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Project Coordinator

3 months ago

Kansas City, United States DIALECTIC INC Full time
Job DescriptionJob DescriptionDescription:

Dialectic is a full-service mechanical, electrical, and plumbing (MEP) engineering design and consulting firm with Headquarters located in the Crossroads of Kansas City, Missouri. Dialectic has a reputation for delivering inventive, flexible, and sustainable MEP designs for retail, education, restaurant, commercial and entertainment spaces. Our team, ranked as one of Kansas City’s most diverse engineering firms, is as talented as they are diverse and works hard to exceed our clients' expectations.

Dialectic offers highly competitive benefits that include eligibility for:

  • ESOP Ownership
  • Generous 401K Matching Program with company match and immediate vesting
  • Annual Bonus Plan for all employees
  • Generous Low-Cost Benefits including medical, dental, vision, life insurance, disability, LegalShield, etc.
  • Healthy Lifestyle Reimbursement Program
  • Generous PTO (Personal Time-Off) policy
  • Eight (8) paid Company-paid Holidays
  • Flex work schedule options
  • Amazing office culture and environment with free snacks, and drinks
  • Best in Class Employee Referral Bonus Program
  • Rewards for Certifications and Exams
  • We believe that a positive and enjoyable work environment enhances productivity and job satisfaction. Our company culture embraces moments of fun, celebration, and camaraderie.
  • Company events include Annual Holiday Event and ESOP valuation party, Indoor Mini Golf Tourney, Annual Chili Cookoff, Mario Kart Tourney, Holiday Costume Contests, Ping Pong, and much more
  • Pay It Forward Days with volunteering options for charities
  • Outstanding Internship Program

The Project Coordinator provides administrative support to the Project Management and Design team to ensure that our projects smoothly transition from initial set up to successful product delivery. This position will assist in onboarding new projects, inputting comments into our system, assisting with client communication, and various other administrative tasks. The position requires organizational and time management skills, as well as strong communication and client service skills.

Key Responsibilities:

  • Coordinate project specifications and construction administration transactions (RFI/Submittals).
  • Set up job numbers, phases, and folders.
  • Input internal and client comments into the project documents and system.
  • Provide administrative support for the team which includes filing documents and coordinating project tasks and deliverables.
  • Create and maintain project schedules, track progress and identify potential risks or bottlenecks.
  • Prepare project-related documentation, including project plans, status reports, meeting minutes, and change requests.
  • Maintain accurate project files and documentation in accordance with company standards and procedures.
  • Management of plotting inventory
  • Deliver excellence


Requirements:

Required Skills:

  • Demonstrate strong organization and time management skills while working with fast paced deadlines.
  • Ability to multi-task and show resiliency in the face of difficulties.
  • Demonstrate ability to communicate effectively with all levels of staff, clients, owners, other consultants, and subcontractors.
  • Demonstrate ability to be self-motivated, flexible with task interruptions, and capable of proactively solving problems.
  • Strong written and verbal communication skills
  • Willingness to collaborate with all departments
  • Web savvy
  • Desire to learn and grow in the Engineering professional services industry.

Minimum Qualifications:

  • Proficient in Microsoft Office Suite; Word, Excel, and Outlook.
  • Previous industry experience strongly required.
  • Ability to work independently and with a team.
  • Must be detail orientated and demonstrate accuracy and thoroughness.
  • Must display professionalism and initiative.
  • Highschool degree or equivalent
  • 2-3 years of administrative support experience

Preferred Qualifications:

  • Bachelor’s Degree in the AEC (architecture, engineering, construction) or related industry.
  • AutoCAD & REVIT experience

Location: Kansas City, Missouri


Physical Requirements:

· Must be able to lift to 25 pounds occasionally

· Prolonged periods of sitting or standing at a desk and working on a computer


Equal Opportunity Employer (EEO): Dialectic, Inc. provides equal employment opportunity without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a disabled veteran, recently separated veteran, Armed Forces Service Medal veteran, or other protected veteran, marital status, familial status, age, handicap or disability, genetic predisposition or carrier status, uniformed service status or any other characteristic protected by applicable law.