Facilities Manager

2 weeks ago

Madison, United States WS Development Full time
Job DescriptionJob Description

Overview

This role is for the Facilities Manager at the Hilldale Shopping Center. The Facilities Manager has overall responsibility for the successful operations of the property and onsite coordination, assistance, and general oversight for various phases of construction projects occurring onsite. The ideal candidate will be both a strategic leader and a detail-oriented executor. We work in an entrepreneurial environment, so the candidate must possess the ability to pivot and evolve, and to make decisions in a rapidly moving environment. An orientation toward customer service is also paramount as we work to serve our customers, our tenants, and our communities. The day-to-day work of the Facilities Manager is highly cross-functional in nature with particular coordination with the General Manager onsite and Tenant Coordinator at Corporate.

Key position accountabilities

  • Managing day to day operations of the property, including but not limited to disruptive construction work (both LL and T), deliveries, snow removal, landscaping, trash removal, contracted cleaning services, contracted security services, physical plant and systems.
  • Plan, organize, and monitor the scheduling, completion, and documentation of Preventative and Corrective Maintenance for both Tenant and base building related equipment. Ensure that all maintenance records are kept up-to-date and maintained as required
  • Build relationships with key local partners/officials such as Building Department, Fire Safety, Board of Health, Police Department, DOT, and Emergency Services.
  • Establish good relationships with + support tenants
  • Work alongside onsite management team members, tenants, and Tenant Construction to create a healthy “onboarding” experience for new tenants getting to know the area and for local tenants getting to know WS.
  • Partner with internal construction + development teams to build and maintain the property, including identifying improvement opportunities in an effort to always make our center(s) best in class
  • In partnership with the GM, build & manage the property’s Common Area Maintenance (“CAM”) budget and critically evaluate financial trade-offs. Select great + knowledgeable vendors and negotiate the best deals
  • Responsible for partnering in the oversight of the construction process related to tenant build outs and building development on property.
  • Plan review, specifically related to constructability with an eye on items that will be a maintenance concerns post-construction. Both LL and T plans should be reviewed with an eye towards what could impact aesthetically, such as sidewalk and/or sidewalk modifications.
  • Prepare reports after any site visit for distribution to the construction team to highlight progress, concerns, and onsite conversations, with pictures included.
  • Overseeing day to day construction activities as a partner to the Construction team, including daily check-ins with contractors, attending weekly Owner, Architect and Contractor (“OAC”) meetings, schedule monitoring, ensuring specifications and GC Rules & Regulations are being strictly followed (both Landlord and Tenant), and coordination of all aspects that impact the property, specifically other tenants. Coordinate and oversee tenant upgrades throughout term of the Lease on behalf of corporate team, which may include but not be limited to the replacement of HVAC equipment, storefront repairs or minor modifications/renovations of the space.
  • Partner with insurance companies + lenders on property related items
  • Manage vendors including contracts, insurance requirements, and day to day optimization of staffing and staff performance
  • Oversee large expense projects on property from RFP to completion
  • Understand role is public-facing and requires nurturing of key relationships with the entire community
  • Perform assessments to assist in the development of long-range capital plans and budget
  • Stay abreast of lease terms for both new and existing tenants to understand maintenance obligations and the effects those obligations have on the day to day operations of the center.
  • Serve as a member of the Manager on Duty (“MOD”) rotation (1 weekend day per month)

Requirements

  • Enthusiasm, entrepreneurial initiative, and a strong work ethic
  • Strong organizational skills
  • Clear, concise communication skills
  • Desire to work hard & with a strong sense of urgency
  • A team player
  • Can-do, optimistic attitude
  • Orientation toward innovation and trying new things
  • Consistent focus on optimization and improvement (both self-improvement and the work)
  • High ethical standards and integrity
  • Proficiency in computer skills, including Microsoft Office, Word, Excel and Outlook
  • General proficiency in reading construction drawings. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
  • General knowledge of construction means and methods
  • Ability to identify deficient work by general contractors and provide resolution.
  • Desire to adapt to and embrace new technology
  • Ability to handle multiple projects simultaneously +ability to prioritize tasks
  • Comfort with ambiguity and adaptability to change
  • Occasional out-of-state travel is required
  • Curiosity – comfortable asking questions, seeking answers from colleagues.
  • Customer Service Oriented
  • Ability to manage adversity

Education and experience

  • College degree required
  • Experience in property management, construction, or store management preferred
  • Experience working in a fast-paced, rapidly evolving workplace

About WS Development

Massachusetts-based WS Development is a mixed-use developer with a singular mission: creating places people want to be. With an approach that values art, science, innovation and, above all else, people, WS strives to engage each community it serves with best-in-class experiences, designed with our customers, tenants and partners in mind. Established in 1990, WS is one of few vertically-integrated real estate companies that conceptualizes, owns, operates and leases more than 100 properties that range from cutting-edge urban spaces to lifestyle and community centers. With over 22 million square feet of existing space and an additional nine million square feet under development, it is one of the largest privately-owned development firms in the country.

