Office Manager

2 weeks ago

Salt Lake City, United States Deseret News Full time
Job DescriptionJob Description

Our company is committed to being trusted voices of light and truth reaching hundreds of millions of people worldwide.

The Deseret News seeks a smart, dynamic, organized and proactive person to fill a crucial role managing our office and supporting key executives.

The office manager will sustain people and processes to help the company better accomplish its mission and objectives. This job will challenge you to plan carefully and adapt to the unexpected.

This position reports to the publisher and executive editor. It requires a high level of professionalism and interaction with internal and external constituencies, including business and government leaders.

The successful candidate must be equally comfortable working in a formal office setting and in a fast-paced newsroom environment.

Executive support

  • Provide support for key Deseret News executives: Manage calendars, coordinate schedules and arrange meetings on behalf of the publisher and executive editor

  • Greet guests, prepare meeting rooms, order and set up food, ensure equipment works, etc.

  • Attend and provide administrative support to key executive meetings and some news coordination meetings

  • Complete clerical and administrative tasks as needed, such as processing expenses, mailing letters and packages, creating and maintaining documents, lists, presentations, etc.

  • Coordinate travel for executives

  • Other duties as assigned

Office management

  • Stock and maintain the breakroom, making sure we have the snacks, drinks and supplies on hand to keep our people happy and productive

  • Stock and organize the supply room, ensuring we have readily available the things our employees need to do their jobs

  • Coordinate the work of building and janitorial services to ensure that our facilities, meeting rooms, workspaces and furniture are clean and functional

  • Identify and work with outside contractors to complete maintenance and other projects

  • Coordinate storage needs and ensure storage areas are well organized

  • Assist in managing logistics for company meals, staff meetings, parties, etc.

  • Oversee remembrances for birthdays, marriages, births, etc.

  • Manage validations for Deseret News visitors and guests

  • Maintain inventory for company gifts, swag, etc.

  • Other duties as assigned

Note: This is a full-time position, requiring four days per week in our Salt Lake City office with the option to work one day each week remotely.

You’re a good fit if you:

  • Have a bachelor’s degree or equivalent experience

  • Have 2-3 years experience as an office manager, executive assistant, administrative assistant or related position

  • Possess excellent communication skills (written and verbal) and are highly organized

  • Are proficient in basic computer skills (Mac preferred): email, Microsoft Office, Google Workspace, etc.

  • Have a working knowledge of basic office equipment (copiers, printers, video conferencing, etc.)

  • Can keep a level head under pressure and work quickly to complete assignments efficiently

  • Can adapt rapidly to changing priorities

  • Are able to work alone or as part of a team, and can identify and resolve problems and make decisions with minimum supervision

  • Can lift 30 lbs.

If you are interested in and qualified for this position, please submit your cover letter and resume.

Our team

You will join an energetic group of colleagues who aspire to the best processes for development that fit our team. Our team members don't take themselves too seriously, but we are serious about working together as digital innovators.

Our culture
Culture is a very important part of the Deseret News Publishing Company. We look for people who exhibit and exemplify our Cultural Beliefs:

  • Think Audience — I understand and engage our audiences.

  • Build Trust — I share my best, respect my colleagues and expect others to do the same.

  • Be One — I collaborate to build a unified, world-class team.

  • Align Daily — I align my efforts daily with our Key Results.

  • Own It — I continually ask, “What else can I do to achieve our results?” and refuse to blame others.

  • Go Big — I inform and influence the world in a way no one else does.

Our company
Hometown Media is a part of Deseret News Publishing company. The Deseret News is Utah’s oldest newspaper and the Beehive state’s longest continuously-operating business. Our primary focus is digital and our reach is national and global with over half of our online readers living outside of Utah.

  • Office Manager

    5 days ago

    Salt Lake City, United States Aspen Roofing Full time

    Job DescriptionJob DescriptionWe're seeking an Office Manager to become a valued member of our team! In this role, you'll oversee the administrative functions of the organization.Key Responsibilities:Answering calls and tracking the sourceScheduling appointments for sales teamAccounts Receivable/PayableProcessing PayrollCollectionsTaxesOffering...

