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Legal Administrative Assistant
3 months ago
Please send resume should you be interested in the following Legal Administrative Assistant position located in Tampa, FL. This is a full-time, permanent position with a salary dependent on experience plus OT and awesome benefits. Please pass along to your colleagues if youre not interested as we do pay referral fees.
Location: Tampa, FL
Salary: $55K-$75K
Hybrid: NO100% on-site
Bachelor's degree required: NO
Work week hours: 40
Ideal candidates will have a minimum of five years transactional experience.
JOBSUMMARY
The Legal Administrative Assistant is responsible for providing daily administrative needs supporting the attorneys in corporate and transactional work.
ESSENTIALFUNCTIONS
Thepositionsessentialfunctionsincludebutarenotlimitedtothefollowing:
- Drafting, review and execute documents related to mergers, acquisitions, business dissolutions.
- Writes, proofreads, sends, files, and manages correspondence, memos, pleadings, contracts, forms, indices, and other related documents.
- Receives, reads, and routes incoming mail.
- Transcribes dictation.
- Answers telephone and routine questions. Routes calls as needed to appropriate members within the organization.
- Manages appointments and maintains updated contacts.
- Calendars all relevant deadlines.
Other Responsibilities:
- Prepare attorney confirmation letters upon request by clients.
- Respond to client requests.
- Assist with due diligence in mergers and acquisitions.
- Prepare, search, review and file Uniform Commercial Code filings.
- Order and review certificates of good standing for business entities.
- Prepare stock certificates for business entities.
- Obtain federal employer ID numbers from the Internal Revenue Service for business entities and pension plans.
- Prepare annual resolutions for business entities.
- Prepare and file documents to amend formation and qualification documents in various states for business entities.
- Closing transcripts from transactions.
- Prepare and maintain entity minute books.
- Business entity research on various state agency websites.
- Prepare and file annual reports for business entities with state agencies.
- Assist with charitable registrations.
- Assist with preparation and filing of franchise registrations.
- Order certified copies of formation documents from state agencies.
- Coordinate apostille process for documents from state agencies.
- Prepare and file statutory agent updates and resignations with Secretary of State offices.
- Performs other work-related duties as assigned and appropriate for specific area(s) of law as assigned.
- Attends staff meetings.
- Updates job knowledge by participating in ongoing educational opportunities, including but not limited to reading professional publications.
- Furthers organization goals by accepting ownership for accomplishing new and different requests as well as exploring opportunities to add value to job accomplishments.
Education, Experience and Skills Required:
- Legal Transactional experience: 5 years (Required).
- Reporting and research skills.
- Interpersonal skills to maintain strong client and co-worker relationships.
- Highly organized and has acute attention to detail.
- Types a minimum of 60 wpm.
- Basic knowledge of typical office equipment including multi-line phones, multi-function machines, cost recovery equipment, etc.
- Intermediate knowledge of computer software including Microsoft Word, Outlook, Excel, PowerPoint, and Nuance PDF.
- Minimum of high school diploma is required.
Physical Requirements:
- Standing and walking regularly, up to two hours per day.
- Sitting position, static for up to one-half hour at a time, up to six hours per day.
- Lifting and carrying up to 20 pounds occasionally.
- Bending and stooping regularly, up to one hour per day.