C-Level Executive Assistant, bilingual Korean

3 weeks ago

Beverly Hills, United States cesna Full time
Job DescriptionJob Description[Position]
C-Level Executive Assistant, bilingual Korean

[Job Summary]
The C-Level Executive Assistant will play a pivotal role in providing high-level administrative support to our executive leadership team in a dynamic fintech environment. This position requires a proactive and detail-oriented professional capable of managing complex schedules, coordinating executive communications, and handling confidential information with discretion. The successful candidate will be a strategic partner to the executives, ensuring their time is optimized and priorities are well-managed. This role involves anticipating needs, problem-solving, and demonstrating a high level of professionalism.

[Job Description]
As an Executive Assistant you will be responsible for the following:
  • Manage and maintain the executives' complex calendars, scheduling meetings, appointments, and travel arrangements.
  • Manage office and time in a fast-paced environment and anticipate critical events/Executive needs (Schedule meetings/appointments and manage calendar and travel itineraries)
  • Manage Schedule by planning internal and external meetings, conferences, arrange corporate events.
  • Act as the primary point of contact between the executives and internal/external stakeholders.
  • Prepare and organize materials for meetings, ensuring executives are well-prepared and briefed.
  • Interacting with client and potential clients as well as other artists and high-level visitors, in person by telephone or email.
  • Regular meetings prep and coordinating including food ordering, document prep and organization as directed, occasional meeting coverage and note taking.
  • Prepare submission of expense claims in a timely manner
  • Manage ad hoc projects as needed.
  • Build decs, reports and assisting marketing scheduling.
  • Assist in special projects and initiatives, demonstrating flexibility and adaptability.

[Qualifications]
  • Proven experience as an Executive Assistant supporting C-level executives in a fast-paced environment, preferably within the fintech sector. (Proven experience as an Executive Assistant supporting C-level executives in a dynamic environment, preferably within the fintech sector.)
  • Excellent organizational and multitasking skills with a keen attention to detail.(Strong organizational and multitasking skills with a meticulous attention to detail)
  • Strong written and verbal communication skills.
  • Proficient in the use of Microsoft Office Suite and other relevant tools.
  • Ability to handle sensitive information and maintain a high level of confidentiality.
  • Exceptional interpersonal skills and the ability to build positive relationships at all levels.
  • Bachelor's degree or equivalent experience preferred.
  • Fluency in Korean is preferred.
  • Knowledge of the fintech industry and its dynamics.
  • Project management skills.
  • Experience with budget management.
  • Experience working in the music-related industry and have worked with music artists.

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