Administrative Coordinator

4 weeks ago

Barre, United States Washington County Mental Health Services Full time
Job DescriptionJob DescriptionPosition Title: Administrative Coordinator  
Division: Community Developmental Services (CDS)
Supervised by: CDS DirectorSummary of Administrative Coordinator:

The Admin Coordinator will; provide ongoing administrative support to CDS staff with a particular emphasis on compliance with AHS and DAIL regulations as pertains to Master Grant requirements, grievance and appeals, and the DAIL/DDS System of Care Plan; Monitor and report client and program related data; design, monitor and report Agency required administrative information and assist in the ongoing operation of Community Developmental Services.

Responsibilities and Duties:
  • Collaborate with division director, assistant directors, program coordinators and fiscal coordinator to manage administrative tasks.
  • Assist in developing program policies and procedures in collaboration with HR and CDS Leadership Team.
  • Supervise staff when assigned by the program director.
  • Substitute for program coordinators as necessary and when assigned by the program director.
  • Attend and conduct staff meetings at WCMH as required
  • When assigned by program director, represent the program at statewide meetings.
  • Training and resource development for program in conjunction with Human Resources
  • SIS-A coordination
  • Encounter data/Compliance (Quality & Monitoring) administration
  • Communicates meeting follow up information, sends out agendas, minutes, meeting invites, and other correspondence in support of division wide communication and collaboration.

EMR & Compliance
  • Primary UEMR super user.
  • Assist staff to ensure adequacy of content of documentation.
  • Ensure compliance.
  • ISA Training

Recruitment & Training
  • Coordinate division trainings with agency Training Coordinator.
    • Provide role-based onboarding to new CDS staff
    • Train CDS staff in service entry/UEMR
    • Primary expense reimbursement super user
    • Primary HRIS super user, including payroll and applicant tracking system
  • Coordinate division hiring needs with agency Recruiters.
    • Primary point of contact for interviews/screenings/references/PIFs

Data Management
  • Manages CDS Master Grant Data requirements
  • Manage and reports data to DMH.

Additional Requirements:
  • Ability to interact professionally in written and verbal communication with clients, staff, and other external community stakeholders.
  • Valid driver’s license, and access to reliable transportation.
  • Ability to lift and carry 50 pounds as well as execute restraint techniques.
  • Willingness to work flexible hours.
  • Commitment to WCMHS vision to achieve Healthy Neighbors and Healthy Communities by leading the way to wellness through collaborative, inclusive and compassionate care.
  • Commitment to WCMHS mission through advocacy for the inclusion of all persons into our communities through active encouragement of client self-determination and recovery.
  • Commitment to serving all community developmental services clients by providing trauma-informed services to support their achievement of their highest potential and best possible quality of life.

QUALIFICATIONS:

You may be a successful candidate if you have experience in:
  • Data Entry
  • Services to/with individuals experiencing developmental and intellectual disabilities and their families
  • Electronic Health Records
  • Training, Coordination and Development
  • Proficient in Microsoft Suite

Education:  Bachelor’s Degree in human service or related field required, MA preferred.

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