Event & Scheduling Coordinator

3 weeks ago

Florence, United States Staccato 2011 Full time
Job DescriptionJob DescriptionDescription:

THE COMPANY

Staccato’s mission is to proudly serve those who protect and embody American freedoms. The Staccato Ranch is the place to celebrate those American freedoms. Staccato Ranch breaks the boundaries of what the world has come to expect from a shooting range. Featuring one-of-a-kind shooting experiences such as Run-and-Gun courses and Reactive Steel targetry, Staccato Ranch brings the same joy to shooting that the world has come to expect from the Staccato 2011 pistol.


Staccato was ranked one of the Fastest Growing Private Companies in the Southwest by Inc. Over 25% of our team members are veterans and 100% are patriots.


THE POSITION

The Event and Scheduling Coordinator is responsible for planning, scheduling, organizing, and executing events and on-site experiences at Staccato Ranch. In this role, you will ensure seamless scheduling of facilities, staff, internal stakeholders, and external partners. This role requires excellent organizational skills, attention to detail, and managing multiple tasks simultaneously.


DUTIES & RESPONSIBILITIES

Event Planning & Coordination:
• Plan and schedule events, including paid shooting experiences, hosted events for third parties, member courses, workshops, and social gatherings.
• Work with external partners to determine event needs, logistics, and pricing.
• Draft, send, and manage event pricing, quotes, and formal agreements for hosted events. You will be responsible for executing event agreements.
• Manage all pre-planning and gather details needed for the event approval process.
• Coordinate event logistics such as run of show, food and beverage, transportation, and accommodations.
• Manage event budgets and ensure cost-effective solutions.


Scheduling & Calendar Management:
• Manage & maintain the Staccato Ranch event & experience calendar to ensure accurate, timely bookings and minimize overbooking.
• Coordinate across business development, range and operations, and facilities teams to avoid scheduling conflicts, staff shortages, and limited resources.
• Schedule and coordinate on-site events, tours, planning meetings, and other gatherings at Staccato Ranch.
• Resolve scheduling conflicts and communicate changes to range staff, operations team, and other necessary parties.


Communication & Coordination:
• Serve as the primary point of contact for event-related inquiries and communications.
• Be the primary point of contact for event pricing, sending/receiving signed agreements, and event planning & preparation.
• Collaborate with internal teams and external partners to meet event objectives.
• Prepare and distribute event-related materials and communications.


Administrative Support:
• Maintain accurate records and documentation of events, experiences, and schedules.
• Assist with administrative tasks, including preparing quotes, planning documents, and reports.
• Manage internal and external correspondence from planning to completion and follow-up of events.


QUALIFICATIONS

• Bachelor’s degree in Event Management, Hospitality, Business Administration, or a related field (preferred).
• Proven experience in managing complex, multi-organization schedules.
• Proven experience in event planning and coordination - preferably at an organization that hosts customers, guests, and events.
• Experience in a hospitality-driven industry a plus

• Excellent communication and interpersonal skills.
• Strong organizational and multitasking skills.
• Proficiency in scheduling software and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proven experience in managing complex, multi-organization schedules.


THE OPPORTUNITY

The Senior Financial Analyst is a critical role responsible for the financial planning and analysis of the company. This role will report directly to the CFO and work closely with cross-functional teams to drive the company's strategic financial initiatives. The ideal candidate will be highly analytical, detail-oriented, and have excellent communication skills. This is considered a contract for four–five months and could evolve into a permanent role if performance is exceptional.

JOB DUTIES AND RESPONSIBILITIES

  • Assist in the budgeting and forecasting processes, ensuring the organization is equipped with accurate financial information to make informed decisions.
  • Variance Analysis
  • Conduct special financial and business-related studies as requested by management and provide consultative support to relevant departments.
  • Develop and maintain complex financial models to support decision-making related to complex business issues, including valuation, forecasting, and scenario analysis.
  • Perform monthly, quarterly, and annual financial reviews and provide actionable insights.
  • Conduct variance analysis to understand differences between actual results and forecasts/budgets and clearly explain variances to management.
  • Work closely with various departments, including Sales, Marketing, Operations, and HR, to provide financial insights and recommendations.
  • Work with large datasets and multiple data sources to consolidate and analyze data pertinent to financial planning.

QUALIFICATIONS

  • Bachelor’s degree in finance, Accounting, Economics or a related field; MBA or relevant Master’s degree is a plus.
  • Minimum 5 years of experience in financial analysis, forecasting, and business modeling.
  • Advanced proficiency in Excel and financial modeling; familiarity with tools like SQL and Tableau is a plus. Heavy Epicor experience is a big plus.
  • Strong analytical, critical thinking, and problem-solving skills.
  • Excellent communication skills, both written and verbal.
  • Proven ability to work in a fast-paced environment and manage multiple tasks simultaneously.

COMPENSATION AND BENEFITS

We offer a competitive and attractive package of compensation and benefits, including health insurance, 401(k) plan, paid vacation, and holidays. In addition, as a Staccato team member, you enjoy discounts on Staccato products.


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.


Requirements:


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