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Events & Donor Relations Coordinator

3 months ago

Lake Worth, United States Healthy Mothers Healthy Babies Full time
Job DescriptionJob Description

Job Summary:

This position requires a computer-savvy, detail oriented individual to assist with day-to-day operation of Healthy Mothers, Healthy Babies' fund development department. Working under the guidance of the Director of Advancement, and as an integral part of the Fund Development Team, this position plans and executes smaller meetings and events, and supports larger, more complex events designed to cultivate, recognize, educate and steward current and prospective donors. Additionally, this role will support the organization's donor stewardship processes, including letter writing, coordinating campaigns, and the creation and execution of monthly donor relations activities. Strong writing skills required. Local travel required.

Essential Functions and Responsibilities:

 Collaborate with Director of Advancement, Marketing Manager and Chief Executive Officer on meetings and events as determined by fundraising calendar and fundraising goals of the agency.

 Assist with day-to-day administrative duties of fund development department.

 Develop and manage timelines for various fundraising activities, with guidance of Director.

 Produce donor acknowledgements and update tracking/reporting activities.

 Working in tandem with Executive Assistant, keep donor database updated, while respecting the privacy and confidentiality of donor information.

 Coordinate in-kind donations and issuing of receipts.

 Develop collateral and coordinate special projects and smaller events as it relates to fundraising and/or program activities.

 Coordinate donor stewardship processes with guidance of Director.

 Work with Executive Assistant to produce social media posts through graphics and video, spotlighting events, donors and volunteers.

 Attend pertinent meetings, trainings and conferences related to the position and as deemed by Supervisor.


Knowledge, Skills and Abilities:

 Excellent interpersonal, relational, problem solving and communication skills; both verbal and written.

 Ability to manage multiple priorities and manage time effectively to meet established timelines for work completion.

 Ability to work independently and as part of a team.

 Ability to present in small groups.

 Ability to work traditional and non-traditional hours.

 Proficient knowledge of Microsoft Office Suite required.

 DonorPerfect or other donor database experience preferred.

Rev.8/2/23


Experience Required

 Minimum of 1 year of experience in fundraising, communications, marketing and/or media/public relations.


Educational Requirements

 Bachelor's Degree in communications, marketing or related field.


Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

 Ability to perform the above responsibilities.

 Reliable/consistent transportation. Must have a valid Florida driver's license, have an acceptable driving record and carry minimum auto insurance as required by state law.

 Ability to lift 20 pounds.


Healthy Mothers, Healthy Babies (HMHB) does not discriminate against employees or clients on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, pregnancy, age, disability, marital status, familial status, genetic information, veteran status, or any other characteristic protected by Federal and State law. A non-discrimination clause concerning employment opportunity is incorporated in the Employee Handbook. HMHB will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 as Amended (ADAAA).

Must have a valid Florida driver's license, have an acceptable driving record, carry minimum auto insurance as required by state law and provide own transportation.

This job description may not be all-inclusive and employees are expected to perform all other duties as assigned and directed by management. Job descriptions will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.



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