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Executive Assistant

2 months ago

San Francisco, United States Health Link Full time
Job DescriptionJob DescriptionDescription:

Health Link is a Home Health Agency in San Francisco Bay Area and has an IMMEDIATE job opening. We are seeking a dynamic, high-energy, team player to join our team. This is a Full-Time, in-office position. The ideal candidate will demonstrate exemplary performance in their ability to prioritize, multitask, organize, and learn quickly.

The Executive Assistant will provide exceptional administrative support to the Chief Executive Officer. The EA serves as the primary point of contact for the CEO with an emphasis on complex assistance to the daily operation of the agency and program management support. The Executive Assistant is an integral member of Health Link’s executive team and plays a key role in helping cultivate progression. In this role, you may not only find yourself at the center of our agency’s executive team, but also serving as a trusted partner to individuals in departments throughout the agency. Therefore, the position requires a positive & engaging demeanor, exemplary service orientation, a high level of organization, independent problem solving and the ability to proactively, accurately and responsively deliver on several tasks/projects, often times simultaneously. To be most effective, the EA will be collaborative, curious and willing to learn.

RESPONSIBILITIES:

On any given day, your role may require you to complete many of these tasks:

Program Management:

  • Oversee progress and fulfillment of all organizational goals CEO participates in.
  • Program management initiatives, programs and one-off projects as needed in support of goals and assignments
  • Participate in the hiring process as needed
  • Provide leadership, assistance with training, and mentorship within the assistant community; provide backup for assistant positions across the department or studio when necessary

Schedule Management & Administration:

  • Exercise judgment and prioritize complex schedules and tasks accordingly
  • Anticipate future needs and problems with regards to scheduling, communication and support; effectively meet deadlines through multi-tasking, prioritizing and delegating
  • Manage and reconcile payroll reports
  • Successfully run day to day tasks and operations, which may include but are not limited to:
  • Phone, email and mail correspondence
  • Contacts and electronic paper files
  • Organizational charts

Communication:

  • Speak on behalf of and represent the CEO in conversations and meetings in leader’s absence using a high level of diplomacy, judgment with autonomy as needed
  • Regularly handle sensitive information in a discrete and confidential manner
  • Use knowledge to accurately communicate and collaborate with operational departments or team members at all levels
  • As requested, draft communications on behalf of and in the style of the CEO
  • Build and/or assemble presentations to communicate strategies and initiatives
  • Create and support a friendly professional atmosphere within the team and department
  • Establish positive rapport with other co-workers
  • Take on advisory and advocate role within team, providing support to other managers


Benefits:

  • Health insurance
  • Paid time off
  • Dental insurance
  • 401(k)
  • Vision insurance
  • Life insurance
  • 401(k) matching
  • Referral program
  • Flexible spending account

-Full Time

-Start Salary from $90,000

Requirements:

QUALIFICATIONS:

  • 5+ years of administrative leadership experience in a dynamic and demanding environment
  • Home Health and/or healthcare industry experience preferred
  • Proficiency in technology required to perform the role (may include Microsoft Office, Excel & PowerPoint, Google Workspace and Keynote), and a quick learner of new applications
  • Strong presentation building experience preferred
  • Solid knowledge and understanding of the operational process

SKILLS:

  • Superior interpersonal skills and baseline emotional intelligence in both written and verbal communication
  • Ability to make others comfortable and at ease
  • Ability to maintain composure in high pressure situations and effectively “read the room”
  • Strong organizational skills and attention to detail
  • High levels of trust, customer service, professionalism, punctuality and reliability
  • Consistent and regular follow through on all requests
  • Initiative to learn new skills, agency procedures, and pipeline through self and agency education