Front Office Representative

4 weeks ago


Los Angeles, United States TMZ Events Full time
Job DescriptionJob DescriptionDescriptionDescription: As a Front Office Representative at TMZ Events, you will be the welcoming face and voice of our organization. You will handle the day-to-day front office operations, ensuring a smooth and professional experience for all visitors and clients. Your role is vital in maintaining our company’s image and providing exceptional customer service. 
Key Responsibilities
Responsibilities:

  • Greet and welcome visitors and clients with a friendly and professional demeanor.
  • Answer and direct incoming phone calls, providing information or directing inquiries to the appropriate person.
  • Manage the front desk area, ensuring it is tidy and presentable at all times.
  • Handle incoming and outgoing mail, packages, and deliveries.
  • Assist with scheduling appointments and managing calendars for staff members.
  • Maintain accurate records of visitor logs and manage security protocols.
  • Provide general administrative support, including data entry, filing, and maintaining office supplies.
  • Collaborate with other departments to ensure smooth operations and support event preparations.

Skills, Knowledge and Expertise
Qualifications:

  • High school diploma or equivalent; additional qualifications in office administration are a plus.
  • Previous experience as a Front Office Representative, Receptionist, or in a similar role is preferred.
  • Excellent communication and interpersonal skills.
  • Strong organizational and multitasking abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Ability to maintain a professional appearance and demeanor at all times.
  • Strong attention to detail and problem-solving skills.

Benefits
Benefits:

  • Competitive salary with opportunities for career growth.
  • Weekends off to enjoy personal time and recharge.
  • Health insurance benefits, including medical, dental, and vision coverage.
  • Opportunities for ongoing training and professional development.
  • A supportive and collaborative work environment in the heart of Los Angeles.


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