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Accounting Specialist

4 months ago

Raleigh, United States Communities In Schools North Carolina Full time
Job DescriptionJob Description

About Communities in Schools of North Carolina:

At Communities in Schools, we are “all-in” for kids. It is our passion-- it is our mission. As the State Office for North Carolina, we deliver CIS programs across the state and we collaborate with local affiliate organizations, to provide resources and create communities of caring adults who work hand-in-hand with educators to make sure young people have the tools they need to stay in school and achieve in life. Communities In Schools is the nation’s largest dropout prevention organization, serving 1.5 million students in 2,400 sites across the country. We achieve this mission by hiring bright, creative, and innovative team members who have a passion for what we do. At CISNC, we value relationships, collaboration, learning, integrity and commitment.

Position Overview:

The Accounting Specialist reports to the Vice President of Finance (VP Finance) and works closely with members of the Finance and HR teams. This person works with a high degree of independence to support colleagues, third parties, and the mission of Communities In Schools of North Carolina (CISNC) by managing and performing tasks related to key accounting operations. These areas include but are not limited to accounts receivable, accounts payable, payroll, and cash management. The person in this role has access to sensitive information and must maintain strict confidentiality.

Location and core business hours:

CISNC Raleigh office and remote work blend

Core business hours: M-F 8:30AM-5:00PM

Essential Functions:

  • Perform end-to-end processing for payroll, accounts payable, and accounts receivable, with strong attention to detail, deadlines, and effective and cooperative communication.
  • Prepare and process payroll, calculating all necessary deductions and withholdings. Initiate employee direct deposits. Remit withholdings and deductions to appropriate entities. Prepare, file, and distribute quarterly and annual tax filings.
  • Ensure that accounts payable transactions are processed accurately and promptly. Prepare 1099s for independent contractors. Maintain vendor database in the accounting system.
  • Perform quality review of and code select invoices, such as those from CISNC affiliates.
  • Review and reconcile invoices and statements, such as those related to employee health insurance and company-issued credit cards. Code and record activity to the general ledger.
  • Monitor credit card activity, manage cards and account limits, and support employees with resolution of issues as needed.
  • Prepare semi-annual sales tax refund filings. Monitor refund status and follow up with the NC Department of Revenue as needed.
  • Monitor bank accounts and make all necessary entries for cash receipts, cash disbursements, and cash transfers.
  • Deposit checks using remote deposit capture.
  • Prepare invoices as requested, typically infrequently.
  • Uphold and enforce the organization’s fiscal policies and procedures and provide training for staff. Provide recommendations regarding future policy revisions.
  • Support the annual external financial statement audit and other reviews by providing requested information and responding promptly to questions.
  • Maintain tables in the HR module by creating and updating records as needed, for example when there are new hires, employee status changes, and updates to leave and benefits.
  • Gather information and run reports to support internal, compliance, and other reporting needs.
  • Other responsibilities and projects as assigned.

Necessary Skills:

  • Experience working in and managing payroll, accounts payable, and / or accounts receivable subledgers.
  • Proficiency in Microsoft Excel and accounting software, including but not limited to the general ledger and at least one subledger.
  • Strong interpersonal skills, including strong customer service orientation and effective oral and written communication skills.
  • Self-motivation and the ability to make decisions independently.
  • Ability to manage or participate in multiple concurrent projects.

Core Competencies:

Accountability & dependability, communication, creative & innovative thinking, ethics & integrity, interpersonal skills, planning & organization, results focus, and valuing diversity.

Job Specific Competencies:

Customer focus, decision making & judgement, fiscal accountability, initiative, and problem solving.

Required Education/Experience:

  • An associate or bachelor's degree in accounting or related field or equivalent experience.
  • 5+ years of relevant, general accounting experience.
  • 5+ years of experience working with payroll, accounts payable, and accounts receivable, with demonstrated ability to work independently.

Preferred Education/Experience:

  • Familiarity with nonprofit accounting and systems.
  • HR module administration.
  • Cash management experience.
  • Fiscal policy and procedure development, improvement, and / or training facilitator experience.
The statements contained herein describe the scope of the responsibility and essential functions of this position but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.

Criminal background check and pre-employment drug test required. Financial credit check and driving record check required, if applicable.

Learn more at www.cisnc.org, and stay connected with CISNC on Facebook, Twitter and Instagram.

We are an equal employment opportunity employer and does not discriminate against any person because of race, color, creed, religion, sex, national origin, gender identity, sexual orientation, disability, age, genetic information, or any other characteristic protected by law (referred to as "protected status").