Office Assistant
4 weeks ago
Branch Office Assistant
About West USA Realty Inc. - Arizona
West USA Realty, Inc. is a full-service real estate brokerage offering residential, new homes, luxury homes, property management, and commercial sales services. West USA Realty is celebrating its 35th year providing real estate services to the state of Arizona. West USA is ranked 14th among the top 500 Real Estate Firms in the nation and is the number one producing privately owned brokerage in Arizona.
West USA Realty is looking for a productive and customer support driven Office Assistant
The successful candidate will be responsible for providing backup support for the Office Manager. Support agents by making sure the office is a clean and organized workspace. Communicating with agents, about checks, mail, and other items.
Duties and responsibilities
Customer service - Assist agents with requirements, office billing, uploading files, dashboard questions, message out commissions & PM checks.
- • Distributing US Mail into the appropriate mailboxes
- • Complete the daily run bag (Undo/Morning - Put together/Late Afternoon).
- • Assist agents with printer & copier issues
- • Walk through the office, when time permits & coverage available to ensure the office is clean, etc.
- • Maintain/manage pick-up log
- • Check the printers for paper, each morning and evening, before leaving. Order office supplies on a weekly basis. Control inventory relevant to the reception area
- • Assist Manager and/or Assistant Manager w/any needs they might have or any special projects including Interviewing potential agents when Manager is unable or already engaged
- • Enter “new agents” into the system – message appropriate people
- • Schedule Manager appointments
- • Assist in coverage for call center, when needed
- • Help to post “agent payments” in the system, print reports towards the end of the day to verify all posted properly to send to Accounting (including attaching the tape run). If the post is for another office, message the other office
- • Assist agents with questions in regards to their monthly statement/bill; file requirement questions; dashboard questions, etc.
- • Help to post supplies around monthly billing time for preparation for posting/close of bills
- • Verbal and written communication skills.
- • Data processing/additional duties as assigned.
Qualifications
- • Excellent computer skills.
- • Strong organizational skills.
- • Customer service.
- • High School Diploma
- • Self-Starter.
Working Conditions:
This job may require long hours looking at a computer screen. May be required to cover for staff or travel to other offices to assist. Hours are Mon. thru Fri. 8am – 5pm (w/1 Hour regularly scheduled lunch required).
-
Front Office Assistant
4 weeks ago
Phoenix, United States Private Dental Office Full timeOverview Our private dental office is searching for a Front Office Assistant to join our dedicated team of dental professionals. We strive to give our patients an outstanding experience from start to finish, and as our Front Office Assistant, you will have the opportunity to make this a reality for each guest. If you exude positivity, work well in a team...
-
Ahwatukee Chiropractic Office: Front Office
1 week ago
Phoenix, United States Chiropractic Office, Ahwatukee Full timeWe are excited to offer an employment opportunity to an outgoing energetic Chiropractic Assistant that will have some Physical Therapist duties. You must exude a positive, outgoing, kind personality to join our well established office! We are looking for an individual with a great work ethic who will be self motivated and a self starter to join our team Job...
-
Office Assistant
1 month ago
Phoenix, United States Pope Lime Company Inc Full timeOverview: We are seeking a highly organized and detail-oriented Office Assistant to join our team. The Office Assistant will be responsible for providing administrative support and ensuring efficient day-to-day functioning of the office. This is a full-time position. Pope Lime Company is a Wholesale Bar and Restaurant Supply company based in...
-
Warehouse Administrative Assistant
4 weeks ago
Phoenix, United States Pacific Office Automation Full time**Pacific Office Automation** is one of the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over thirty branches located in eleven western states OR, WA, CA, AZ, NM, NV, UT, ID, CO, TX, and HI. With over 40 years of success in office equipment and technology sales/service, our growth and...
-
Office Assistant
1 week ago
Phoenix, United States Copa Health Full timeDescriptionJoin the Copa Health Team Today at our Phoenix location!What You'll Get...When you join our team as a full-time team member, you will receive:Limitless growth and career advancement opportunitiesCareer development offered internally through our Organizational Development & Learning DepartmentGenerous PTO program - up to 3 weeks off your first year...
-
Office Assistant
22 hours ago
Phoenix, United States Copa Health Full timeDescriptionJoin the Copa Health Team Today at our Phoenix location!What You'll Get...When you join our team as a full-time team member, you will receive:Limitless growth and career advancement opportunitiesCareer development offered internally through our Organizational Development & Learning DepartmentGenerous PTO program - up to 3 weeks off your first year...
-
Warehouse Administrative Assistant
1 week ago
Phoenix, United States Pacific Office Automation Full timeJob DescriptionJob DescriptionPacific Office Automation is one of the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over thirty branches located in eleven western states OR, WA, CA, AZ, NM, NV, UT, ID, CO, TX, and HI. With over 40 years of success in office equipment and technology...