  • Office Manager- Foothill Orthodontics

    2 weeks ago

    Salt Lake City, United States FOOTHILL Full time

    Job DescriptionJob DescriptionDescription:Job Title: Office ManagerJob Summary:We are seeking an experienced Office Manager to support the smooth and successful running of our Practice. The ideal candidate will be responsible for managing and developing Practice staff, producing performance and quality standards, and maintaining the practice's clinical...

  • Assistant Office Manager

    2 weeks ago

    Salt Lake City, United States Serenity Healthcare Full time

    Job DescriptionJob DescriptionAssistant Office ManagerSerenity Healthcare is seeking an Assistant Office Manager with sales background for our Holladay, UT office. In this role, you will play a vital part of our team within our clinic by promoting the right medical solution for our clients and fostering those relationships. It is crucial to provide them...

  • Associate Office Manager

    2 weeks ago

    Salt Lake City, United States Serenity Healthcare Full time

    Job DescriptionJob DescriptionAssociate Office ManagerSerenity Healthcare is seeking an Associate Office Manager with sales background for our Salt Lake City-Holladay, UT office. In this role, you will play a vital part of our team within our clinic by promoting the right medical solution for our clients and fostering those relationships. It is crucial to...

  • Business Office Manager

    1 week ago

    Salt Lake City, United States Serenity Healthcare, LLC Full time

    Business Office Manager *Onsite - Holladay, UT Are you looking for a career where you can make an impact for many individuals? At Serenity, we have the fulfilling opportunity to help individuals take their lives back from life-impacting conditions. In addition to Medication management, we provide TMS (Transcranial Magnetic Stimulation) therapy and Ketamine...

  • Business Office Manager

    2 weeks ago

    Salt Lake City, United States Serenity Healthcare Full time

    Job DescriptionJob DescriptionBusiness Office Manager*Onsite - Holladay, UT Are you looking for a career where you can make an impact for many individuals? At Serenity, we have the fulfilling opportunity to help individuals take their lives back from life-impacting conditions. In addition to Medication management, we provide TMS (Transcranial Magnetic...

  • Supervisory IT Program Manager

    Found in: Talent US 2 C2 - 1 week ago

    Salt Lake City, United States Office of the Chief Information Officer Full time

    Summary This position is located at Office of the Chief Information Officer Governance Services Division. This is not a remote position. You will be required to be in your duty station office per CEC telework policy. The duty station will be an USDA Office within the selectee's Local Commuting Area Duties As a Supervisory IT Program Manager...

  • Healthcare Office Manager

    1 week ago

    Salt Lake City, United States Serenity Healthcare Full time

    Job DescriptionJob DescriptionHealthcare Office ManagerLocation: Holladay, UTAre you looking for a rewarding career in the healthcare industry that is unique? Are you a self-driven individual and a leader of people with a high level of professionalism?  Apply today for a chance to join a company that values its employees!Serenity stands at the forefront of...

  • Healthcare Office Manager

    1 week ago

    Salt Lake City, United States Serenity Healthcare, LLC Full time

    Healthcare Office Manager Location: Holladay, UT Are you looking for a rewarding career in the healthcare industry that is unique? Are you a self-driven individual and a leader of people with a high level of professionalism? Apply today for a chance to join a company that values its employees! Serenity stands at the forefront of healthcare technology,...

  • Retail Office Manager

    5 days ago

    Salt Lake City, United States Serenity Healthcare Full time

    Job DescriptionJob DescriptionRetail Office ManagerLocation: Holladay, UTAre you looking for a rewarding career in the healthcare industry that is unique? Are you a self-driven individual and a leader of people with a high level of professionalism?  Apply today for a chance to join a company that values its employees!Serenity stands at the forefront of...

