Project Administrator II

6 days ago

Fort Myers, United States Timberline Construction Group LLC Full time
Job DescriptionJob Description

Job Summary: Assist with project planning and maintaining relevant project assignments. The Project Administrative Assistant will work on multiple projects simultaneously under deadlines and work with Project Managers and Superintendents. This position will assist Project Managers with sourcing for, maintaining and communicating all aspects of the project plan.


Primary Responsibilities

  • Performs a variety of administrative tasks for pre-construction and construction managers.
  • Interface with the building department, department of health, planning and zoning including building permits and zoning actions.
  • Assist the pre-construction/construction Managers with processing permits when needed.
  • Assist pre-construction / construction Managers with entering data and uploading data to database.
  • Responsible for incoming mail, plans, specifications, and handling routine correspondence.
  • Prepares correspondence and/or outgoing documents.
  • Prepares and maintains files on all appropriate data.
  • Answers telephone inquiries regarding permitting, construction and informs client of the status of their project.
  • Assist with reports to clients and corporate offices.
  • Prepare and maintain files on all appropriate databases.

Personal and Organizational Development

  • Maintains a cordial and effective relationship with clients, co-workers, carriers, vendors, and other business contacts.
  • Interacts with others effectively by utilizing good communications skills, cooperating purposefully, and providing information and guidance, as needed, to achieve the business goals of the company.
  • Identifies training needs with assistance from managers. Develops a personal improvement plan and takes responsibility for learning and improving administrative skills regularly.

Knowledge, Skills, and Abilities

  • Proficiency in MS Office and Outlook
  • Excellent verbal and written communication skills.
  • Outstanding organizational and time management skills.
  • Ability to handle and prioritize multiple projects with strong attention to detail.

Working Conditions

  • High-pressured, fast-paced environment with significant amounts of change and since of urgency from day-to-day operations. A large number of multiple steps in complex system performed with accuracy and speed is essential to the successful completion of tasks.
  • This job description is intended to describe the level of work required by the person performing the work. The principal duties outlined are the essential responsibilities and duties. Other duties may be assigned as needs arise.

Education and Experience

  • Bachelor's degree in related field of study or equivalent preferred but not required.
  • 1 - 2 years' experience in construction preferred, but not required.


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