WS is where great ideas and great people come together to design, build, and operate some of the best loved real estate projects in the country. We live at the intersection of entrepreneurship and establishment. We have the infrastructure of decades supporting a culture of free-thinking excellence.

We expect every WS employee to feel welcomed and valued irrespective of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, marital status, parental status, cultural background, and life experiences. Or for any other reason.

  • Facilities Planning Manager

    1 month ago

    Madison, United States University of Wisconsin–Madison Full time

    **Job Summary**: The College of Letters & Science (L&S) is the heart of UW-Madison and home to a tremendous breadth and depth of departments and degree-granting programs in the humanities, natural, physical, biological, and social sciences, and the computing, data and information sciences. L&S is recruiting this critical role to provide key project...

  • Director Facilities Management

    3 days ago

    Madison, United States University of Wisconsin–Madison Full time

    **Job Summary**: Under the general direction of the Assistant Vice Chancellor for Physical Plant, the Director of Physical Plant Facilities Management is responsible for leadership in facilities staff operations, unit budget and financial statement review, unit expenditures review, contracts and vendor relations, staff success, strategic planning, effective...

  • Facilities Manager

    17 hours ago

    Madison, United States WS Development Full time

    Job DescriptionJob DescriptionOverview This role is for the Facilities Manager at the Hilldale Shopping Center. The Facilities Manager has overall responsibility for the successful operations of the property and onsite coordination, assistance, and general oversight for various phases of construction projects occurring onsite. The ideal candidate will be...

  • Project Manager

    2 weeks ago

    Madison, United States Thysse Printing Service, Inc. Full time

    Description Thysse (tie • see) is a third-generation, family-owned commercial printer and brand experience provider. Our state-of-the-art facility is located in Oregon, WI, 15 minutes south of Madison. Team Thysse is composed of over 100 individuals who help deliver exceptional service and project outcomes to some of the most valuable brands in the nation....

  • VP of Capital Projects and Facilities Management

    2 months ago

    Madison, United States Oakwood Village Univ Woods Homes, Inc. Full time

    Job DescriptionJob DescriptionPOSITION OVERVIEWUnder the general direction of the President & CEO, the Vice President of Capital Projects & Facilities Management is accountable for all facets of capital project management, including coordination of planning, design, construction, and activation phases to ensure capital projects achieve expectations and...

  • Assistant Facilities Director

    1 week ago

    Madison, United States State of Wisconsin Full time

    **Introduction**: Join an organization that strives to exceed customer expectations by delivering efficient, high-quality state government services. The Department of Administration (DOA) provides direct services to state agency customers and designs and leads initiatives to make government more innovative and cost-effective. Working at DOA offers you the...

  • Regional Facility Director

    4 weeks ago

    Madison, United States Michaels Communities Full time

    1. Assist Regional Property Managers, Community Managers and Superintendents in completing capital projects .. Work closely with Regional Vice Presidents and Regional Property Managers to develop plans for annual capital improvement projects as they Director, Property Manager, Facility, Regional, Monitoring, Accounts Payable, Property Management, Business...

  • Regional Facility Director

    1 month ago

    Madison, United States The Michaels Organization Full time

    Overview: **Our business is real estate, but our organization is so much more than bricks and mortar, beautiful buildings and well-managed properties. Our business is about people who need a place to call home and the people of Michaels who make it all happen.** The Regional Director of Facilities is responsible for maintaining all properties owned and...

  • Regional Facility Director

    5 days ago

    Madison, United States The Michaels Organization Full time

    Overview Our business is real estate, but our organization is so much more than bricks and mortar, beautiful buildings and well-managed properties. Our business is about people who need a place to call home and the people of Michaels who make it all happen. The Regional Director of Facilities is responsible for maintaining all properties owned and managed...

