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HR Coordinator

1 month ago

Alexandria, United States Schechter Reed Full time
Job DescriptionJob DescriptionOur client, a boutique construction firm, is seeking a dedicated and detail-oriented, part-time temp-to hire HR Coordinator to assist with HR, payroll, administrative tasks and other projects as assigned. This position plays a crucial part of operations, ensuring the smooth and efficient management of payroll, their 401K program, and various other HR related tasks. The ideal candidate will also support the team by handling staff interfaces in the absence of key personnel.

Although this position will initially cover a maternity leave, there is potential for conversion to a full-time, direct hire position.

Your key responsibilities:

Payroll Management

  • Process bi-weekly payroll for all employees accurately and on time.
  • Maintain payroll records and ensure compliance with federal, state, and local regulations.
  • Address and resolve any payroll discrepancies or issues promptly.
  • Coordinate with the accounting department to ensure accurate financial reporting.

401K Program Administration:

  • Manage employee enrollment, contributions, and distributions for the company's 401K program.
  • Liaise with the 401K plan provider to ensure compliance and address employee inquiries.
  • Maintain up-to-date records of employee participation and manage periodic reporting requirements.

Administrative and Project Support:

  • Assist with day-to-day administrative tasks including filing, data entry, and office organization.
  • Handle incoming calls and emails, directing them to the appropriate departments or personnel.
  • Prepare and distribute company communications and documentation as needed.
  • Tracks all personnel activities and is responsible for HR statistics; turnover, applicants, new hires, transfers, promotions, and terminations.
  • Maintains employee records, ensuring completion and accuracy of details such as employee contact information, job classification, pay rates, organizational structure, and other key details.
  • Updates employee status changes, organizational charts, directories, etc.
  • Act as the primary point of contact for staff, handling PTO requests and other HR-related inquiries.
  • Provide general support to staff, ensuring a smooth and efficient workflow.
  • Maintain confidentiality and handle sensitive information with discretion.
  • Assist with the coordination and administration of HR-related projects.
  • Ensure that project timelines and deliverables are met, providing administrative support as required.

Qualifications:

  • 1-2 years of HR related experience.
  • Proven experience in payroll management.
  • Familiarity with 401K program administration.
  • Strong organizational skills and attention to detail.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook), payroll and HRIS software.
  • Ability to multitask and manage time effectively in a fast-paced environment.