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Administrative Assistant

2 months ago

Bloomfield, United States Mai Placement Full time
Job DescriptionJob Description

Administrative Assistant to the Director of Technology and Development

Location: Bloomfield, NJ (In-Person)

60-80k

Position Overview:

We are seeking a highly motivated and organized Administrative Assistant to support the Director of Technology and Development. The ideal candidate will be a proactive, detail-oriented individual with a strong sense of ownership over tasks and projects. This role involves managing communications, organizing events, and presenting information to teams and leadership.

Key Responsibilities:

  • Email Management: Handle and prioritize the Director's email correspondence, ensuring timely responses and follow-ups.
  • Event Organization: Plan and coordinate internal events, meetings, and presentations, including logistics, scheduling, and communication with attendees.
  • Public Relations: Facilitate internal public relations efforts, including drafting and presenting PowerPoint presentations to teams and leadership.
  • Task Ownership: Take ownership of assigned tasks and projects, ensuring they are completed accurately and on time.
  • Communication Support: Serve as a liaison between the Director and other departments, stakeholders, and external partners.
  • Documentation: Prepare, review, and manage various documents, reports, and presentations for the Director.
  • Scheduling: Manage the Director's calendar, schedule meetings, and coordinate appointments.
  • Administrative Support: Provide general administrative support including file management, data entry, and office management tasks.

Experience:

  • Previous experience in an administrative support role preferred, but no specific development experience required.

Skills:

  • Strong organizational and multitasking abilities.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Ability to manage multiple priorities and work independently.

Attributes:

  • Takes ownership of tasks and projects.
  • Able to follow directions and complete assignments effectively.
  • Strong attention to detail and problem-solving skills.

Email Resume: joel@maiplacement.com

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