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Administrative Assistant

3 months ago

Poway, United States Blue Marble Communications Full time
Job DescriptionJob Description

Blue Marble Communications is seeking a motivated and detail oriented individual to join our team as a Administrative Assistant. This position will require the candidate to work on site. The ideal candidate will be a self-starter with great attention to detail. Prior office experience is not required, but the ideal candidate will have an aptitude and eagerness to learn. The candidate must be a self-starter with great time management skills and very strong attention to detail.

Responsibilities

  • Greeting and welcoming visitors and direct them to the appropriate person or department.
  • Handle incoming phone calls, route them to the appropriate individuals or departments, take messages if necessary, and provide general information to callers.
  • Responsible for sorting and distributing incoming mail, as well as managing outgoing mail and packages.
  • Keeping the facility clean, organized, and presentable
  • Monitor, purchase, and regularly restock facility items, such as snacks, drinks, office supplies, and hygiene products. Keep track of consumption and popular choices. Regularly restock the fridge, snack cabinet, bathrooms, and office supplies to maintain an adequate supply.
  • Schedule and communicate with vendors for company lunches
  • Order and facilitate daily lunch menu for the team
  • Assist with special projects and initiatives as assigned by management. This may involve conducting research, preparing materials, and team off-sites, team building, and all hands meetings
  • Assist with the onboarding of new hires
  • Maintain the strict confidentiality of all information
  • Support other staff members by performing various administrative tasks. This can include data entry, filing documents, organizing paperwork, and assisting with basic office duties.
  • Assist Operations and Administrative personnel where needed

Qualifications

  • Bachelor's degree preferred
  • Previous administrative experience a plus
  • Highly self-motivated and proactive
  • Strong attention to detail
  • Excellent MS office skills
  • Excellent communication skills with all levels of the organization
  • Reliable vehicle
  • Ability to lift 40lbs
  • Ability to develop broad, cooperative relationships with numerous groups and individuals
  • Excellent organizational and recordkeeping skills, to include confidential information
  • Able to manage stress and thrive in a fast-paced, high-growth environment
  • Must be able to meet strict deadlines and manage competing priorities with a high level of professional maturity
  • Must possess a high level of integrity
  • Must be a US Person (This position has export control and security-related requirements that mandate attention to the citizenship status of any potential candidate and necessitates that the individual either be a United States Citizen, Permanent Resident of the United States, or lawfully admitted into the United States as a refugee or granted asylum by the United States Government.)

About Blue Marble Communications

Blue Marble Communications designs and manufactures high-performance RF, free-space optical, and network communications modules and systems for deployment onboard satellites and other space vehicles. Our current product offerings include software-defined RF, microwave, and millimeter-wave modem/transceivers; optical laser communications terminals, Ethernet routers/switches, and systems comprised of combinations of these modules. BMC embraces a modern workplace culture and inclusive environment.