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Rentals Coordinator

3 months ago

Saint Louis, United States St. Louis Jewish Community Center Full time
Job DescriptionJob DescriptionDescription:

We offer outstanding benefits

  • $500 Signing Bonus
  • Offer competitive wages
  • Outstanding medical insurance, life and long-term disability insurance
  • Paid Time off
  • Free membership to our state of the art Fitness Centers
  • Hiring Staff of ALL Religious Backgrounds and Genders

About Us The St. Louis Jewish Community Center (the J) has been providing excellent health and cultural experiences for the entire community for over 140 years.


Summary:

The Rentals Coordinator is dedicated to fulfilling the Jewish Community Center’s (the J’s) mission of enriching lives, building community, promoting inclusivity, and creating meaningful Jewish experiences. The Rentals Coordinator proactively collaborates across departments to provide excellent customer service to our rental clients while balancing the internal needs of the J. The coordinator works directly with rental clients to reserve and ensure appropriate set up of rooms, sign contracts, invoice and receive payment and provides an excellent rental experience.


Responsibilities:

  • Oversees the room rentals and usage program.
  • Utilizes Salesforce room reservation software to maintain accurate information including creating contracts, reviewing reservations, ensuring accuracy of set up needs, analyzing schedule for conflicts, and receipt of payment, if applicable.
  • Utilizes UPace app, as needed/appropriate, to maintain accurate space availability.
  • Ensures the proper set up and breakdown of rooms for all outside rentals including scheduling temporary staff as needed. Directly assists as needed.
  • Ensures the completion of necessary layout drawings and provides them to Buildings and Grounds staff for set ups and break downs.
  • Arranges and ensures building security is available when necessary for outside rentals.
  • Keeps accurate records of rental activities including the maintenance of a master rental log and the tracking of events from initial contact to completion of event and ensuring payment is received.
  • Identifies new opportunities and makes sales calls to drive prospective facility rentals.
  • Follows up on all rentals to ensure customer satisfaction.
  • Provides timely reports to department director.
  • Partners with Finance to ensure billing and payments are correct and timely.
  • Monitors pricing relative to competition and assesses when changes are necessary.
  • In conjunction with Director, develops and adheres to budget and pricing structure.


Requirements:

Qualifications:

  • High School diploma/GED is required.
  • BA/BS degree in related field is desired.
  • Demonstrated strong presentation, creativity, planning, and administrative skills.
  • Minimum of 3 years of successful event planning and facility sales experience with a proven track record of performance.
  • Demonstrated proficiency in Microsoft Office Suite is required (Word, Excel, PowerPoint and Outlook).
  • Detail and deadline oriented with a high degree of accuracy.
  • Highly developed interpersonal and team building skills, including the ability to work cross functionally.
  • Strong organizational and time management skills.
  • Customer service oriented and attentive to details, demonstrated sound judgment and takes initiative.
  • Excellent written and verbal communications skills.
  • Sales and or marketing experience is a plus.
  • Flexible work schedule is required.

Physical Demands:

  • Must pass pre-employment physical and drug screening.
  • Work is performed while standing, sitting and/or walking.
  • Requires the ability to communicate effectively using speech, vision, and hearing with the ability to read and understand written material and instructions and write detailed repair reports.
  • Requires the use of hands for simple grasping and fine manipulations.
  • Requires bending, squatting, crawling, climbing, reaching.

For more information about the J, please see our website: www.jccstl.org.

The J is an Equal Opportunity Employer and participates in the Department of Homeland Security’s E-verify Program.