Human Resources Assistant

1 month ago

Salt Lake City, United States Quality Distribution LLC Full time
Job DescriptionJob Description

Quality Distribution, Inc., a leading Utah based Third Party Warehouse and Distribution Company located just 2 miles West of the Salt Lake International Airport, has an immediate opening for a full time Human Resources Assistant that speaks and writes English and Spanish.

Quality offers an excellent benefits package, including medical, dental, vision, life, AD&D insurance, EAP, and a company-matched 401K along with a strong client and employee-focused culture. Our schedule is Monday-Friday 8am – 4:30pm. We enjoy and are proud of what we do… we also take weekends and holidays off and value time with our families and friends.

We love to see team members advance within the organization as they develop their knowledge and skills. If you live our Core Values of Putting People First, Taking Ownership of Every Situation, and Doing the Right Thing Every Time, we look forward to hearing from you

Job Summary:

The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organization’s human resource department.

Supervisory Responsibilities:
  • None
Duties/Responsibilities:
  • Maintains accurate and up-to-date human resource files, records, and documentation.
  • Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
  • Maintains the integrity and confidentiality of human resource files and records.
  • Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
  • Provides clerical support to the HR department.
  • Assists with payroll functions including processing, answering employee questions, fixing processing errors using ADP.
  • Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
  • Conducts or assists with new hire orientation.
  • Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
  • Assists in recruiting and staffing with duties such as screening resumes and scheduling interviews.
  • Utilizes ADP, LinkedIn, Facebook, Indeed, and other online resources to post job openings and attract qualified applicants.
  • Maintain, highlight, and update Quality’s social media accounts to promote the Quality brand.
  • Performs other duties as assigned.
Required Skills/Abilities:
  • Must be able to communicate in English and Spanish verbally and in writing on a professional level as many of our employees speak Spanish as their first language.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
  • Excellent organizational skills and attention to detail.
  • Proficient with Microsoft Office Suite or related software.
  • Proficient with or the ability to quickly learn payroll management, human resource information system (ADP), and similar computer applications.
  • Expertise in utilizing social media for company communications, including job openings.

Education and Experience:
  • Spanish required, speak and write.
  • Associate degree in related field preferred.
  • Prior related office experience preferred.

Physical Requirements:
  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.

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