Office Coordinator

1 month ago

Salt Lake City, United States Ole Mexican Foods, INC Full time
Job DescriptionJob Description

BASIC FUNCTION: Responsible for daily administration of the office.

PERFORMANCE ACCOUNTABILITIES:

  • Receiving the customers, clients, visitors in a polite and pleasant way with a good smile and assist them.
  • Answering the phone calls made and redirecting them to the concerned people effectively.
  • Receiving postal, courier packages addressed to the employees of the organization and sending them to the addressed person correctly.
  • Coordinating the communication between employees of different departments.
  • Mailing letters and other documents, messages to the necessary people.
  • Recording complaints, problems, queries and providing suitable answers and assistance for the same.
  • Receive phone and fax orders.
  • Prepare and process shipping orders.
  • Data Entry of orders, invoices, and Bill of Landing.
  • Arranging travel and accommodation arrangements for the employees and clients.
  • Maintaining the records of entry and exit details.
  • Collecting cash and making deposits.
  • Coordinating the appointments and consultation time of the clients with the management and other employees of the organization.
  • Providing excellent customer service with good satisfaction.
  • Other duties as assigned by supervisor and/or division manager.

Experience:

  • Administrative experience: 1 year (Preferred)

Education and Qualifications:

  • High school or equivalent
  • Bachelor’s or Associate’s degree and/or equivalent degree in any subject or field preferred. Relevant experience and training in front office administration is preferred.

Skills:

  • Proficiency in Microsoft Office required (Access, Word, Excel, and Outlook)
  • Customer Service oriented, Data Entry.
  • Ability to work in a high-energy team environment.
  • Detailed oriented, Ability to multi-task.
  • Strong written and verbal communication skills.
  • Bilingual in Spanish and English is a plus.
  • Strong communication, importantly oral and presentation skills are required.
  • Good quantitative and aptitude knowledge.
  • Proficiency in using computers and telephone.
  • Must possess customer service relation and coordination skills.
  • Must be pro-active in approach.

Benefits:

  • Opportunity for growth
  • Competitive Pay
  • PTO/Vacation
  • 401(k)
  • Health insurance
  • Dental Insurance
  • Vision Insurance
  • Life insurance

Schedule:

  • 8-hour shift

Job Type:

Full-time

#CB

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