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Office Manager--Sr. Level--Construction
3 months ago
Stacy and Witbeck Inc. is looking for a Sr. Level Office Manager who has significant construction experience working on a variety of public works projects. Those that are determined and motivated by challenges, that are inspired to learn new things, and that have an ownership mentality will THRIVE with our company. We have a client-centered approach, and it is visible through every department of our organization. We build cool stuff; we treat each other well, and we develop and grow our people.
What we have to offer:
- Award-winning contractor with a dynamic business model and an excellent reputation.
- We are a 100% employee-owned company with a competitive ESOP structure.
- Company pays 100% of employee premiums for health insurance; employee pays up to $15 per week for family premiums.
- HSA and FSA plans that will allow you to divert pre-tax money.
- Life insurance provided by the company at 2.5 times your yearly salary.
- Dependent Daycare (including housekeeper, nannies, and preschool) expenses that can be tax sheltered through your FSA.
- An EAP that gives you access to legal services such as will, identity theft and more.
- Loan refinancing for buying a home, covering personal debt, or paying off student loans.
- An amazing employee training and continued education system.
- Nationwide opportunities
- Generous company contributions to 401k
Working as an employee-owner allows this position to see the direct financial impact of their contributions. Our employee owners have a stake in the company and our Employee Stock Ownership Plan puts money directly back into the pockets of the people who build our company with their effort and dedication.
POSITION SUMMARY:
Be an instrumental part of project teams building heavy civil, transit, and transportation construction projects ranging from $1 million to $1 billion+. Our Office Managers are clear communicators that can coordinate manage multiple payroll, invoicing, and labor compliance documents, while handling the shifting needs of an office.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The essential functions include, but are not limited to the following:
- Leading and/or working as part of a Team in a coordinated effort.
- Operating under tight deadlines with precision, speed, and reliability.
- Able to continually adjust priorities to best serve the projects.
- Flexibility and adaptability; multi-project capacity.
- Bluebeam or Adobe PDF editing software
- HCSS or similar (HeavyJob)
MINIMUM QUALIFICATIONS:
(Knowledge, Skills & Abilities)
- Proven capacity and desire to work with a high volume of tasks.
- 10+ years of construction specific administrative experience with evidenced leadership ability.
- Excel will be frequently used and strong skills with Excel are required.
- Proficiency in Office Suite is required.
- Payroll experience required with Union Payroll experience required.
- Accounts Payable experience required.
- Experience with Viewpoint and Vista are required.
- Exposure to Heavy Civil, Transit, and Transportation projects with public works agencies in Southern California.
- 20% travel capability required between projects within drivable proximity.
- A Driver’s License is required.
PHYSICAL DEMANDS & WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.
NOTE:
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.
**At this time, no candidates presented through external staffing/recruiting agencies will be considered. Any resumes submitted to Stacy and Witbeck Inc. (SWI) will be considered the sole property of Stacy and Witbeck. In the absence of a signed Recruitment Fee Agreement, SWI will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, SWI explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Stacy and Witbeck, Inc..