  • Facilities Maintenance Technician II

    5 days ago

    Madison, United States Tyonek Native Corporation Full time

    Job DescriptionJob DescriptionGeneral DescriptionPerforms skilled maintenance, repair, adjustment, and minor construction in the trades to ensure facilities are maintained to meet Tyonek standards. Assists Facility Manager in planning and executing facility maintenance and repair projects. Duties may fall into a variety of trades including carpentry,...

  • Facilities Coordinator I

    3 days ago

    Madison, United States TechDigital Corporation Full time

    Description/Comment: Position Summary Supports and coordinates all administration functions within the Facilities group to ensure that equipment is enrolled, maintained, and calibrated properly on schedule and per SOP's. Assists with coordination and planning of corrective work orders and preventative maintenance activities. Additionally, creates and...

  • Facilities Services Technician

    4 weeks ago

    Madison, United States Oakwood Village Univ Woods Homes, Inc. Full time

    Job DescriptionJob DescriptionBASIC FUNCTIONAM Shift Monday-Friday, 8:00AM - 4:30PMThe Facilities Services Technician position is responsible performing routine building maintenance tasks. Includes but not limited to tasks in the areas of building and equipment repairs, painting, carpentry; electrical; heating, ventilation, air conditioning, and plumbing....

  • Facilities Coordinator

    4 days ago

    Madison, United States The Fiore Companies Full time

    **GENERAL PURPOSE OF THE JOB**: Maintain all properties in a class A manner and provide exemplary customer service to tenants in those properties. Properties are all in Madison, WI. **ESSENTIAL DUTIES AND RESPONSIBILITIES**: Essential duties include those detailed below. Other duties and projects may be assigned. - Oversee daily facilities maintenance...

  • Madison, WI

    4 days ago

    Madison, United States Clean Laundry Full time

    Job DescriptionJob DescriptionAre you looking for a part-time opportunity and chance to get your foot in the door with a great company? This role could be just what you need! Join us at Clean Laundry where you can contribute directly to customer experience and always have room to grow.The Facilities Administrator will provide critical support to the vision...

  • Commercial Property Manager

    1 month ago

    Madison, United States Oakbrook Corporation Full time

    **JOB SUMMARY** The Commercial Property Manager is responsible for the direct management of a commercial portfolio while providing leadership to a team of commercial maintenance technicians. The Senior Facilities Manager/Commercial Property Manager will support the coordination, implementation, and evaluation of daily facilities activities. **WHAT'S IN IT...

  • Commercial Property Manager

    1 week ago

    Madison, United States Oakbrook Corporation Full time

    Exciting Opportunity: Join Oakbrook Corporation as a Commercial Property/Facilities Manager! As a problem solver and collaborative professional, you'll oversee a portfolio of commercial properties, ensuring they operate efficiently and effectively. If you thrive in a dynamic environment where your integrity and customer-focused mindset can shine, this...

  • Commercial Property Manager

    1 day ago

    Madison, United States Oakbrook Corporation Full time

    Exciting Opportunity: Join Oakbrook Corporation as a Commercial Property/Facilities Manager! As a problem solver and collaborative professional, you'll oversee a portfolio of commercial properties, ensuring they operate efficiently and effectively. If you thrive in a dynamic environment where your integrity and customer-focused mindset can shine, this...

  • Commercial Property Manager

    2 weeks ago

    Madison, United States Oakbrook Corporation Full time

    Job DescriptionJob DescriptionExciting Opportunity: Join Oakbrook Corporation as a Commercial Property/Facilities Manager! As a problem solver and collaborative professional, you'll oversee a portfolio of commercial properties, ensuring they operate efficiently and effectively. If you thrive in a dynamic environment where your integrity and...

  • Traveling Corporate Support Manager

    4 weeks ago

    Madison, United States Consolidated Management Company Full time

    Traveling Corporate Support Manager - Consolidated Management Consolidated Management Company is a contract food service company whose business line is in Higher Education, Business and Industry Cafeterias and County Correctional Facilities. Consolid Support Manager, Management, Travel, Corporate, Support, Manager, Restaurant

  • Human Resources Manager

    4 days ago

    Madison, United States Bard Manufacturing Full time

    Job Description Bard Manufacturing Company, Inc. currently has an opening for a Human Resources Manager at our facility located in Madison, GA. For 110 years, Bard Manufacturing Company has been a family owned and operated company, leading the HVAC industry in the modular, classroom, equipment shelter, and other light commercial markets. With production...