Senior Lease and Property Administrator
2 months ago
Join on the heart-warming journey with a team that is a top leader in the rehabilitation industry
Encompass Health is the leader in inpatient rehabilitation industry, you'll feel the Encompass Health difference as soon as you join. We collaborate and provide high-quality, compassionate, individualized care for our patients, allowing us time to get to know them and help them achieve their goals during their rehabilitation journey.
Position Purpose:
The Senior Lease & Property Administrator (SLPA) performs Lease Administration activities including accounts payable and accounts receivable functions related to Real Estate Leases, Internal Real Estate Leases, and 3rd Party Tenant Leases. In addition, the SLPA performs real estate transactions and other real estate matters for owned and leased properties.
Responsibilities & Tasks:
Accounts Payable:
- Processes rent invoices from landlords and verifies CPI increase calculations.
- Reviews operating expense pass thru charges billed by Landlords for appropriateness and compliance with lease.
- Prepares all new leases, renewals and related lease documents for scanning.
- Sets up lease and recurring rental charges in required databases.
- Maintains lease database regarding rents, critical dates and vendor data.
- Abstracts internal leases into required databases.
- Processes Estoppels and Subordination, Non-Disturbance and Attornment Agreements.
- Prepares and submits Certificate of Insurance requests.
- Reviews AP Rent Up.
- Notifies company Accountants of increases for internal leases.
- Responds to inquiries from Accounting, Operations, and Consultants regarding Lease Administration activities.
- Researches real estate accounting issues.
- Sets up 3rd party leases and related charges in required databases.
- Closes out 3rd Party Tenant records and accounts.
- Maintains lease database regarding changes in lease, contact and rental charge data.
- Tracks Security Deposits, Prepayments of Rent and TI allowance reimbursements in database.
- Maintains rental charges, including CPI increase calculations, and prepare monthly invoices for Tenants.
- Prepares all rental income received at Lockbox for posting.
- Manages delinquent rent collection - sends notices, documentation, referral to legal counsel.
- Researches real estate accounting issues and inquiries.
- Researches inquiries involving rental charges and income for Tenants, Operations, Real Estate, Accounting, and Consultants.
- Prepares all new leases, renewals and related lease documents for scanning.
- Reviews AR Rent Up.
- Performs real estate transactions and other real estate matters for owned and leased properties.
- Maintains real estate legal and economic standards on contract and lease terms and conditions.
- Manages and monitors activity on real estate projects.
- Manages real estate service providers on assigned projects.
- Negotiates transactions as required and monitors transactions for compliance.
- Plans and directs the use of external and internal resources to achieve company objectives.
- Organizes, plans, and manages time effectively to complete assignments.
- Prepares request for new vendors and vendor changes in PeopleSoft.
- Verifies vendor information.
- Purges/prepares vendor files.
- Mails rent checks to vendors and monthly statements to tenants
- This position must sit at our Home Office, located in Birmingham, AL
License or Certification:
- NONE
- Degree in Business Administration, Real Estate, or related area preferred.
- Three or more years' experience handling payables or receivables (preferably in corporate real estate, commercial real estate, or property management) and abstracting lease documents.
- One or more years' experience in corporate or commercial real estate leasing, sales, or property management.
- Proficiency in real estate database software applications.
We're confident you'll see the difference the moment you join our team. Working at Encompass Health means working with a growing national inpatient rehabilitation leader. We're proud of our career growth opportunities and how our team members work together for the greater good of our patients. We've been named one of the "World's Most Admired Companies" and a Fortune 100 Best Companies to Work For® Award, among others, which is pretty amazing.
Our benefits start day one
- Affordable medical, dental and vision plans for full-time and part-time employees and their families.
- Generous paid time off that accrues over time.
- Tuition reimbursement and continuing education opportunities.
- Company-matching 401(k) and employee stock purchase plans.
- Flexible spending and health savings accounts.
- A community of people who love what they do. Yes, we see that as a benefit.
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