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Accounts Payable/Payroll Specialist

5 months ago

Walton, United States White-Wilson Medical Center,P.A. Full time
Job DescriptionJob Description

Position Summary: The Payroll/Accounts Payable Specialist is responsible for processing WWMC’s bi-weekly and monthly payroll submissions and is also responsible for handling the Accounts Payable function.


Essential Payroll Responsibilities:

· Enter, maintain, and/or process vendor invoices and checks requests by coding and entering the data into the AP system.

· Distribute the invoices for signatures/approvals from the department supervisors or managers.

· Review aging reports to determine payment obligations and perform weekly check runs to ensure payments are processed in a timely manner.

· Reconcile monthly corporate visa statements.

· Maintain vendor W-9 files and issue annual 1099’s to vendors.

· Research and reconcile vendor statements to resolve any discrepancies.

· Calculate and accrue sales tax on invoices.

· Perform other related duties as assigned.

· Attend department meetings and clinic required meetings.

· Maintain strict confidentiality.

Education and Experience:

· High School Diploma or GED required. Business or Accounting degree preferred.

· Must be proficient with Microsoft Excel.

· 2+years in experience in payroll processing.

· Previous experience using ADP Workforce Now preferred.

· 2+years in experience in full-cycle accounts payable.

Required Skills/Abilities:

· Excellent verbal and written communication skills.

· Excellent interpersonal, negotiation, and conflict resolution skills.

· Excellent time management skills with a proven ability to meet deadlines.

· Strong analytical and problem-solving skills.

· attention to detail and accuracy.

· Ability to act with integrity, professionalism, and confidentiality.

· Proficient with Microsoft Office Suite or related software.


Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The person in this position frequently communicates with associates, physicians, and patients and must have the ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations. Strong verbal and written communication skills required. This position requires the ability to observe details at close range (within a few feet of the observer). The person in this position must be able to remain in a stationary position for more than 50% of the time, standing or sitting. Must be able to position to maintain supply closet and employee files. Constantly operates a computer and other office productivity machinery, such as a desk phone, calculator, copy machine and computer printer.

Frequently moves boxes and equipment weighing 40 pounds (lbs.) to locations inside and outside of office/clinic setting. Repetitive motion of upper body required for extended amounts of time. Ability to exercise good judgment and positively influence and lead others, including handling confrontations with poise and efficiency.

Position Type/Expected Hours of Work:

This is a full-time position in an administrative healthcare office setting. Days and hours of work are Monday-Friday 8am-5pm. The number of hours each week may vary to meet the responsibilities assigned to the position.


Travel:

This position does not require travel.


Work Environment:

This position requires regular and reliable on-site attendance. Environmentally controlled medical environment. Fast paced environment with occasional high pressure or emergent situations.


Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.