-
Warehouse Administrative Assistant
1 day ago
Phoenix, United States Pacific Office Automation Full timeJob DescriptionJob DescriptionPacific Office Automation is one of the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over thirty branches located in eleven western states OR, WA, CA, AZ, NM, NV, UT, ID, CO, TX, and HI. With over 40 years of success in office equipment and technology...
-
Office Assistant
1 month ago
Phoenix, United States Dragados USA, Inc. Full timeDUTIES: Welcoming and directing visitors to the appropriate person Answering phone calls in a professional manner and routing calls as necessary Maintaining files (vendor files, job files, timecards, etc.) Collecting and reviewing mechanics timecards Office Assistant, Assistant, Construction, Business Services
-
Office Assistant
2 days ago
Phoenix, United States Carollo Engineers Inc. Full timeOverview: Carollo Engineers is an internationally recognized environmental engineering firm that specializes in the planning, design, and construction of water and wastewater facilities. We are seeking a temporary Office Assistant to help support the needs of the Phoenix office. At Carollo you’ll make an impact at an organization that does meaningful...
-
Office Assistant/receptionist
4 weeks ago
Phoenix, United States National Waterproofing & Roofing Full time**Responsibilities** - Organize office and assist associates in ways that optimize procedures - Create and update records ensuring accuracy and validity of information - Monitor level of office supplies and handle shortages - Resolve office-related malfunctions and respond to requests or issues - Maintain trusting relationships with suppliers, customers and...
-
Office Assistant
3 days ago
Phoenix, United States Carollo Engineers Full timeOverview Carollo Engineers is an internationally recognized environmental engineering firm that specializes in the planning, design, and construction of water and wastewater facilities. We are seeking a temporary Office Assistant to help support the needs of the Phoenix office. At Carollo you’ll make an impact at an organization that does...
-
Office Assistant
2 days ago
Phoenix, United States Carollo Engineers Full timeOverview Carollo Engineers is an internationally recognized environmental engineering firm that specializes in the planning, design, and construction of water and wastewater facilities. We are seeking a temporary Office Assistant to help support the needs of the Phoenix office. At Carollo you’ll make an impact at an organization that does...
-
Dsc Office Assistant
1 month ago
Phoenix, United States Desert Southwest Conference Full time**Office Assistant** **Primary Responsibilities**: - Assists in replying to communications and inquiries in a timely and accurate manner, including phone calls and directing inquiries to the appropriate source and preparing correspondence. Assists in the coordination of calendars for the District Superintendents. Schedules meetings and appointments for...
-
Loan Officer Assistant
2 weeks ago
Phoenix, United States CrossCountry Mortgage Full timeDescription We are looking for a customer service-oriented Loan Officer Assistant to assist the team with providing a great experience to clients from pre-qualification to close! This person must be experienced with working with borrowers running credit, calculating income, and running LP and DU. You will also be gathering initial documentation and setting...
-
Loan Officer Assistant
8 hours ago
Phoenix, United States CrossCountry Mortgage Full timeDescription We are looking for a customer service-oriented Loan Officer Assistant to assist the team with providing a great experience to clients from pre-qualification to close! This person must be experienced with working with borrowers running credit, calculating income, and running LP and DU. You will also be gathering initial documentation and setting...
-
Loan Officer Assistant
2 weeks ago
Phoenix, United States CrossCountry Mortgage Full timeWe are looking for a customer service-oriented Loan Officer Assistant to assist the team with providing a great experience to clients from pre-qualification to close! This person must be experienced with working with borrowers running credit, calculating income, and running LP and DU. You will also be gathering initial documentation and setting up a complete...
-
Office Manager's Assistant
2 weeks ago
Phoenix, United States Core Tile and Stone Full time_**Overview**:_ - _**Responsibilities**:_ - Perform general clerical duties to support office operations - Assist with calendar management and scheduling appointments - Handle incoming calls and direct them to the appropriate personnel - Maintain office organization and cleanliness - Assist with data entry tasks and document filing - Support staff with...
-
Catering & Office Assistant
1 month ago
Phoenix, United States Conceptually Social Full timeSummary: Job Duties: - assist in the onboarding process for all new employees with proper documentation, provide employee handbook and go over company mission statement - Manage employees files on People Matter - correctly document and account for changes in roles and direct management - Tax documentation - Non-Competes - Annual Review Sheets - Corrective...
-
Catering & Office Assistant
2 weeks ago
Phoenix, United States Conceptually Social Full timeDescription:Summary:Conceptually Social is seeking an organized and efficient part time Office Administrator. This role is responsible for supporting leadership for optimal productivity. They will also be the first point of contact for new employees joining the team and as such will be setting the stage for the culture of the company. The ideal candidate...