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Office Manager

2 months ago

Gilbert, United States Self-Storage Consulting Group LLC Full time
Job DescriptionJob Description

Summary/Objective
The Office Manager supports the daily accounting functions of the office in a manner that promotes efficiency, accuracy and professionalism. Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. Check the accuracy of figures, calculations, and postings pertaining to business transactions recorded.

Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Operates computers programmed with accounting software (QuickBooks) to record, store and analyze information.
  • Checks figures, postings and documents for correct entry, mathematical accuracy and proper codes.
  • Debits, credits and totals accounts in computer spreadsheets and databases, using specialized accounting software.
  • Receives, records and banks cash, checks and vouchers.
  • AR/AP duties including: tracking liens and lien releases, tracking and processing timely payments to vendors and subcontractors, etc.
  • Coordinate with municipal governments for water meters, permits, submittals, etc.
  • Complies with federal, state and company policies, procedures and regulations.
  • Notes and reports discrepancies found in records to Manager for follow up.
  • Process, mail and track invoices and payments made via ACH, Autopay, check and wire transfers in a timely and accurate manner according to company procedures
  • Responsible for preparing semi-monthly payroll
  • Work with Manager to prepare information as required for preparation of monthly billing, financial reports and annual audit
  • Maintain the filing system for the department
  • Assist Owner department with additional duties as needed

Qualifications

  • Strong interest in accounting, extremely analytical, and must be a fast learner
  • Proficiency Microsoft Office (Word and Excel)
  • Proficiency in QuickBooks required
  • Payroll processing via ADP preferred
  • Ability to handle fiscal information with sensitivity and integrity
  • Excellent organizational skills and attention to detail
  • Ability to meet deadlines while multi-tasking
  • Ability to work both independently and in a team
  • Excellent interpersonal and communication skills, both written and verbal
  • Data Entry experience required, accounting data entry a plus
  • Be detailed oriented and energetic

Work Environment
This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

Required Education and Experience

  • Microsoft Office: Intermediate
  • Data Entry
  • WPM 60+
  • 90% accuracy
  • High school diploma or equivalent

Preferred Education and Experience

  • Associate degree in accounting or equivalent office experience
  • Accounting: 1-2 years
  • QuickBooks: 1-2 years

Schedule
Monday - Friday, 8:00 am - 5:00 pm

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.