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Office Administrator

2 months ago

Kalamazoo, United States HR Collaboration Group LLC Full time
Job DescriptionJob Description

Office Administrator


This role is located in Kalamazoo, Michigan.


Want to continue to grow and enhance your career within a locally owned company? Do you strive to achieve high performance and enjoy making an impact on the community where integrity and excellence is valued and where you can take your career to the next level?


Then, we have a place for you


What We Offer:


  • Exciting innovative, collaborative, and team-oriented work environment
  • Challenging and progressive career development
  • Competitive salaries
  • Comprehensive Health & Benefit programs
  • Retirement Program with Employer Match
  • Best practice Paid Time Off policies and paid holidays
  • Open communication and team-building events
  • And much more to motivated, results-oriented individuals who want to make a real difference in their community and role

What You'll Do:


As the Office Administrator, you will plan, prioritize, and handle the Office and Manufacturing Administration, Human Resource Administration, and AP/AR Administration, in a way that maintains and enhances company compliance and ensures operational excellence.


Your Accountabilities in the Role:


  • Assists Operations Staff to review terms on customer purchase orders to ensure alignment with company policies and contractual obligations.
  • Creates bill of ladings and coordinates site delivery/visits as needed to ensure accurate documentation and support logistical functions.
  • Coordinates badging and training requirements for various customers to meet client-specific needs and maintain compliance with customer protocols.
  • Processes accounts payable and receivable to ensure timely and accurate payment and receipt of company expenses and customer payments.
  • Assists Accounting firm to prepare monthly, quarterly, and annual reports to provide accurate and comprehensive financial reports to support informed decision-making.
  • Performs onboarding and offboarding of all employees to support a seamless transition and ensure a positive experience for new hires and departing employees.
  • Coordinates and assists employees in benefit, 401(k), and uniform enrollment to support employee needs.
  • Handles the processing of payroll to ensure accurate and timely compensation for employees.
  • Handles incoming calls and reception area, representing the Air Flow brand, for an exceptional visitor/call-in experience.

Position Requirements:


  • Education: An Associate's Degree in Business Administration, Accounting, or similar field preferred; will consider an equivalent combination of high school education and relevant work experience.
  • Experience: 2+ years of progressive office administration experience preferably in a manufacturing environment; some accounting and payroll experience preferred.
  • Certifications: N/a
  • Functional Skills: Basic knowledge of accounting principles with a strong understanding of accounts payable and receivable systems and processes. Strong math and counting skills. Basic knowledge of payroll processes. High attention to detail, with strong planning, organization, prioritization and an ability to multi-task with accuracy and efficiency to meet deadlines.
  • Technology Skills: Strong technology skillset in Microsoft Office products including Excel, Word, and Outlook is required. Ability to learn Accounting and Payroll systems.
  • Language Skills:Solid written and verbal communication skills are needed to communicate with internal and external customers effectively and professionally. Able to present items well to employees and others.
  • Leadership/ Behaviors: Strong customer-focus; self-motivated, able to work independently and within teams; excellent with managing time and getting things done; trustworthy, collaborative, dependable and can handle confidential matters appropriately
  • Culture Match: Respectful of team members and policies, goal and customer-focused; has the ability to stay focused on quality, as well as producing and enhancing efficiencies within the team. Requires an excellent work ethic to lead by example.



Other Important Information:


Pay/Salary: Pay is commensurate with proven expertise.


And, the compensation will grow as the team member grows


Reports To: General Manager

Core Hours: 7 am - 3:30 pm

Typical Work Week: M-F; some weekends [& OT] required (when applicable); 40-45 hours a week on average

Direct Reports: None

Travel: Limited

Work Conditions: Manufacturing environment with moderate to high noise level, PPE required.