Accounting Clerk
3 weeks ago
Hotel Equities, a multi-award-winning hotel development and hospitality management company, is currently searching for a remarkable Accounting Clerk (Accounts Payable) for the Hotel Paso Del Norte in El Paso, TX.
Job Purpose:
Verify, obtain approvals and pay all invoices from vendors and associates in a timely, accurate manner in accordance with accounting policies and procedures. Bill and collect all revenue owed to the hotel in an accurate, timely manner in accordance with accounting policies and procedures.
- Verify that purchasing procedures are followed, i.e., purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid. Maintain an accurate, up-to-date Purchase Order Log.
- Route invoices with Purchase Order attached to Department Heads and Executive Committee members for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis.
- Process all approved invoices for payment -- ensure all appropriate signatures and back-up attached.
- Pay all hotel invoices in a timely manner - ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken.
- Handle all vendor inquiries and reconcile vendor statements.
- Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner.
- Interface checks and submit a log of all manual checks to the Hotel Manager.
- Sort and verify accuracy of Night Audit work (primarily receivables aspect), including reconciliation of banquet check extensions, coding of banquets at cost, review and route sales and promotion checks with back-up. Record department administration phone calls and inform Hotel Manager of any potential concern.
- Reconcile and bill all city ledger accounts. Perform follow-up billing and credit collection documentation and inform Director of Finance of any potential non-collectable accounts.
- Reconcile credit card back-up to General Cashier Summary and inform Director of Finance of any discrepancies. Bill out credit cards (AMEX, DINERS, etc.). Maintain accurate and legible logs for all credit cards.
- Set up new accounts in accordance with established credit policy.
- Assist in reconciling open account status items.
- Input General Cashier Summary and maintain binder.
- File and distribute credit card cancellations, bulletins and credit warnings. Process and follow-up on all returned checks accepted as cash payment. Record General Ledger and City Ledger reconciliations.
- Work with Sales department to create group invoices and confirm accuracy of charges.
- Responsible for opening all mail and distributing it to appropriate departments. Ensuring all check are entered into the check log sheet and routed to the correct person to post.
- Verify bank drops daily; deposit cash and checks to bank at least 2 times a week.
- Perform other duties as needed by supervisor.
Qualifications and Requirements:
High School diploma /Secondary qualification or equivalent.
Experience with Marriott, Hilton, IHG, Wyndham or Hyatt processes and standards.
This job requires the ability to perform the following:
- Well organized, detail oriented, commitment to accuracy and ability to work independently.
- Proficient in Microsoft suite with strong emphasis in Excel.
- Working knowledge of M3 Accounting, Sage or Peachtree software
- Willingness to learn new processes, best practices and personal development.
- Can perform in a busy environment moving from task to task with little notice.
- Team player, professional and lead with integrity.
- Ability to read, write and speak English, with excellent grammar and communication skills (written and verbal).
- Engaged, authentic, and prepared to positively impact performance for a "best in class" hotel
Other:
- Being passionate about people and service.
- Strong communication skills are essential when interacting with guests and employees.
- Reading and writing abilities are used often when completing paperwork, logging issues/complaints/requests/ information updates, etc.
- Basic math skills are used frequently when handling cash or credit.
- Problem-solving, reasoning, motivating, and training abilities are often used.
- Have the ability to work a flexible schedule including nights, weekends and/or holidays.
Amazing Benefits At A Glance:
- Team Driven and Values Based Culture
- Medical/Dental/Vision
- Vacation & Holiday Pay
- Same-day pay available
- Employee Assistance Program
- Career Growth Opportunities/ Manager Training Program
- Reduced Room Rates throughout the portfolio
- Third Party Perks (Movie Tickets, Attractions, Other)
- 401(k)
- Employee assistance program
- Employee discount
- Flexible schedule
- Flexible spending account
- Life insurance
- Parental leave
- Referral program
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