Administrative Assistant

4 weeks ago


Poway, United States VBI Door Full time
*IMMEDIATE HIRE* Administrative Assistant.

Industry: CONSTRUCTION, particularly door, frame, and hardware.

We are looking for an enthusiastic, detailed, and pro-active Administrative Assistant to join our team. Reporting to the Office Manager; this person will be responsible for assisting in a wide range of functions and work assignments.

Requirements:
  • Previous administrative experience is required.
  • Proficient in Microsoft Office (Excel, Word, Outlook, and PowerPoint).
  • Excellent written and verbal communication skills.
  • Ability to organize/prioritize workload, to successfully maintain flow and meet deadlines.
  • Must be a team player and work well with multiple personality types.
  • Must have a strong work ethic and ability to work in a fast-paced environment.
  • Must be able to work with minimal supervision after training.
  • Attention to detail.

Responsibilities include but are not limited to the following:
  • Providing assistance to the Office Manager on a daily basis.
  • Front office receptionist.
  • Processing purchase orders and related merchandise returns/credits.
  • Tracking shipments/order status.
  • Ordering office supplies and employee tools.
  • Processing expense reports.
  • Making hotel reservations.
  • Creating and maintaining office files; project files; tracking logs, etc.
  • Archiving of documentation.
  • Assisting project managers and the accounting department.
  • Other duties as assigned.

Benefits offered include Medical/Dental/Vision/Paid Time Off/Term-Life Insurance/Long Term Disability/401K.

VBI retains the right to Drug/Alcohol testing.

  • Poway, United States VBI Door Full time

    *IMMEDIATE HIRE* Administrative Assistant.Industry: CONSTRUCTION, particularly door, frame, and hardware.We are looking for an enthusiastic, detailed, and pro-active Administrative Assistant to join our team. Reporting to the Office Manager; this person will be responsible for assisting in a wide range of functions and work assignments.Requirements:Previous...


  • Poway, United States Jobot Full time

    Immediate Opportunity! Great Pay! Excellent Benefits! Room for Growth! This Jobot Job is hosted by: Juan Di Padua Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume. Salary: $50,000 - $60,000 per year A bit about us: We are a global leader in the design and production of high-tech printed circuit boards, serving...


  • Poway, United States City of Poway California Full time

    Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Performs a wide variety of r Administrative Assistant, Administrative, Assistant, Reports, Materials


  • Poway, California, United States Spring Education Group Full time

    Discover a rewarding opportunity as a Preschool Administrative Assistant at Spring Education Group! As a key member of our team, you will play a vital role in ensuring the smooth operation of our preschools, providing administrative support to teachers and staff, and contributing to the overall success of our organization.About Our OrganizationSpring...


  • Poway, United States Randstad North America, Inc. Full time

    Recruitment and Onboarding: Assist in posting job openings, reviewing resumes, and scheduling interviews. Coordinate and support the onboarding process for new hires, including preparing orientation materials, conducting orientation sessions, and ens Administrative Assistant, Administrative, Assistant, Staffing, Benefits


  • Poway, United States City of Poway, CA Full time

    Salary : $52,740.06 - $64,106.02 Annually Location : City of Poway, CA Job Type: Full time - regular Job Number: 25-02 Department: Development Services Opening Date: 01/29/2025 Closing Date: 2/12/2025 11:59 PM Pacific Definition The City of Poway is searching for an Administrative Assistant III in the Development Services Department to support the Planning...

  • Door Subcontractor

    4 weeks ago


    Poway, United States VBI Door Full time

    Administrative Assistant *IMMEDIATE HIRE* for Door Subcontractor.Industry: CONSTRUCTION, particularly door, frame, and hardware.We are looking for an enthusiastic, detailed, and pro-active Administrative Assistant to join our team. Reporting to the Office Manager; this person will be responsible for assisting in a wide range of functions and work...


  • Poway, California, United States Pain Relief Solutions Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant for Medical Services to join our team at Pain Relief Solutions. In this role, you will be responsible for scheduling appointments, managing incoming calls and voicemails, and processing new patient referrals.About the Role:The successful candidate will have at least three years of...


