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Executive Administrative Assistant
4 months ago
Croke Fairchild Duarte & Beres is a growing law firm headquartered in Chicago, with a team of over 50 attorneys. Formed by partners who worked at preeminent international law firms, with a deep bench of sophisticated and experienced corporate lawyers and litigators, our team provides exceptional legal service while affording our clients the benefits of working with an agile and entrepreneurial-minded team of results-oriented, well-rounded professionals. We are driven by our core values: humility, respect, collaboration, partnership, and innovation.
We represent a diverse group of interesting clients, which include private equity firms, founders, family offices and public companies (among others), in sophisticated and complex legal matters and transactions.
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We are seeking a full-time Executive Assistant to work with our senior Partners. Your primary role will be to be the right-hand support for these Partners so that they can function to the best of their abilities. To be successful as an Executive Assistant, candidates should be professional, polite, and accurate while also being proactive. You should always be prepared and responsive, willing to meet each challenge directly. Executive Assistants must be comfortable with scheduling, general office tasks, and excel at both verbal and written communication. Most importantly, Executive Assistants should approach their role with the goal of supporting others to achieve the Firm’s mission.
Duties/Responsibilities
- Manage schedules for Partners, including but not limited to coordinating client meetings and prospective client intake and resolving scheduling conflicts before they occur.
- Perform clerical and administrative tasks for review and presentation, including memos, client pitch decks, reports, and other documents.
- Drafting of legal documents, notices, etc. and knowledge around how to file court documents.
- Scan, photocopy and file documents as needed.
- Help prepare for meetings.
- Greet clients and visitors as needed.
- Accurately record minutes from meetings and follow up on action items as needed.
- Arrange travel and accommodations for executives such as booking flights, cars, making hotel and restaurant reservations, and submitting reimbursements.
- Support in planning and coordinating Firm events and activities.
- Assist with special projects as assigned.
Required Skills/Abilities
- In-depth understanding of entire MS Office suite, and ability to learn new or updated software.
- Ability to organize a daily workload by priorities.
- Excellent time management skills with a proven ability to meet deadlines.
- Must be able to function in a fast-paced quickly changing environment.
- A proactive approach to problem-solving with strong decision-making skills.
- Excellent organizational skills and attention to detail.
- Professional level verbal and written communications skills.
- Ability to handle sensitive and confidential information with a high level of discretion.
- High school diploma required. Preferred bachelor’s degree or relevant work experience.
- Proven experience as an executive assistant or other relevant administrative support experience.
- Experience working at a law firm is a plus.
- Prolonged periods sitting at a desk and working on a computer.
Education and Experience
Physical Requirements
About Croke Fairchild Duarte & Beres
Croke Fairchild Duarte & Beres is a corporate law firm providing services to businesses, private equity and venture firms and their portfolio companies, public companies, founders and family offices. Formed by partners who worked at preeminent international law firms, the firm boasts a deep bench of sophisticated and experienced corporate lawyers. With offices in Chicago and Milwaukee, our team provides exceptional legal service while affording our clients the benefits of working with a small, agile, and driven law firm. For more information, please visit us online at crokefairchild.com.
