GCM Billing-Account Office Administrator

Who We Are And What We Do

We are Gulf Coast Property Management (GCPM) and we assist property owners and investors with the business of renting their rental homes. We bridge the gap between property owners, residents, and guests by providing professional marketing, leasing, and management services on their behalf. We are passionate about what we do and about expanding our customer base.

What We Need

We are currently recruiting for the position of GCM (Gulf Coast Maintenance) Billing-Accounting Office Administrator. The ideal candidate will be responsible for facilitating the billing, invoicing, accounting, reconciliation, accounts payable, accounts receivable, month end with a focus on billing for our Maintenance Work Orders, and other duties as assigned in our finance department.

As an integral part of the Accounting team, you will have a positive attitude and a willingness to go the extra mile. The right candidate should be self-motivated, detail oriented, tech savvy, organized, and have a great attitude. We are a small team, and we need great people who possess the drive to help us succeed and grow. Extreme accountability is one of our core values and you should be prepared to demonstrate this value in everything you do.

What Does This Role Require To Be Successful?

This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not prevent an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower-level duties may be required.

Billing

• Review and prepare invoices, ensuring accuracy and completeness of billing data.
• Monitor and follow up on outstanding invoices, ensuring timely payment from clients.
• Respond to client inquiries regarding billing and payment.
• Resolve billing issues, such as discrepancies or disputes, by communicating with clients and other stakeholders.
• Maintain accurate and complete billing records and reports.
• Assist with other accounting and finance functions as needed.
• Collaborate with other departments to ensure accurate and timely reporting and analysis.
• Ensure compliance with accounting and financial regulations and policies.
• Provide excellent customer service to clients and other stakeholders.

Accounts Payable/Receivable

• Prepares work to be accomplished by gathering and sorting documents and related information.
• Pays invoices by verifying transaction information, scheduling, preparing disbursements, and obtaining authorization of payment.
• Obtains revenue by verifying transaction information, computing charges, and refunds, and preparing and mailing invoices.
• Collects revenue by reminding delinquent accounts and notifying customers of insufficient payments.
• Prepares financial reports by collecting, analyzing, and summarizing account information and trends.
• Maintains accounting ledgers by posting account transactions.
• Verifies accounts by reconciling statements and transactions.
• Resolves account discrepancies by investigating documentation, issuing stop payments and adjustments.
• Maintains financial security by following internal accounting controls.
• Secures financial information by completing database backups.
• Maintains financial historical records by filing accounting documents.
• Contributes to team effort by accomplishing related results as needed.

Accounting Office Administration

• Managing company assets and financial expenditures.
• Preparing financial documents such as invoices, tax filings, and monthly profit reports.
• Maintaining files on account receivables and updating records as required.
• Managing the flow of petty cash by recording all monetary transactions.
• Ensuring that suppliers are informed of any changes to service agreements and payment options.
• Updating management on any financial discrepancies found during tax filing or invoicing duties.
• Archiving financial documentation and updating accounting databases on a monthly or annual basis.
• Adhering to best practices in accounting, as outlined by industry experts and espoused by the company.

Qualifications:

• Minimum of an Associate’s Degree in Accounting.
• 2-4 years’ experience in accounts payable/receivable or experience in a general accounting position
• Strong analytical skills and the ability to interpret data to make informed decisions.
• Excellent written and verbal communication skills.
• Creative thinking and problem-solving abilities.
• Ability to work independently and as part of a team in a fast-paced environment.

Preferred Skills:

• Understanding of real estate and property management industry trends and accounting challenges.

Core Competencies:

1. Risk Assessment, Analysis and Management
   Assess, analyze and manage risk using appropriate frameworks, professional judgment and skepticism for effective business management.
2. Measurement Analysis and Interpretation
   Identify and apply appropriate, reliable, and verifiable measurements to analyze data for a given purpose and intended use.
3. Reporting
   Identify the appropriate content and communicate clearly and objectively to the intended audience, the work performed, and the results as governed by professional standards, required by law or dictated by the business environment.
4. Research
   Identify, access and apply relevant professional frameworks, standards, and guidance, as well as other information for analysis and to make informed decisions.
5. Systems and Process Management
   Identify the appropriate businesses processes and system(s), related frameworks and controls to assist in the design and use of systems for efficient and effective operations.
6. Technology and Tools
   Identify and utilize relevant technology and tools to analyze data, efficiently and effectively perform assigned tasks as well as support other competencies.

Benefits For You, Your Family, and Your Future

Besides joining a stable organization in a hot industry sector, you'll enjoy an environment that fosters career growth, promotions, recognition, as well as Competitive Compensation and a Benefits Package which includes Medical Insurance, Vision/Dental, Matching 401K, PTO, Paid Holidays, And Bonus Potential.

Longevity

As one of the area’s leading management companies of privately owned rental homes, we offer a level of service that's unheard of when it comes to managing such properties. This ensures an enviable degree of employment stability in often uncertain times.

Compensation

Pay Range: $ $23.00 to $28.00 per hour depending upon experience.

Gulf Coast is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We do not discriminate against applicants based upon race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, or other classes protected by applicable law. 

Gulf Coast is committed to maintaining a safe and productive work environment. Possession, use, or being under the influence of alcohol or illegal drugs in the workplace is prohibited. 

Employees required to drive a company vehicle must have a valid driver's license and be at least 18 years of age. 

An offer of employment for this role will be contingent upon the successful completion of a background check.