedures of the law enforcement world to provide insightful, forward-focused solutions. Building on a reputation as a dedicated, disciplined and tightly-knit organization, Preting supports federal clients in their critical, strategic and operational programs. Preting values people and strives to create an environment of mutual respect. We are looking for qualified talent to give our clients the support they deserve and the quality they expect from our team - a team of experts, like you.

Preting is part of Cherokee Federal - a team of tribally owned federal contracting companies focused on building solutions, solving complex challenges, and serving the nation's mission around the globe for more than 60 federal clients. For more information, visit cherokee-federal.com.

About the Team

Cherokee Federal is a division of Cherokee Nation Businesses, the economic engine of Cherokee Nation, the largest Native American tribe in the U.S. As a trusted partner, the Cherokee Federal team of companies manages nearly 2,000 projects of all sizes across the construction, engineering and manufacturing and mission solutions portfolios - ranging from advanced data analytics and telehealth to cybersecurity, cloud and logistics.

Since 2012, our team of companies has won $6 billion in government contracts and completed more than 5,300 federal missions. Our 3,600+ employees work in 20+ countries, 50 states and 2 U.S. territories.

Why Cherokee Federal? Visit Cherokee-Federal.com to learn why you should join our team

Applicants selected may be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information.

Equal Opportunity Employer

Cherokee Federal is an equal opportunity employer. We are committed to prohibiting discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, union affiliation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. We conform to the spirit as well as to the letter of all applicable laws and regulations governing all aspects of the relationship between the Company and its employees, including, but not limited to, recruitment, employment, promotion, transfer, training, working conditions, wages and salary administration, employee benefits, and application of policies. The policies and principles of EEO also apply to the selection and treatment of independent contractors, personnel working on our premises who are employed by temporary agencies and any other persons or firms doing business for or with the Company.

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