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Administrative / Office Assistant

2 months ago

Bradenton, United States Sanderson Firm PLLC Full time
Job DescriptionJob Description
  1. JOB DESCRIPTION:
               At Sanderson Firm the Administrative Assistant provides support to ensure efficient office operations by                             handling general office tasks and administrative duties.
 
  1. JOB RESPONSIBILIIES:
    • Provides front desk coverage by answering phone calls and transferring to responsible party.
    • Sorting, scanning, and distributing mail to appropriate departments.  
    • Incoming and outgoing shipments (supplies, equipment & equipment returns)
    • Picking up mail as needed from PO Box
    • Scheduling in office monthly luncheons and placing orders for catering
    • Coordinate office workspace for staff when scheduled to work in office
    • Maintaining setup and breakdown for in-office events, holidays, and clients
    • Assist Finance and Human Resources Director with administrative tasks as needed.
    • Entering deposits into accounting software and company database
    • Depositing checks through remote scanner
    • Order office supplies and marketing materials.
    • Assisting Finance with issuing invoices
    • Assisting Finance with Accounts Receivable
    • Assisting any other department of the Firm as needed
 
  1. QUALIFICATIONS:
    • Ability to demonstrate strong customer service skills.
    • Must have strong knowledge of QuickBooks Online and Salesforce.
    • Must have strong knowledge of Microsoft Outlook, Word, Excel, and Adobe PDF.
    • Must demonstrate exceptional communication skills by conveying necessary information accurately, listening effectively and asking questions where clarification is needed.
    • Ability to follow instructions and respond to managements’ directions accurately.
    • Must possess excellent skills in English usage, grammar, punctuation, and style.
    • Must be able to work independently, prioritize work activities. and use time efficiently.
    • Ability to concentrate and multitask in a fast-paced work environment.
    • Must be able to maintain confidentiality.
    • Must be able to demonstrate and promote a positive team-oriented environment.
    • Must be able to work well under pressure and/or stressful conditions.
    • Must possess the ability to manage change, delays, or unexpected events.
    • Must demonstrate reliability and ability to abide by the company attendance policy.

 

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