  • Financial Management Specialist

    Found in: Talent US 2 C2 - 1 week ago

    Salt Lake City, United States Office of the Assistant Secretary for Administration and Management Full time

    Summary All current Department of Labor employees with competitive status. This position is in the . Department of Labor (DOL), Office of the Assistant Secretary for Administration and Management (OASAM), Office of Field Operations (OFO), Division of Finance, Program Operations Branch. This position is responsible for assuring both systems and...

  • Chief Operating Officer

    1 week ago

    Salt Lake City, United States Maetz Consulting, LLC Full time

    Job DescriptionJob DescriptionI'm recruiting for a growing financial services firm, who is a leading Registered Investment Advisor (RIA), currently managing over $2B in assets. They are looking to hire a full-time Chief Operating Officer (CCO) to work out of their greater Salt Lake City, UT office. (Relocation assistance will be offered for the right...

  • Program Analyst

    Found in: Talent US 2 C2 - 1 week ago

    Salt Lake City, United States Office of Strategic Communication Full time

    Summary As a Program Analyst, you will serve as an advisor to management officials providing technical expertise and analysis for complex program and digital content issues. Location of position: General Service Administration, Office of Strategic Communication (OSC), Location will be determined upon selection. We are currently filling one...

  • Office/Project Manager

    3 days ago

    Salt Lake City, United States Kane Logistics Full time

    Description of the Position:The Project Manager leads the design and implementation of an engineered solution fromconception through implementation. The project manager works on 1-3 projects concurrently.Projects will be multi-dimensional, requiring inclusion of Supply Chain/Logistics Operations,Safety, IT, Engineering, Human Resource and Finance....

  • Office/Project Manager

    2 weeks ago

    Salt Lake City, United States Kane Logistics Full time

    Description of the Position:The Project Manager leads the design and implementation of an engineered solution fromconception through implementation. The project manager works on 1-3 projects concurrently.Projects will be multi-dimensional, requiring inclusion of Supply Chain/Logistics Operations,Safety, IT, Engineering, Human Resource and Finance....

  • Chief Operating Officer

    Found in: Talent US C2 - 1 week ago

    Salt Lake City, United States Maetz Consulting, LLC Full time

    Job DescriptionI'm recruiting for a growing financial services firm, who is a leading Registered Investment Advisor (RIA), currently managing over $2B in assets. They are looking to hire a full-time Chief Operating Officer (CCO) to work out of their greater Salt Lake City, UT office. (Relocation assistance will be offered for the right candidate.)  They are...

  • Front Office Supervisor

    1 week ago

    Salt Lake City, United States The Grand America Hotel Full time

    Assists the Front Office Manager in administering front office functions and supervising staff on a daily basis. Front office areas include Bell/Door Staff, Switchboard and Guest Services/Front Desk. Position directs and works with managers and employees to carry out procedures ensuring an efficient check in and check out process. Ensures guest and employee...

  • Office Coordinator

    2 weeks ago

    Salt Lake City, United States Ole Mexican Foods, INC Full time

    Job DescriptionJob DescriptionBASIC FUNCTION: Responsible for daily administration of the office.PERFORMANCE ACCOUNTABILITIES:Receiving the customers, clients, visitors in a polite and pleasant way with a good smile and assist them.Answering the phone calls made and redirecting them to the concerned people effectively.Receiving postal, courier packages...

  • Risk Officer

    1 week ago

    Salt Lake City, United States BankTalent HQ Full time

    Zions Bancorporation is one of the nation's premier financial services companies operating as a collection of great banks under local brands and management teams in high-growth western markets. Zions is regularly recognized by American Banker as one of the "Best Banks to Work For" and as having a top banking team in its list of "The Most Powerful Women in...

  • Business Office Director

    4 days ago

    Salt Lake City, United States Century Park Associates Full time

    Position Summary The Business Office Director plans, organizes, develops and directs the overall operations of the business office; ensures administrative, billing, bookkeeping, payroll and human resources functions are completed in accordance with all laws, regulations and Century Park standards. Reports to the Executive Director. Qualifications Must have...