Executive Assistant

3 weeks ago


San Francisco, United States Addison Group Full time
Job DescriptionJob Description

Executive Assistant

Location: San Francisco (Mission Bay)

Pay: $50-55 per hour


Our client, a biotech company at the forefront of innovation, located in the vibrant Mission Bay neighborhood of San Francisco, is seeking an Executive Assistant.


Position Overview:

We are seeking a highly organized and proactive Executive Assistant. The successful candidate will be responsible for providing top-tier support to our executive leadership, managing complex schedules, and ensuring seamless collaboration within our Executive Assistant (EA) team. This role requires a detail-oriented individual who thrives in a fast-paced environment and has a strong ability to anticipate needs and solve problems before they arise.


Key Responsibilities:

  • Heavy Calendaring:
    • Manage and coordinate complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
    • Prioritize and handle multiple requests with professionalism and efficiency, ensuring executives' time is optimized.
    • Adjust schedules as needed to accommodate shifting priorities and urgent matters.
  • Executive Support:
    • Provide comprehensive administrative support to C-level executives, including preparing meeting materials, handling confidential information, and drafting correspondence.
    • Serve as a liaison between executives and internal/external stakeholders, facilitating communication and ensuring that executives are well-prepared for meetings and events.
    • Assist with special projects and initiatives as directed by executives, ensuring timely completion.
  • Collaboration with EA Team:
    • Work closely with other Executive Assistants to ensure alignment and coordination across the leadership team.
    • Collaborate on the organization of company events, meetings, and other key activities.
    • Share best practices and support the professional development of the EA team, fostering a collaborative and high-performing environment.

Qualifications:

  • Proven experience as an Executive Assistant or in a similar role, preferably within the biotech or healthcare industry.
  • Exceptional organizational and time-management skills, with a strong ability to prioritize tasks and manage multiple responsibilities simultaneously.
  • Excellent written and verbal communication skills.
  • High level of discretion and confidentiality.
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software.
  • Ability to work independently as well as part of a collaborative team.
  • A proactive and flexible approach, with the ability to adapt to changing circumstances.
  • Bachelor's degree or equivalent experience is preferred.


Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.



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