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Administrative Reception Specialist

2 months ago

Tampa, Florida, United States Choice Legal Full time

Position Overview:

Choice Legal is seeking a dedicated Receptionist to enhance our operational efficiency.

The Receptionist plays a crucial role in managing incoming communications and welcoming visitors to the organization. This position serves as the primary point of contact for all guests and staff, ensuring a professional and inviting atmosphere.

This role is based onsite and follows a standard weekday schedule.

Key Responsibilities:
  • Welcome and assist all visitors, directing them to the appropriate personnel.
  • Manage multiple phone lines with professionalism, screening calls and directing them as necessary.
  • Handle incoming correspondence, including faxes and mail, ensuring timely delivery to the right individuals.
  • Maintain office supplies inventory and coordinate orders as required.
  • Perform administrative tasks such as typing, filing, and proofreading.
  • Ensure the lobby area is clean and well-maintained, reporting any maintenance needs.
  • Support the efficient use of office resources and supplies.
  • Engage in training and educational activities as needed.
  • Complete additional tasks as assigned.
Qualifications:

Education and Experience:

  • High school diploma or equivalent is mandatory.
  • A minimum of one year of relevant experience is preferred.
  • Experience in a healthcare or legal office setting is advantageous.

Required Skills:

  • Proficient in operating general office equipment, including computers and telecommunication devices.
  • Familiarity with software applications such as Microsoft Word, Outlook, and Excel.
  • Typing proficiency of at least 40 words per minute.
  • Ability to maintain a high level of accuracy in work tasks.
  • Strong ability to follow directions and respond to management guidance.
  • Detail-oriented with a focus on quality improvement.
  • Excellent communication skills, with the ability to convey information clearly and listen effectively.
  • Capable of working independently and managing time efficiently.
  • Commitment to confidentiality and professionalism.
  • Ability to foster a positive team environment.
  • Skilled in maintaining focus in a busy work environment.
  • Ability to perform well under pressure and adapt to changing situations.

Choice Legal is a thriving company specializing in medical records retrieval, collaborating closely with legal professionals to secure necessary documentation.

We offer a dynamic work environment with competitive benefits, including health coverage, paid time off, and retirement plans.

Choice Legal is an Equal Opportunity Employer, committed to providing equal employment opportunities to all qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or any other status protected by law.

Equal Opportunity Employer - Minorities/Females/Disabled/Veterans