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Legal Secretary with Commercial Real Estate Experience

1 month ago

Birmingham, United States PANGEATWO Full time

Legal Secretary with Commercial Real Estate Experience

$48K - $55K plus Bonus

Birmingham, AL

Our partner in Birmingham, AL is searching for a Legal Secretary with Commercial Real Estate Experience. In this role you will be responsible for daily lease compliance and administration functions for a portfolio of company-owned and third-party assets. This role requires daily interaction with and coordination of information flow between property managers, leasing agents, property accountants and property owners. This is a great position that will allow growth within the company If you are looking to grow your career in commercial real estate and have the skills required please apply today

Responsibilities:

  • Daily interaction with and coordination of information flow between property managers, leasing agents, property accountants and property owners.
  • Preparation of lease summaries, abstracts, commencement date agreements and similar documents.
  • Monitoring and coordination of landlord and tenant lease compliance.
  • Review leases and related documents.
  • Conducting lease research and interpretation relative to landlord inquiries, lender inquiries, tenant issues and billing, as needed.
  • Assist with resolution of tenant issues, including, but not limited to, audit and billing disputes, tenant A/R issues and tenant lease compliance failures, with property management, property accounting, legal and leasing teams, as requested.
  • Preparation and distribution of SNDAs and estoppel certificates.
  • Receipt, review, processing and resolution of tenant requests, notices, inquiries, and correspondence.
  • Preparation and transmittal of landlord notices, correspondence, inquiries.
  • Coordination and tracking of space delivery, tenant opening, rent commencement, measurement certification, space surrender and lease termination.
  • Coordination of tenant account set-up and modification in accounting and legal systems.
  • Status monitoring and reporting for all pending lease transactions.
  • Coordination and monitoring of tracking efforts relative to lease restrictions, occupancy status, co-tenancy compliance, kick-out status.
  • Assist in due diligence and other special projects, as assigned.
  • Prepare accurate and complete reports, monthly, quarterly, annually, and as otherwise requested.
  • Update and maintain lease files and tenant records.
  • Coordination of square footage information and certification with construction and accounting departments.
  • Reconciliation of square footages, postal addresses, suite and space information.
  • Enter tenant insurance requirements from leases into certificate monitoring software.
  • Monitor and track exclusives and prohibited uses set out in leases.


Requirements:

  • Prefer 2+ years experience in lease administration for a commercial real estate development company or 2+ years as a paralegal with real estate exposure
  • Strong service orientation ability to interface with all business groups
  • Detail oriented with strong organizational skills
  • Excellent written and oral communication skills
  • Ability to effectively handle multiple tasks simultaneously
  • Manage time effectively in order to accomplish goals
  • Exhibit high motivation and a willingness to do whatever it takes to get the job done
  • Proficient in Microsoft Word, Excel and Outlook


PangeaTwo’s goal is to ensure that each recruitment opportunity yields rewarding dividends for both candidates and clients. To survive in the employment world, we suggest you disengage your internal compass and allow us to lead you to unexplored opportunities in your career. Allowing our professional recruiters to be engaged in your career transition might actually be more beneficial and satisfying to you. PangeaTwo specializes in executive and support positions focused in Accounting, Administrative Support and Information Technology searches across the Southeast. Allow our recruiters the opportunity to speak with you about our current opportunities.

At our clients’ request, only individuals with required experience will be considered.

Please note - if you have recently submitted your resume to a PangeaTwo posting, your qualifications will be considered for other open opportunities.

Your resume will never be submitted to a client without your prior knowledge and consent to do so.