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HR Coordinator
1 month ago
Although this position will initially cover a maternity leave, there is potential for conversion to a full-time, direct hire position.
Your key responsibilities:
Payroll Management
- Process bi-weekly payroll for all employees accurately and on time.
- Maintain payroll records and ensure compliance with federal, state, and local regulations.
- Address and resolve any payroll discrepancies or issues promptly.
- Coordinate with the accounting department to ensure accurate financial reporting.
401K Program Administration:
- Manage employee enrollment, contributions, and distributions for the company's 401K program.
- Liaise with the 401K plan provider to ensure compliance and address employee inquiries.
- Maintain up-to-date records of employee participation and manage periodic reporting requirements.
Administrative and Project Support:
- Assist with day-to-day administrative tasks including filing, data entry, and office organization.
- Handle incoming calls and emails, directing them to the appropriate departments or personnel.
- Prepare and distribute company communications and documentation as needed.
- Tracks all personnel activities and is responsible for HR statistics; turnover, applicants, new hires, transfers, promotions, and terminations.
- Maintains employee records, ensuring completion and accuracy of details such as employee contact information, job classification, pay rates, organizational structure, and other key details.
- Updates employee status changes, organizational charts, directories, etc.
- Act as the primary point of contact for staff, handling PTO requests and other HR-related inquiries.
- Provide general support to staff, ensuring a smooth and efficient workflow.
- Maintain confidentiality and handle sensitive information with discretion.
- Assist with the coordination and administration of HR-related projects.
- Ensure that project timelines and deliverables are met, providing administrative support as required.
Qualifications:
- 1-2 years of HR related experience.
- Proven experience in payroll management.
- Familiarity with 401K program administration.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), payroll and HRIS software.
- Ability to multitask and manage time effectively in a fast-paced environment.