Operations Gift Administrator

2 weeks ago

Jeffersonville, United States Board of National Missions of Untd Presbyterian Ch Full time
Job DescriptionJob DescriptionDescription:

Position Summary

This position is responsible for all aspects of processing products assigned as it relates to the Presbyterian Foundation and New Covenant Trust Company.


Scope & Breadth of Position

This position reports to the Fund Services Operations Manager. This position has no reporting staff.


Accountabilities

· Administration of all gift related tasks and processing incoming funds for the Foundation and NCTC.

· Responsible for Income processing of Outside Trust accounts.

· Responsible for processing Permanent Fund gift additions, COTE, Ministry Partnership Funds (MPF), and Received and Paid Out (RPO) gifts; includes the entry of gift data in various systems.

· Responsible for processing online gifts utilizing Vanco Payment Solutions and Blackbaud Merchant Services.

· Responsible for processing returns of online gifts.

· Responsible for adjustments to remittances related to MPF gift returns.

· Process Oil & Gas income receipts.

· Maintain Quality Control for Gift Processing.

· Seeks opportunities to improve processes and systems to make Gift processing more efficient.

· Provides necessary data to department and unit managers by fulfilling reporting needs.

· Maintain the accuracy of transactions within the trust accounting system.

· Provides back up for Operations Administrator including remittances, statement processing, ILP requests and reporting, sweep, and other required tasks, as necessary.

· Special projects as assigned.


Relationships

Strong customer service and communication skills are essential. Must be a team player and possess the

ability to work closely with other members of the Organization.

Requirements:

Experience and Job-Related Requirements

· High school diploma or equivalent. Degree preferred.

· Strong interpersonal, organizational and time management skills.

· Flexibility to handle multiple tasks and meet established deadlines with minimal supervision.

· Strong mathematical aptitude and proficiency in logical reasoning skills.

· Discipline to pay strict attention to detail.

· Ability to perform well under pressure.

· Ability to organize and prioritize multiple tasks to meet deadlines.

· Proficient in usage of Microsoft applications (Excel, Word, etc.).

· Excellent research and problem-solving abilities.

· Ability to work in a team environment.

· Accountable, dependable, and self-motivated.

· Relationship Management a plus.


Physical Requirements

· Ability to communicate orally with management and co-workers, both individually and in a group/team. Regular use of the telephone and e-mail for communication is essential.

· Sitting for extended periods is common. Hearing and vision within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.

· No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required. Good manual dexterity for the use of common office equipment such as computer terminals, calculator, telephone, copiers, and FAX machines.

· Good reasoning ability is required to solve a wide range of business problems. Able to apply statistical and mathematical calculations required. Able to understand and utilize financial reports and legal documents to conduct business.


Work Environment

· The job is performed indoors, in a traditional office setting. Activities include extended periods of sitting and extensive work at computer monitors and on the phone.

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