  • Poway, United States Sciens Building Solutions Full time

    THE POSITION IN A NUTSHELLSciens Building Solutions is seeking a Project Administrative Assistant responsible for supporting our sprinkler and suppression business. Working with project managers, field technicians, and other team members, this role will help ensure that projects are completed on time and on budget. The Project Coordinator will track and...

  • Project Assistant

    4 weeks ago


    Poway, United States Robert Half Full time

    We are working with a growing construction company on an exciting Project Assistant position! You will have access to internal growth opportunities and continuous learning in various areas of the business.Responsibilities:Manage project documentation: create job folders, organize files (bids, drawings, etc.), and track contract requirements.Use Timberline...

  • Project Assistant

    4 weeks ago


    Poway, United States Robert Half Full time

    We are working with a growing construction company on an exciting Project Assistant position! You will have access to internal growth opportunities and continuous learning in various areas of the business.Responsibilities:Manage project documentation: create job folders, organize files (bids, drawings, etc.), and track contract requirements.Use Timberline...


  • Poway, United States Chef Works Full time

    Job TypeFull-timeDescriptionAre you passionate about providing exceptional customer support and looking for an opportunity to grow in a dynamic and collaborative environment? Chef Works is a global leader in culinary apparel, where we combine fashion, innovation, and functionality to create products that chefs and culinary professionals love. As an...


  • Poway, United States Chef Works Full time

    Job TypeFull-timeDescriptionPosition Summary: Under limited supervision the Sr. Administrative Support Partner is responsible for assisting customers with product inquiries, resolving problems or concerns, performing order entry activities, and other customer service related tasks.Our Hybrid Work Program: To create vibrancy and foster collaboration, while...

  • Project Assistant

    2 weeks ago


    Poway, United States Robert Half Full time

    We are working with a growing construction company on an exciting Project Assistant position!You will have access to internal growth opportunities and continuous learning in various areas of the business.Responsibilities:Manage project documentation: create job folders, organize files (bids, drawings, etc.), and track contract requirements.Use Timberline...

  • Project Assistant

    4 days ago


    Poway, United States Robert Half Full time

    We are working with a growing construction company on an exciting Project Assistant position!You will have access to internal growth opportunities and continuous learning in various areas of the business.Responsibilities:Manage project documentation: create job folders, organize files (bids, drawings, etc.), and track contract requirements.Use Timberline...

  • Project assistant

    7 days ago


    Poway, United States Robert Half Full time

    Description We are offering an exciting opportunity for a Project Assistant in POWAY, California. As a Project Assistant, you will be integral to our operations, managing various tasks such as contracts, safety compliance, and accounts receivable. You will be responsible for creating job folders, maintaining records, and assisting in various administrative...


  • Poway, United States General Atomics Full time

    General Atomics Aeronautical Systems, Inc. (GA-ASI), an affiliate of General Atomics, is a world leader in proven, reliable remotely piloted aircraft and tactical reconnaissance radars, as well as advanced high-resolution surveillance systems. We have an exciting opportunity for an Undergraduate Intern - Project Administrator with a field of study in...


  • Poway, United States Sciens Building Solutions Full time

    Project Administrative AssistantTHE POSITION IN A NUTSHELL Sciens Building Solutions is seeking a Project Administrative Assistant responsible for supporting our sprinkler and suppression business. Working with project managers, field technicians, and other team members, this role will help ensure that projects are completed on time and on budget. The...

  • HR Assistant

    4 days ago


    Poway, United States Jobot Full time

    Immediate Opportunity! Great Pay! Excellent Benefits! Room for Growth!This Jobot Job is hosted by: Juan Di PaduaAre you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume.Salary: $50,000 - $60,000 per yearA bit about us:We are a global leader in the design and production of high-tech printed circuit boards, serving industries...

  • HR Assistant

    2 weeks ago


    Poway, United States Jobot Full time

    Immediate Opportunity! Great Pay! Excellent Benefits! Room for Growth! This Jobot Job is hosted by: Juan Di Padua Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume. Salary: $50,000 - $60,000 per year A bit about us: We are a global leader in the design and production of high-tech printed circuit boards, serving...